Haw River Assembly Speaker Agreement Contract
We're thrilled to bring our water conservation message to your event! Complete this agreement to schedule your Haw River Assembly speaker. Thank you for considering supporting our important work protecting the Haw River and Jordan Lake.
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Email *
Host Organization:
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Contact Person and Title *
Address *
EVENT DETAILS
Event Name/Description:
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Event Date and Time
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Expected Event Duration and Expected Attendance
 *
Venue Name
 *
Venue Address
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Speaker Topic
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Name of the Haw River Assembly Speaker You Would Like To Speak At Your Event.
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HOST ORGANIZATION RESPONSIBILITIES

The Host Organization agrees to:

  • Provide a suitable venue with adequate seating, lighting, and sound quality
  • Supply needed audio/visual equipment including:
    • [ ] Microphone (for audiences over 30)
    • [ ] LCD projector/screen with HDMI or USB-C connection
    • [ ] Power outlets accessible to speaker
    • [ ] Stable internet connection (if needed)
  • Have water available for the speaker
  • Provide meal arrangements as outlined in the event details (if serving a meal or snacks)
  • Arrange and pay for overnight accommodations if needed (over 100 miles)
  • Promote the event to ensure good attendance
  • Provide a safe and accessible venue
    • HAW RIVER ASSEMBLY RESPONSIBILITIES

    Haw River Assembly agrees to:

  • Provide a qualified speaker with expertise in your requested topic
  • Deliver presentation content appropriate for your audience
  • Arrive on time and well-prepared
  • Provide educational materials when appropriate
  • Schedule a planning call one week before your event
    • FURTHER CONSIDERATIONS: CANCELLATION POLICY, RECORDING AND MATERIALS, KEEPING EVERYONE SAFE & MAKING CHANGES

    CANCELLATION POLICY We understand that sometimes plans change!

    If you need to cancel:

    • More than 2 weeks ahead: No worries, no charge
    • 1-2 weeks ahead: We'll charge half the speaking fee to cover our planning time
    • Less than a week: We'll need to charge the full fee since we've blocked out the time
    • Weather or emergencies: We totally get it - no charge with a heads up

    If we need to cancel:

    • We'll do our best to send another great speaker your way
    • If we can't find a replacement, we'll refund any money you've already paid

    RECORDING AND MATERIALS

    • Our speakers own their presentation content (it's their expertise!)
    • Please ask before recording - we're usually happy to say yes
    • Feel free to mention the event in your promotional materials with our okay.  We will gladly re-post or collaborate on social media postings if you are promoting your event.

    KEEPING EVERYONE SAFE

    • We'll both take care of our own responsibilities
    • We ask that you provide a safe, accessible venue for everyone (consider handicap entrances please!)
    • We carry professional insurance for our speaking work
    • Sometimes unexpected things happen - we'll work together if they do

    MAKING CHANGES

    • Want to adjust something? Let's put it in writing so we're both clear
    • Either of us can end this agreement following the cancellation policy above
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