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Minutes Age Group/Senior Committee Meeting 1/20/14
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Monday, January 20, 2014

Age Group and Senior Committee(s) Meeting

Brookfield City Hall 10:30 - 12:00 PM

Present:  Jake Johnson, Drew Walden, Brent Boock, Shane Ryan, Mark Kohnhorst, George Geanon, Michael Hamm, Luke Towry, Kevin Milak, Dave Anderson, Dan Whohl, Dave Westfahl, Jeanne Drzewiecki, Brett Wilson

Minutes

AGENDA

  1. Review minutes of 10/14/13 approve.    

  1. Overview of agenda for 1/20/2014

  1. Next meeting Monday, March 31, 2014 10:30 - 12 PM at Brookfield City Hall

  1. Clarification on Para Meet Reimbursement (see below)
  1. group adopts Laura’s Recommendations on Para meets
  2. Speedo Club Shares out of form
  3. add OW Nationals to Club Reimbursement @ 11shares
  4. add Club Share for Deaf at 7 shares
  5. add summer NCSA to funding at 4 shares also for Club
  6. add any NCSA Jr team trip funding to mix at 4 shares

  1. Nomination form for coach / swimmer of season - Brett Wilson
  1. adopt the new procedure that Brett suggests with automatic nominees

  1. Upcoming SCY Champ Meets
  1. Regional
  1. 2014 Regional Template
  1. What about UNAT kids ie. SWAT - Madison or Sun Prairie Storm
  1. If the UNAT athlete is UNAT they can go anywhere
  2. If the UNAT is a transfer they go with their new club’s Regional meet.
  3. Manual entry fee of $10 per swimmer

  1. 12 & U
  1. 2014 SCY 12 & U template
  2. Bonus form
  3. Waiver
  1. Add correct proof of time language
  2. Late entries deadline wed at 9:00 AM
  3. Language about late entries, and updating times discussed - put off until after spring meets and then reviewed and changed or not.

  1. 13 & O
  1. 2014 SCY 13 & O template
  2. Bonus form might not be necessary
  3. Waiver might not be necessary
  1. change language on number of heats and scoring
  2. OME language
  3. proofs .pdf language
  4. waiver language into meet info
  5. use a check rather than credit card in OME

  1. Summer Meets - put it off
  1. Silver
  2. 12 & U
  3. 13 & O

  1. Zone Sites - Brent / Dave Clark Proposal to be brought up in April again
  1. 14 & U OKC
  1. OZ, SWAT LAKE
  1. OW Pleasant Prairie
  1. EBSC, PX3
  1. Multi Cultural camp Pleasant Prairie
  2. Central States Sr Champ U of Mn
  3. Four year - Speedo commitment for Zone outfitting

  1. George has several things: he’ll send around electronically
  1. Admin Calendar
  2. Athlete rep liason
  3. Proposed policy for nominating committee
  4. Bylaws revision
  5. Policy Procedure procedure clarified

  1. This is what Laura Becherer would recommend for Travel Fund reimbursement for Disability Swimmers in our LSC:
  1. swimmers with a disability should continue to be reimbursed for 2 meets annually
  2. USParalympics offers two Can Am meets per year that have qualifying times for each classification of disability, including intellectual disability.
  3. no other US Paralympic meets have qualifying times, they are all open
  4. the 11 share meet should be the Spring/Summer meet as that meet is usually a Trials meet and is more competitive and highly attended. The 7 share meet should be the Winter meet as that is a National Championship, but not usually connected to an International meet to qualify.
  5. a qualifying meet for Deaf disabled swimmers could also be considered as they are not included under USParalympics (by their own choice)
  1. Group says at the 7 share level

  1. WI Zone C Championship Team

WI Swimming Subsidy Proposal

Submitted By:  Brent Boock – WI Swimming AG Chair

Date:  January 17th, 2014

The Wisconsin Swimming 14&U Zone, Open Water Zone Teams, and Coaching Staffs are representatives of Wisconsin Swimming. The Wisconsin 14&U Zone and Open Water Zone Teams are Wisconsin Swimming Teams. It is in Wisconsin Swimming’s interests to promote and support these Teams.

Need For Subsidy:

Currently all costs, administrative, team director, entry chair, coaching, coaches travel, coaches lodging, coaches per diem, etc are passed directly on to the attending athletes.

1) The elimination of 15&O swimmers at the Zone C Championships has placed a larger burden on fewer attending athletes.

2)  The overlap of the Zone C Championships and the WI 13&O Championships has led to a drastic decline in 13&14 athletes (almost none).

3) The separation of the Open Water and Pool Zone competitions has added admin and coaching costs.

4)  Loss of WI swimming travel fund reimbursement has added financial burden on attending athletes.

5) The mandatory uniform adds sufficient cost to the attending athlete (minimum $50.00 without suit purchase).

        

Example Costs

2013 Coaching/Admin Costs

Pool Championships - Topeka, KS

-Salary, Lodging, Tranportation, Per Diem = 9,000

Open Water Championships

-Salary, Lodging, Tranportation, Per Diem = 2,000

***Based upon 2013 Zone Budget prepared by Zone Team Director Dave Clark

2012 & 2011 costs and 2014 budgeted costs are very similar to the above example.  More staff is assigned to Zone meets closer or in Wisconsin due to increased athlete participation. Zone location has little effect on the cost.  Less transportation cost is offset by increased coaching costs.

Proposal

Wisconsin Swimming budgets $6,000 annually to subsidize the coaching and administrative cost associated with the Wisconsin Swimming 14&U Zone and Open Water Teams. $5,000 will be allocated to the 14&U Zone Championships/ $1,000 will be allocated to the Open Water Championships.

This will offset the rising costs to the athlete and promote and support the 14&U Zone and Open Water Zone Teams as they represent Wisconsin Swimming.

As the 2014 budget has already been established it is proposed that these funds be allocated from the 2014 Wisconsin Swimming general fund.