Querencia Community Bike Shop 

Collective Council Meeting 

Minutes: Sept 6, 2009

• Call to Order
• Approval of Minutes
• Approval of Agenda 
• Additional Items
• Volunteer Log 
• Pass around and log hours for week
• Ongoing Business
• Shop
  

• Shop space search
• Shop Day Report:
• Coordinators: Devin
• Greeter: Erika
  
• huge attendance, Erika as greeter added much needed flow direction
• Kevin Marshall reports that the organization made for a great impression, people seemed to put tools back on table
• 3 bikes sold
• Kevin requests to add "Online Bike Sales" to agenda
• Receipt book
• Sale of Consumables
• Devin motions that we set prices above other local bike shops.  Nic, Devin, Kevin to work on price list.
• Supply Needs
• Howard reports having purchased 8" adjustable wrench and 6" digital calipers for $24.  
• Remington proposes to have $50 tool purchase budget
• Devin moves to amend proposal to be monthly $50 budget for next 6 months, Luis seconds.  No objections.
• Next shop day
• Shop Coordinator: Howard
• Shop Greeter: Erika
  
• Howard will contact John Swenson about getting trailer for moving recyclable metal to Fulton's
• Shop Info Manual/Binder: Nic reports that he will resend both forms to group
• Group discusses methods for labeling bikes with numbers and having binder with profile for each bike
• Rules Sign
  
• Group discusses and finalizes rules
• Luis moves to accept 10 finalized rules, Remington seconds. 
• Rachelle agrees to make rules sign, Kati will send rules to Rachelle.  Devin may have house paint to use.  
• Kati motions to extend meeting to 9:30, Howard seconds.
• Grant Committee Report
• Ace Hardware Grant: Cooper absent.
• Lowes Grant: Nic reports no progress.
• Community Ride Update
• Last ride: Turnout good, route good, group discusses need to express rules + route at beginning of future rides
• Event Planning
• Trailer workday: tabled till next meeting
• Home for the Homeless Event: Saturday.
• Remington moves to have 2-4 light shop with 1 stand 1 table at Oak/Fry location.
• Sept 26 Sam Bass Bicycle Challenge
• rack logistics and additional volunteers Update: Howard updates
• Treasurer update: ~$100 in sales from last shop, Remington reports 2 shirt sales
• Office of Sustainability Event Update
• Remington reports not many people showed up, but it was still good.
• UNT Lube-that-chain: Thursday Sept 10th, 10-4
• alert volunteers/public
• Howard 1-4, Nic 2-4, Nate and Remington noon setup.  
• flyer Update: Howard made flyer and will send out to group (including Kevin Marshall)
• Bikes-to-Kids Project Update: Howard (TABLED)
• need for inventory
• communication with schools
• Dallas Cyclesomatic Bikefest invitation to participate, October 10
• green bikes to display
• Next benefit show
• Friends of the Family Partnership

• New Business
• upcoming steering committee election
• first week of November: Internal Coordinator, External Coordinator, Shop Manager
• nominations open first two weeks of October
• UNT outreach campaign
• pairing with UNT Transportation
• pamphlets
• Internet Sales
  
• Kevin expresses that Querencia has bicycles worth more than we think, and we should sell them online. 
• Howard moves to make posts showing high-value bikes for sale, all related discussion and purchase only during shop hours. 

• Review tasks/duties of volunteers
• devin/kevin/nic: price consumables
• greeter: erika
• coordinator: howard
• howard: conact js about swensens
  
• Announcements
• Round Table
• Adjournment