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St Charles Borremeo Academy

Parent Teacher Guild

Board and Committee Meeting

June 3, 2009

              Call to order, opening prayer, introductions.  President Pam O’Toole called the meeting to order at 7:05 p.m. and opened the meeting with a prayer. 

              Approval of February Minutes.  Mrs. O’Toole circulated copies of the December board meeting minutes, a draft of which had been previously made available on the Academy’s website.  Diana Day Ivanjack, PTG secretary, reviewed the draft minutes.  Upon motion duly made and seconded, the minutes from the December meeting were approved.

              President’s report. Mrs. O’Toole provided a summary of the recent school events, including the auction and the jog a thon. 

Principal’s report.  Mr. Mamara reviewed upcoming calendar events, including graduation and kindergarten end of year ceremonies.  He provided an update regarding the preschool.

              First Vice President/Room parent report.  Mrs. Kristi Inzunza, First Vice President and room parent Chair, presented the room parent chair report. 

Treasurer’s Report.  Mrs. Sandy provided the Treasurer’s report.  She reviewed the year to date P&L and compared budgeted items to actual amounts, noting several important line items.

Bylaw Changes.  Mrs. O’Toole asked Mrs. Ivanjack to review the proposed changes to the PTG Bylaws.  Copies of the proposed changes were circulated to those in attendance.  Mrs. O’Toole noted that the proposed changes had also been posted on the Academy’s website. 

              Mrs. Ivanjack reviewed the process for revising the bylaws, and noted that the bylaws had not been revised since 1996.  The PTG officers, in consultation with Mr. Mamara, had met several times to review the existing bylaws and make recommended changes.  Mrs. Ivanjack noted that many of the recommended changes were to update the bylaws to reflect new committees.  She summarized other significant proposed changes, including the addition of a new officer, the 2^nd Vice President of Fundraising; a two year term for the Treasurer position, a presumption that an officer will be the President-elect; and certain changes to the nomination process.  

Upon motion duly made and seconded, the PTG voted to adopt and approve the amended bylaws.

Adjournment.  Mrs. O’Toole adjourned the meeting at 7:45 p.m.

Submitted by:

              ___________________

              Diana Day Ivanjack

              PTG Secretary