FMO Executive Board Minutes:

Thursday, October 22, 2009

 

Start: 7:04 PM

 

  1. Minutes Read
    1. Passed
  2. Marrion (Coordinator)
    1. No concessions this Saturday
    2. NUBAA/Tailgate
      1. Saturday, October 24, 2009
      2. Ryan Field
      3. 7:30 AM arrive (preferably)
    3. Move meetings to 7:30 PM or 8 PM because Beth has CA meetings
      1. Vote
      2. Unanimous
      3. Meetings now at 7:30 PM
    4. Recap of NUBAA dinner
      1. Ideas
        1. Mentoring Program
          1. Alum contact – Lauren G. Lowery
            1. 312-949-1500
            2. 312-315-5453
        2. Dinner with 12 Strangers
          1. Happen during transitional general close to NUBAA 5k run
        3. Alumni to attend general meetings
        4. At Black Senior Graduation, provide applications to apart of NUBAA
        5. More attendance at State of Black Union and Black Family Reunion
        6. Camille – separate Black Family Reunion for the alumni?
        7. Nissi – alum to attend Sunday dinner and Black/Latino Ball
    5. FMO/AATE Co-Sponsorship
      1. Black Arts Movement and Civil Rights Movement
      2. Tuesday, February 2, 2009
      3. Similar to Spring Panel
      4. Tyris: Note over-programming?
        1. FMO/FAB Kick-It-Night January
    6. FMO Awards
      1. Encourage people to apply
      2. FMO Executive Board ineligible

 

 

 

 

      1. Application due Friday, October 30, 2009
      2. Based on community involvement within Black community
      3. Open to sophomores, juniors, seniors
      4. Must be member of FMO
    1. Berge Howard
      1. Dean of Students
      2. Executive Board introductions
  1. Camille (Vice Coordinator of Satellites and Affiliates)
    1. Over-programming? No.
      1. Calendars look great; no events overlapping
      2. Encourage your groups to do co-sponsorships
    2. Meeting with Movement
      1. To acclimate them, go over Constitution
    3. Start sending email about weekly events
      1. Go to events to represent FMO
        1. At least one person to go
        2. Make sure to say you’re representing FMO
  2. Nissi (Vice Coordinator of Programming)
    1. Debrief Ice Cream Social
      1. Used as much space as well
      2. Everyone blended well
      3. Don’t disappear after events
      4. Better use of Black House
      5. Tyris: Designate people for setting up and taking down events
        1. Nissi: Come half hour early to be sure everyone is there.
        2. Marrion: Rotating close crew. For State of Black Union and Spring Event everyone must be there before and after
    2. Intellectual Committee
    3. Comment at FMO General Meeting
      1. Nissi: Perception of FMO on campus. Really good comment. Taken aback by the fact that Zoe’s friends warned her, as if we were frightening or threatening
      2. Marrion: Tell people to be respectful. We are aware of our perception.
    4. Black/Latino Ball
      1. Amin, Nissi, and Arianna met
      2. April or early June
        1. Day of 5k run? First Saturday in May booked.
      3. To contact businesses for food and financial backing; Ethnic departments, Office of Provost
      4. Charge: $2/ticket
      5. Alianza has idea for Latino children’s group

 

 

 

 

        1. Suggestions?
    1. State of the Black Union
      1. Contracts in, but cannot advertise yet because of book signing issue in contract
      2. Allotted $17,000, everything costs $16,700; possibly move some money to spring event
      3. Tasks:
        1. Kellyn – PAC to email alum
        2. Beth – Press Release, contact the Daily, NBN, Fireside if possible
        3. Francesca – Painting rock, flyers, banners (Nov 8)
        4. Adam – Budget for publicity, tickets, payment for Cahn, reservations and flight
        5. Camille – Invite satellites and affiliates
        6. Marrion – To determine who will receive invites
        7. Everyone – Research an article about Michael Eric Dyson and watch a YouTube clip
          1. At least two FMO members to ask question
  1. Beth (Vice Coordinator of External Relations)
    1. External Relations Committee Meeting
      1. Black House; 3rd Floor Conference Room (subject to change)
      2. Tuesday, October 27, 2009
      3. 6 PM
      4. Firesides and FMO public image will be discussed
    2. Safe Space Training
      1. Everyone interested?
      2. To take place between January 19 and January 26
      3. Doris Dirks to confirm final date
    3. Recruitment Visits
      1. Academy for Urban School Leadership (soon)
      2. City Year (soon)
    4. Presenting Program at the Women’s Center
      1. Anyone interested?
  2. Tyris (ASG Senator)
    1. Members for Task Force Funding Reform
    2. Black Washington University in St. Louis students took trip to Chicago and were not admitted into a club. To forward story. Swapped clothes with white people and white people admitted into club. Planning boycott.
    3. Marrion to come to senate and explain what FMO is during good of the order
    4. Open position. Anyone interested in environmental issues? Will co-chair with someone from SEED

 

 

 

 

  1. La Donna (Secretary)
    1. To sort General Meeting membership forms
      1. Rolling admission
      2. Membership forms to be given at Election
    2. Create sign-in form for general meeting group representatives
    3. Still revising Constitution
      1. Document sent
      2. Make changes
        1. Kellyn to add information about PAC
  2. Adam (Treasurer)
    1. 00 Account - $662.29
    2. 01 Account - $511
    3. 50 Account – Were in deficit by $42, transferred $50 to put account in positive
    4. Only able to reimburse for $310
    5. Waiting for Wajee to sign something to transfer money for Financial Freedom Campaign
  3. Amin (Fundraising Chair)
    1. Financial Freedom Campaign
      1. Slow now
      2. Solicitation letter to be done by next week, basic one to be tweaked for each department
      3. La Donna: Track money?
        1. Kellyn giving $25 for August, October, November
    2. Marrion: Gift account
  4. Kellyn (Graduate and Alumni Liaison)
    1. NUBAA/FMO Tailgate to start at 8 AM
      1. Hecky’s, keg for alum
      2. Applications for 5k
    2. PAC
      1. Talked about ideas for racial profiling
        1. Kellyn, Josh, Arianna, Representatives of MSA
        2. Mockup of how advisory board might work
        3. Coalition trying to meet Wednesday, October 29, 2009 at noon
        4. Four key concepts of board
        5. Safe place for students internal investigation from office of equal opportunity
        6. Officers to present business cards
  5. Francesca (Publicity Chair)
  6. Kristin (Tech Director)
    1. Constitution

 

 

 

 

    1. Email about membership
    2. To work out with Camille handling satellites and affiliates for BSAC Calendar
      1. Email Danielle to ask to inform if fraternities and sororities have events to present at BSAC
      2. Deadlines to put on listserv: Saturdays at 10 PM and Tuesdays at 10 PM
    3. Add information about scholarship on listserv on Sunday
  1. Dallas
    1. Pictures from general meeting posted
    2. FAB just elected Tuesday
      1. Dallas or Kelly to attend meetings
      2. Tuesdays 7 PM
      3. Nissi: Asked Marcus to mention them helping out with the Black State of the Union
        1. Need 6-8 ushers
        2. Tell FAB ushers date, time, appropriate attire
    3. Scrapbook
      1. Start selecting pictures for it
      2. Digital and print copy
  2. Extras
    1. Upcoming Events
      1. AASA/Homecoming Event
        1. Friday,, October 23, 2009)
        2. FMO/NUBAA Tailgate (Saturday, October 24, 2009)
        3. Alpha Ball (Saturday, October 24, 2009)
        4. State of the Black Union (Monday, November 23, 2009)
    2. Marrion: Spring Event ideas: Nikki Minaj, Walej (sp?), Mario, Trey Songz, Jeremih, Robin Thicke
      1. Budget: $11,900 (move $2000 from fall event)
      2. Think of names, artist to be solidified before quarter over. Research people and how much they cost.
      3. Supplemental funding?
      4. Admissions to pay for tickets for Spring Event
    3. Fall Event
      1. Need itemized budget list for fall event (security, plane, hotel, Cahn, any miscellaneous payment)
    4. T-shirts won’t happen until after fall event, to pass out at FMO/FAB Kick-It-Night

 

 

End: 8:27 PM

 

 

 

 

 

Attendance:

 

Marrion

Camille

Nissi

Beth (Absent – CA meeting)

Tyris

La Donna

Adam

Amin

Kellyn

Francesca (Absent – Excused)

Kristin

Dallas