FMO Executive Board Minutes:

Thursday, October 8, 2009

 

Start: 7:08

 

  1. Minutes Read
    1. Kellyn: PAC being added to Constitution?
    2. Minutes Passed
  2. Marrion (Coordinator)
    1. Supplies for Dreams
      1. Mentoring students at Kenwood every Friday, starting next Friday (October 16, 2009)
      2. Fill out application
      3. Somebody from Supplies for Dreams to come next week at 8 pm to talk
    2. Office Change
      1. Now in E.J.’s old office
      2. Will try to move things to new office by tomorrow afternoon
    3. FMO Awards for State of Black Union
      1. We have $500, so we can give at least one
      2. Zach may be able to give his $1000
      3. Application process: Committee made up of Shadra, E.J., Tamara; named after famous black alum, given on basis of community service, etc.; put application in FMO office
    4. Goal to increase Black House attendance
      1. Last year not a lot of people came
      2. Encourage freshmen to come to the Black House
    5. Movement petition to be a satellite
      1. In order to be a satellite, need a list of members, Constitution, list of past and future programming
      2. Dominique Johnson, President and Co-Founder
        1. Started in 2007; See handout
        2. Twenty members
          1. Performers
          2. Executive Board
          3. Crew
        3. Constitution has membership rules, new membership rules, fashioned after FMO Constitution, policies for leaving group
        4. Want to be a satellite because they were learning as they were going along. Want to build a foundation. Can petition for funds as a satellite but not as an affiliate.

 

 

 

 

 

        1. Workshop with NAYO October 18 teaching West Indian dance moves
        2. Kellyn: Fundraising?
          1. Done concessions in the past. Proposed to collect dues. Fundraising chair trying to come up with ideas.
        3. Tyris: Satellites get part of our money?
          1. Can petition to ask for money from our OO account
          2. Can/will petition to be T-status group
        4. Vote
          1. Unanimously passed; Movement now a satellite
  1. Camille (Vice Coordinator of Satellites and Affiliates)
    1. BSAC Calendar Update
      1. Finished calendar today; ready to be published
      2. Sent to FMO email account?
      3. No conflicts between satellites and affiliates; NCE event and FMO general same day (October 18)
      4. Sunday dinners will be at Black House
      5. NCE and Voice and Vision not BSAC meeting, HOTR late
        1. Constitutional consequences
          1. Notification of misconduct
            1. Under survey
            2. Next step, probation, harsher scrutiny for Voice and Vision
            3. Issue with contact; originally was Tiarra but switched to Kia
  2. Nissi (Vice Coordinator of Programming)
    1. General meeting
      1. October 18
      2. Black House
      3. 5 PM
      4. Norris booked that weekend
    2. Ice Cream Social
      1. October 18
      2. Black House Basement
      3. After FMO General; 6 PM
      4. Alianza in charge of speakers and music (but bring ipods)
      5. Each group to contribute $25
    3. Black and Latino Ball
      1. Louis Room reserved
      2. Similar to setup for Harambee and LatiNU
      3. Talked to Amin about solicitation letters, commitment from Women’s Center and African American Studies Departments

 

 

 

 

      1. Each group can give $250 and ten departments may be able to give $100
        1. All money toward food, Midori’s DJing, decorations
      2. To get food from Italian restaurant that catered Staff Appreciation Dinner
      3. Charge students $3-$5
        1. All or 50% of proceeds go to community service
        2. Honor roll, bring alum back to honor them
      4. Conflict
        1. First weekend in March because last weekend is AKA Ball
        2. Want beginning of April, but Louis booked
    1. State of Black Union
      1. Responsibilities divvied out to programming committee
      2. To meet with Dr. Celeste Watkins-Hayes
      3. To talk to Marcus Shepherd about getting AAFAB involved
        1. Need 12 people (ushers)
      4. To talk to Kellyn about PAC’s involvement
      5. Theme
        1. Perception and reception: how black people are received and perceived
        2. To give Dyson idea of goings-on of campus
      6. Zach, Marrion, and Coalition of Colors to speak
      7. Present FMO Board at end
      8. Board arrive hour early
      9. Tickets sold one hour before show
      10. To have flyer for 15th of OctoberNancy Fru: How are satellites and affiliates to be involved?
        1. Executive Board will be in charge of main tasks
      Black History Month
      1. Night of performance
      2. To include Black Arts Movement
    Adam (Treasurer)
    1. Account Balance
      1. OO (Outside Income): $712.29
      2. General: $386
    2. $500 catering bill from 50 account – Solange event
    Amin (Fundraising Chair)
    1. Financial Freedom Campaign Contributions
    2. To meet with fundraising committee
    3. Budget sheet?
    4. Schedule for concessions this Saturday
      1. Camille, Nissi, Marrion, Dallas, Kellyn
      2. Replacement for Amin?

 

 

 

 

      1. 7:30 AM
      2. Do we want to do concessions October 31? Vote.
        1. No.
    1. Thankathon
      1. To call and ask about our status for Thankathon
  1. Kellyn (Graduate/Alumni Liaison)
    1. NUBAA/FMO Tailgate
      1. October 24
      2. Anyone not at concessions that day should attend
      3. Ryan Field
      4. Event for FMO mentoring program
      5. NUBAA: $200; Kerry: $150; FMO: $50-$100; to go toward food – Hecky’s (rib tips, chicken)
      6. To have 3-5 tables for food
      7. Separate NUBAA table to publicize for 5K run
    2. AAFAB Liaison
      1. Met on Tuesday; elected Board
      2. Last quarter we decided AAFAB should have a role
      3. Dallas and Kellyn
      4. Help plan Kick-It-Night with AAFAB
    3. BGSA Updates
      1. Want to meet; no response
    4. PAC
      1. To go to next Coalition meeting
      2. Sent Chief Lewis email
  2. Beth (Vice Coordinator of External Relations)
    1. Black Church and Business Fair
      1. Made a lot of good connections with churches
      2. Women from St. Mary’s want to be involved
      3. Sherman Tabernacle Church wants to be involved
      4. Some difficulties and problems, but if there were any issues, let her know
    2. Business representatives
      1. Visa representatives came today
      2. Other groups have reached
      3. University of Chicago and UIC wanted to know about upcoming FMO events
        1. Nissi: Can meet with Francesca, plug at other schools
    3. Firesides coming up
      1. Contacted presidents but not many have responded
      2. Title: Difficult Dialogues? Challenging Chats?
        1. Broad, overarching theme; each group to have specific topic
        2. Ideas?

 

 

 

 

    1. Publicize external relations committee meeting at FMO general
    2. LGBT Resource Center: Want to bring a safe space program to black community, held at the Black House, can happen fall quarter
  1. Tyris (ASG Senator)
    1. Senate retreat Sunday
    2. Want to work with funding, applying for committee
    3. Alpha Ball October 24
    4. Nissi: Binder started?
    5. Senate starts October 14
  2. La Donna (Secretary)
    1. Membership form
      1. Add line for home address and eliminate extra space
      2. Place home address near Hometown
    2. Binder for Minutes
    3. Constitution
      1. To send out again
      2. Add PAC to Constitution
      3. Constitution Review until general meeting
      4. Constitution review over listserv
        1. If any changes, come to FMO Executive Board meeting and announce at general meeting
  3. Francesca (Publicity Chair)
    1. Flyer for general meeting to be done by Saturday to put over listserv
      1. Submit several different ideas and vote on as a collective entity
      2. Action Item: Francesca come to next programming committee meeting October 28
  4. Kristin (Technical Director)
    1. Website and listserv getting old to people
    2. People send personal emails about putting information over the listserv; send to formembersonly@gmail.com, to announce at general meeting
    3. Unsubscribe requests from recent graduates
    4. Supposed to be advertising on website but not?
    5. Send news articles featuring FMO to update that part of website
    6. Change general meeting time from 7 PM to 5 PM
  5. Dallas (Historian)
  6. Extras
    1. Time of event on Sunday October 18 with NAYO? Topic of general meeting: Welcome Back. Give freshmen the chance to speak to express expectations. The women from St. Mary’s Church wanted to be apart of general meeting.
    2. Beth: Try to have other departments do Black History Month activities. Islamic Studies met this week, and they want to do a lecture

 

 

 

 

 

    1. series spring quarter and want different Islamic scholars. Islamic Awareness Week this week.
    2. Can add Movement to FMO website now. Send information to Kristin.
    3. FMO to take out $50 Alpha Ball ad
    4. Tamara Johnson, Interim Executive Director AASA
      1. Met with Chief Lewis
        1. Wants to meet with students
        2. Bill Banis to chair police advisory committee
          1. Trying to figure out who should come
          2. Suggestions?
      2. Safety inspection of Black House
        1. Doors open later? No.
        2. Get rid of junk.
      3. Porch party
        1. Still safety concerns
      4. IT Assessment
        1. Need something, inform
        2. Move computer from old to new FMO office
        3. Internet for computers
          1. $1000 for router; $50 for wireless card

 

End: 8:38 PM

 

 

Attendance:

 

Marrion

Camille

Nissi

Beth

Adam

Amin

Kellyn

Tyris

La Donna

Francesca (Absent – Job Fair)

Kristin

Dallas