OLI EVENT INFO AND PLANNING MEETING WORKSHEET
For the TLT Group's Online Institute LEADERS/PRESENTERS [and anyone else in an active, "visible" role!]
TITLE: <dkdkdkdkdkdkd>
DATE: Day , date TIME: <zxcv>
Leader/Presenters: <adfdg;lkj>
WHAT FOLLOWS IN THIS PLANNING/PREPARATION DOCUMENT:
---------------------------------------------------------------------------
1. Welcome:
Dear TLT Group Online Institute Leaders/Presenters:
You are the heart of our online sessions.
If you have questions about ANY of this, please contact Joanna Beiter 301 270 8318 beiter@tltgroup.org . Also let us know how we can make your participation - and your use of this document - even more enjoyable and beneficial.
We hope you will find this template useful and not be intimidated by the number of items or cluttered layout… or any difficulties in using Writely. If you have questions about ANY of this, please contact Joanna Beiter 301 270 8318 beiter@tltgroup.org .
We look forward to working with you.
Steve Gilbert & Joanna Beiter
USING THIS WRITELY DOCUMENT
a. ONE OF THE REASONS WE ARE USING WRITELY IS THAT EVERY PREVIOUSLY SAVED VERSION REMAINS ACCESSIBLE FOREVER AFTER – SO YOU DON’T HAVE TO WORRY ABOUT INADVERTENTLY MESSING SOMETHING UP OR ABOUT OTHERS’ REMOVING YOUR CONTRIBUTIONS. However, only the most recently modified version is automatically displayed.
b. This Writely template is intended to help us all plan together more effectively. The information we develop within it will become the basis for several activities supporting your online session(s).
c. Our goal is to make each online event something we all look forward to, enjoy, and find valuable. We are committed to providing whatever support and/or guidance is needed to make you comfortable and able to contribute your experience, perspective, knowledge, and skills most effectively.
d. We will refer to – and modify – this document DURING our planning conference calls/Internet sessions.
Steve Gilbert, Joanna Beiter
----------------------------------------------------------------------------------------------------------------
2. PREPARATORY CHECK-OFF LIST & REMINDERS FOR LEADER/PRESENTERS
To be completed before/during planning meeting for OLI workshops.
These are activities or tasks that need to be completed by the leaders of workshops with assistance from Steve Gilbert, Joanna Beiter.
We have indicated below with red font and/or red “check off” spaces _____ the sections which we think you might be able to begin even before our first group phone/Internet planning discussion.
We appreciate any progress you make on this document on your own.
1. _____ REVIEW RESOURCES AVAILABLE TO YOU FROM TLT GROUP
TO HELP DESIGN SYNCHRONOUS OR ASYNCHRONOUS ACTIVITIES TO ENGAGE PARTICIPANTS MORE ACTIVELY IN YOUR WORKSHOP AND TO ELICIT USEFUL FEEDBACK [ASSESSMENT]
We strongly recommend leader/presenters visit and review info and resources avail at www.tltgroup.org/ivoc.htm and www.tltgroup.org/tlt-swg.htm and www.tltgroup.org/flo.htm and materials esp. about Classroom Assessment Techniques http://www.tltgroup.org/ivoc.htm#LTA%20Assessment%20Online . We also encourage you to consider ways in which we can most effectively manage the participation of groups - several people at one site participating together in our online activties.
ALSO SEE "ASYNCHRONOUS ACTIVITIES" and "ASSESSMENT" sections below.
2. ____ EVENT DESCRIPTION
An Event description, approved by the leaders, needs to be sent to Joanna at least 8 weeks before the workshop begins in order to be sent out as marketing for the workshop. If the workshop has been presented before by the TLT Group, a past workshop description can be used. (done, we used the one from last time)
3. ____ GOALS
See GOALS section below and provide info about overall goals for workshop and goals for each online session. Note that you do NOT need to include ALL goals and you do NOT need to make every goal quantifiable; it is probably more interesting if your goals vary in format and nature! E.g., provide some abstract goals, some concrete goals; something they can use/do soon; something they can use/do a little later to keep the new momentum going.
4. ____ ADDITIONAL ROLES
See ROLES section below. Suggest individuals and supporting roles that you would LIKE to add. We are pleased to use these different supporting roles to introduce more people to become future leader/presenters, etc. WE ARE ESPECIALLY EAGER TO INCLUDE STUDENTS.
5. ____ SLIDES
Please send PowerPoint slides to be used during the presentation at least one week before each workshop session to Joanna at beiter@tltgroup.org. [last minute additions or changes at least one day (24 hours) in advance]
6. ____ LINKS & REFERENCES
Please send URLs (Web addresses) for each Webpage that will be used during the presentation at least one week before each workshop session to Joanna at beiter@tltgroup.org. [last minute additions or changes at least one day (24 hours) in advance] You can also use the "LINKS, REFERENCES" section below to accumulate and share resources that will become part of the Web page developed for this workshop.
7. ____ PHOTOS
Please send digital photo suitable for display on Web [for use in promotional mailings, display during online sessions, etc.] to Joanna at beiter@tltgroup.org at least 6 weeks before each workshop session .
8. ____ BIOS
Please send at least 6 weeks before each workshop session to Joanna at beiter@tltgroup.org.
9. ____ TLT-SWG
Please confirm that you are subscribed to and have taken a look at the resources available via TLT-SWG www.tltgroup.org/tlt-swg.htm; if you have ideas about how to contribute info or how to use the resources of TLT-SWG, send it to Joanna at beiter@tltgroup.org. Best of all, write something useful and provocative for TLT-SWG related to your workshop topic.... or get a student or colleague to do so!
10. ____ HELP PROMOTE THE EVENT
To increase registration numbers and benefit more of those who need this workshop, please send info [provided by TLT Group or your own version] about the event to friends and colleagues and/or provide lists of names and email addresses AT LEAST 3 WEEKS IN ADVANCE - PREFERABLY 8 WEEKS IN ADVANCE - to Joanna at beiter@tltgroup.org.
11. ____ REVIEW WORKSHOP SCHEDULE
1st session requires extra lead time to introduce participants and get them "acclimated" to the technology being used. Leader/presenters and others in key roles should be logged in and ready to participate at least 15 minutes before official starting time. 30 minutes for 1st session. Let us know as soon as possible if you will NOT be able to participate for an extra "unofficial" 30 minutes of Q&A etc. after the official end of each session. We find that many registrants are pleased to stay for that extra time. You will be asked for "OFFICIAL" closing comments/questions/requests JUST PRIOR to that extra 30 minutes. You might want to use the extra 30 minutes to explore additional topics of interest to yourself and/or the participants.
12. _____ TECHNOLOGY OPTIONS, CONTINGENCY PLANNING, AND TECH SUPPORT OPTIONS
Identify the "comfort level" of each leader/presenter, et al., ranging from having TLTG train them to handle everything themselves to having TLT Group do everything for them vis a vis the technology "platform" used in preparation for and during the online synchronous sessions. Decide on technology options for synchronous and asynchronous activities. Help prepare technology disruption contingencies. At least 4 weeks before the first workshop session, let Joanna Beiter beiter@tltgroup.org know and arrange training as needed. See TECHNOLOGY & CONTINGENCY PLANNING section below.
13. ____ (RE)TRAINING SESSION
Please be sure to schedule a time for training or a refresher course on the tech platform you will be using for the presentation with Joanna. You are welcome to be a guest of the TLT Group to "sit in" any other FridayLive! session or online workshop prior to your own. We encourage you to do this to familiarize yourself with the technological interface and to see/hear how others use the facilities and resources available to you.
14. __ __SCHEDULE, DO DRESS REHEARSAL
Also, we will want to have a Dress Rehearsal one week before the workshop begins to test out slides and practice key elements of the workshop’s presentations and activities.
15. __ __NOTES
You are welcome to use the last section at the end of this document to leave any miscellaneous suggestions, requests, reminders, etc. in preparation for this workshop.
----------------------------------------------------------------------------------------------------------------
3. WORKSHOP DESCRIPTION In order to be effective at marketing this event, this description should be filled in at least 8 weeks prior to the start of the workshop.
<TITLE>
<Sub-Title>
<Co-sponsor: A TLT Group Online Seminar >
< Day, Date> <Time>
Workshop Leaders: <Name and affiliation>
Leaders & Cosponsor affiliation:
(If you are a member of any of the following, please highlight the affiliation in green) AIR, ACL, ALA, eLit, FAHE, HBCU-FDN, The League, MERLOT, NMC, OLN, POD, SCHEV, WCET, ACRL, AAC&U, The Collaboration, EASI, NACUBO, NISOD
The sooner this is available, the more effective we can all be in attracting a good audience.
<BRIEF SUMMARY VERSION: Max 75 words: This will go out in email marketing for the event.>
<FULL VERSION: Max. 1 page: Add to the above so that interested potential registrants will know what they're getting.>
<Audience Max 75 words: Who do you think would best be served by this workshop?>
THE FOLLOWING “BOILERPLATE” INFO IS INCLUDED FOR ALL SESSIONS AND DOES NOT COUNT AS PART OF THE WORD OR PAGE COUNTS ABOVE.
All of the TLT Group’s online offerings include use of “low threshold” tools, examination of controversial issues, options for participants with a range of experience, and suggestions for assessment as you integrate what you’ve learned into your repertoire. For information about how TLT events are different from most others you've attended, click HERE. For information about this and other TLT Group workshop, click HERE.
Participants should sign-in 15 minutes early for tech instructions and to meet others in the group; they also have the option of remaining online for a half-hour follow-up discussion immediately after the workshop.
Registration prices: Click HERE to register for this three-part workshop.
Workshop Pricing
Subscriber
Co-Sponsor
Unaffiliated
The prices listed here are for single participant registration. If you plan to register as a group, please see information about the Group Pricing discount at http://www.tltgroup.org/Events/grouppricing.htm
If you have any questions or comments, please feel free to contact Joanna Beiter at beiter@tltgroup.org.
----------------------------------------------------------------------------------------------------------------------
4. GOALS
Goals: State at least 2 goals at beginning of each session and then review progress on at least those 2 goals near end
[in addition to having 2-5 goals for the overall workshop if it is a multiple session workshop]
You do NOT need to list ALL of your goals and you do NOT need to make every goal quantifiable. It is probably more interesting if your goals vary in format and nature! E.g., provide some abstract goals AND some concrete goals; something participants can use/do soon; something they can use/do a little later to keep the new momentum going. Try to offer some options in the spirit of LTAs (Low-Threshold Applications and Activities).
Event Goals
1.
2.
3.
4.
5.
Session 1 Goals
1.
2.
3.
4.
5.
Session 2 Goals
1.
2.
3.
4.
5.
Session 3 Goals
1.
2.
3.
4.
5.
Back to top of worksheet
----------------------------------------------------------------------------------------------------------------------
5. ADDITIONAL ROLES
Identify individuals whom you would like to engage in this activity. Please include for each: name, title, institution, email address and phone # if possible. Also, pls indicate if you prefer to invite the individual yourself or would like us to do so. We are always looking for ways of including additional people who can add something to the session and who may eventually become leader/presenters themselves. We are also eager for your ideas about defining additional useful roles. We can offer complimentary registration fees but no financial compensation to these guests.
For additional info about these roles, see: http://www.tltgroup.org/OLI/GuidelinesLeaders.htm
Leader of asynch activity(ies) Between Sessions(?)
Students/Student Roles – we interpret “student” broadly
We need to include students!!!! start finding students who are willing to participate. (Swarthmore - L4L)
Voice of Chat (VOC)
Model Engaged Active Learner (MEAL)
Other
----------------------------------------------------------------------------------------------------------------------
Support Level Available, Preferred: Discuss technology/pedagogy support available from TLT Group. Identify the "comfort level" of each leader/presenter, et al., ranging from having TLTG train them to handle everything themselves to having TLT Group do everything for them vis a vis the technology "platform" used in preparation for and during the online synchronous sessions.
Platform: iVocalize [Elluminate, other?]
Equipment: Let us know if you need help getting or setting up equipment to enable you to participate fully and effectively. We are pleased to provide computer-compatible headsets for leader/presenters who do not already have them. For more info, see: http://www.tltgroup.org/Events/Guidelines/Headsets.htm
Contingency Planning: Identify any tech items/activities that are really essential for the session(s) that is(are) being planned and have an explicit contingency plan for its(their) failure. [Can range from "tell a joke and defer the topic to the next week then continue" to "log out and reenter a different online classroom" etc.]; discuss "triage" decision process -
A. Is the problem something we can ignore for a few seconds and just continue?
B. Is the problem something for which we can have an alternative activity prepared, and use it?
C. Is the problem so severe that we must decide to reschedule the event?
----------------------------------------------------------------------------------------------------------------------
Resources to be made available to workshop participants [and/or to leader/presenters, et al.]
· TLT Group's Home Page of Resources for Leader/Presenters and Participants in Online Synchronous Sessions:
WWW.TLTGROUP.ORG/IVOC.HTM and
· TLT-SWG blog page:
http://tlt-swg.blogspot.com/<dkdkdkdkdkdkdkdkdkdkdkd>
Other miscellaneous comments, reminders, etc.
Please add your name and/or initials and date
----------------------------------------------------------------------------------------------------------------------
8. ASYNCH ACTIVITIES
Biggest Decision: Is someone [not necessarily one of the leader/presenters] going to have the time and interest to monitor, lead, respond to asynch activities almost daily?
Options for Asynch Activities
o TLT-SWG see www.tltgroup.org/tlt-swg.htm
o Blogger Blog
o Google Discussion List
o BlackBoard or WebCT
----------------------------------------------------------------------------------------------------------------------
In ADDITION to using the TLT Group's standard end-of-workshop online survey, what kinds of feedback should we solicit and how will we use it during this online workshop?
____ Slide showing goals at beginning of session and slide showing same goals and soliciting anonymous multiple choice response at end of session
____ Classroom Assessment Techniques (CATs) used DURING one or more synch sessions
____ Other kind(s) of asynch surveys? Using asynch activities for the workshop (e.g., blog?)?
----------------------------------------------------------------------------------------------------------------
10. GUIDELINES
Rules of Thumb - Guidelines - for Synchronous Online Leader/Presenters
2:30-3:00 pm ET - Login, get help, practice using the platform, say hello
3:00 - Begin the actual session
Max 10-15 minutes of slides per presenter; total max 15 minutes presentation; some kind of interactive activity at least once during/between each "module"
3:55PM - Guests asked for final "official" closing comments/suggestions/requests/questions
4:00PM - Formal adjournment
4:00-4:30PM - Informal Q&A if presenters, participants have time!
4:30PM - End!
----------------------------------------------------------------------------------------------------------------