UKV Leadership Reports
| 2008 | 2009 | 2010 |
| Peggy Gunter - Term 2 | Pam Grady - Term 1 | Marianne Getman - Term 1 |
| Ruth Davis - Term 1 | Sharon Mullins - Term 1 | Judy Chapman - Term 1 |
Minutes for February 24, 2008
Unity of Kanawha Valley Board of Trustees Meeting
Held at 9 a.m. at the church
Members Present: Rev. Sky Kershner, Peggy Gunter, Treasurer; Pam Hawley Grady, LUT; Marianne Gettman, Judy Chapman, Sharon Mullins, President, Ruth Davis, Vice President
Opening Prayer: Sky led the group in prayer.
Approval of Minutes: Minutes of January 20 were approved.
Appreciative Inquiry:
New members are joining and getting involved! Sky met with 12 people at Main Tin after church for lunch. Power Sunday with the Martin Luther King, Jr. theme was fun and popular. Sunday school is gathering momentum. Sky and Christy are creating a vision statement for the Sunday school program. A Children’s Sunday program will be coming soon. A Course in Miracles group now has 6 members.
Old Business:
Cleaning and maintenance of the church needs improvement. More activities mean more opportunities for cleaning. Peggy will have Pam Hippler coordinate this with the cleaning person.
The monthly movie night plans will include a potluck and probably occur on a Friday night two weeks later than the Open Stage night. Some films geared to children are in Kathy Johnson’s collection of spiritual movies.
A regular, paid baby sitter is needed for the younger children. The suggestion is to pay the person whether or not children are present on Sundays and have them stay from 11:15 – 1:15 to be present during the adult conversation group which meets after church.
Board members expressed condolences for Peggy and her family on the loss of her father on February 22.
The Board voted unanimously to welcome several new members to the congregation. Kathy Johnson, Shirley Smith, Jeanne K. and Ric Cochran have expressed their desire to join.
March 2 will be New Member Sunday. Others may decide to join in the meantime. The board discussed standards (time, talent and treasure) or expectations for new members and finding roles in which they can participate.
Annual Meeting April 6
Annual Meeting plans include notifying members who have not been attending or moved out of the area of their inactive status. A letter must notify members of the annual meeting in accordance with the By-Laws. A quorum of members is necessary to do business at the meeting.
The Board discussed sending a letter to members if a Board Member resigns during their term. It was decided that the Board will add to its policies providing written notification to the membership whenever a Board member resigns. If there are any changes needed to the By-Laws, Board members need to determine that soon. Ruth Davis has agreed to run for another term on the Board.
A Course in Miracles books in the church office can be used by class participants.
Sharon proposed teaching a class in April using Louise Hay’s book, You Can Heal Your Life.
Visioning:
Board Members took turns giving their vision for UKV’s future. There are more building improvements that could be made in our present location, such as handicapped access and an expanded bookstore under the existing roof.
It was suggested that we involve the participants in the annual meeting to set goals for the vision of moving to a new building. The goals would be the desired number of attendees and the amount of money in a building fund to consider a move.
The Board agreed to consider the cost of a member attending Unity’s church growth strategies workshop at Unity Village on March 30.
Next meeting: March 30 at 9 a.m.
Respectfully submitted,
Sharon Mullins, President
Minutes for January 20, 2008 (emailed to board members 3-10-08)
Unity of Kanawha Valley Board of Trustees
Meeting held at the church beginning at 9 a.m.
Members present: Rev. Sky Kershner, Treasurer Peggy Gunter, Pam Hawley Grady, LUT; Marianne Gettman, Judy Chapman, Sharon Mullins, President, Ruth Davis, Vice-President
Opening Prayer – Sky led the group in prayer.
Approval of Minutes – the minutes of the previous meeting were approved as written.
Treasurer’s Report – $9,528.28 in expenses exceeded income in 2007. $18,010.90 was expended on building maintenance in 2007. Pam Grady volunteered to create a spreadsheet for the Music Fund’s positive balance of $3,052.95. Ruth suggested that we ask Pam Hippler to create a notebook with invoices for building maintenance to show potential buyers when necessary. The treasurer’s report was accepted.
Appreciative Inquiry
Awesome food at Open Stage thanks to Olivia Barker! The addition of art during the performances has enhanced the experience. There is some concern about the safety of the artwork and the church’s liability. Sharon volunteered to draft a document that the artist would sign absolving UKV from any liability for work damaged. Artists will be encouraged to remove their work at the end of the evening.
The candlelighting service was beautiful, especially the soft and appropriate music. It was great to see our young members volunteer as candlelighters.
Juanita Ruth One’s workshop was very successful with 16 people in attendance after the Burning Bowl service.
The Daily Word giveaway continues. People are reporting where they have left free copies. Pam Hippler attaches labels with the church address and contact information.
Old Business
The motion was made and carried to ask Ruffner Woody to write a letter that will be forwarded to our neighbors, Ron and Brenda Gurnee, giving his analysis of the safe condition of the pine trees behind the church.
Blue has offered to stain the new wood in the back of the church sanctuary and will work with Pam Hippler to gain access.
Sky and Kathy Johnson will continue to work on the mechanics of presenting a Movie Night at UKV using the wonderful spiritual videos that Kathy has collected. We discussed the potential for purchasing a flat screen TV for the sanctuary to show videos, power point presentations and similar things to the congregation. Sky will donate a TV/VCR combination for use by our Sunday school program, giving the children access to some of the spiritual videos.
New Business
Future board meetings will be held at 9 a.m. at UKV. February 17; March 16 Palm Sunday; April 6-meeting will be the Annual Meeting after church; May 18 and June 22.
Phyllis and Peggy are leading the nominating committee in approaching potential board candidates. We reviewed the terms of present board members. Peggy is going off the board this year and Ruth’s term is up. Ruth may choose to run again since this was her first term and she replaced Jon Beck in 2005.
Sky is interested in having a community presence at Capitol Roasters downtown possibly once a month and featuring the Power Band or other Unity presentations.
Sky is scheduling a new member Sunday for those wishing to join UKV.
There was a discussion of Board policies concerning people using the church for weddings. The policies are in the back of the Board notebooks and could be adapted to fit specific events.
Sky checked in with Board members about their thoughts concerning his continuing Unity education. Board members encouraged him to continue his reading and studies, take classes and develop contacts with Unity’s teachers both online and in person.
A Sunday school meeting needs to be scheduled soon to look at the teaching schedule. Christy will meet with Sharon and Sky after church on January 27.
Sharon mentioned the need to train all board members in church security, such as proper locking of the doors after services, protecting their keys, how and where to turn off lights, to check the audio board, and to make sure a responsible person locks up after each event.
February’s Board Meeting will focus on the vision for the future of UKV with our Annual Meeting on April 6 in mind.
Meeting was adjourned as church was about to begin.
Respectfully submitted,
Sharon Mullins, Board President
Ron Sowell’s
Coffee House and Open Stage Team
2007-8
Sky Kershner 346-1948
Ron Sowell
Pam Hippler 768-6344, at UKV 744-7300
Pam Grady
Kim Ramsey 539-1220
Ruth Davis 744-4434
Peggy Gunter 347-4158, cell 437-4158
Olivia Barker
Iara Lavander 421-4727
Kathy Johnson 522-7537
Karen Sylvester 586-9840
Phyllis Wilcox 757-7088, cell 415-0102
Unity Board of Trustees Meeting held at the church at 6 p.m.
Members Present: Peggy Gunter, Pam Hawley Grady, Marianne Gettman, Rev. Sky Kershner
Members Absent: Judy Chapman, Ruth Davis
We opened the meeting with prayer. as alternate, replacing Joe Mattea who resigned.
Approval of minutes from the August meeting
There was no September board meeting. The minutes of the August meeting were approved.
Peggy reported a total cost for building repair planning, construction and painting. From this past January, $17,762.43 has been spent. Money has been moved from savings to pay the bills.
Old Business:
The board welcomed Marianne Gettman as our new board member from her role
as alternate, replacing Joe Mattea who resigned.
UKV’s 20th Anniversary will be celebrated on October 28 with a potluck and members of the Unitarian Universalist congregation have been invited to attend after their church services end. Sky has been in touch with their ministers Mel Hoover and Rose Edington. Pam Hippler will get a large sheet cake. Sharon will give some UKV history and we will encourage those wanting to tell stories of the building’s construction to take the microphone. We will bring pink carnations to pin on those who attend so they can be easily recognized and welcomed. The Unitarians sold the church building to UKV for what they owed on their bank loan in August 1994. UKV paid off the loan in 7 years and have been in this location for 13 years.
Phyllis will no longer manage the setup and takedown “Open Stage.” Volunteers are needed and board members will take turns attending to open and close the doors. Someone will create a “cheat sheet” of duties that need to be accomplished. Peggy will buy the snacks. The cash box must be taken care of properly.
Sharon received a verbal bid from Charles Elmore to cut down and remove the two intertwined pine trees leaning towards Ron and Brenda’s property of $3,000. Pam Hippler is gathering other bids by telephoning various tree services. Brenda made the request to cut down the tree. A suggestion was made to just cut out the top of the offending tree.
The Book Club meetings will be postponed until spring.
Sunday school teachers set the following schedule:
Oct 28- Elizabeth;
November 4 Kathy Dent;
November 11 Christy;
November 18 Judy;
November 25 Lisa;
December 2 Sharon;
December 9 Elizabeth;
November 16 Kathy Dent;
December 23 Christy;
December 30 Judy.
Perhaps the Sunday school teachers could stay in touch via email.
New Business:
Hold a monthly Movie Night? Kathy Johnson, a new attendee, suggests showing some of the spiritually themed films that she has subscribed to for the past two years. Friday night was suggested since families could attend. Capitol Roasters or UKV are potential sites.
Tuesday, November 13 will be the next board meeting.
(Annual Meeting was April 1 2007)
Sky will be in Costa Rica from December 16 through January 5, 2008.
December – Candlelighting Service- Ron was notified that a Mountain Stage has been set for Wednesday, December 12. We decided to go to December 19 so Ron can organize the program in the manner that he has done for many years.
Decorating the church for Christmas _________(not scheduled)
Candlelighting – Wednesday, December 19
Takedown decorations date _____________(not scheduled)
January – Burning bowl ceremony
Board 15
Feburary Board 19
March Board 18
April Annual Meeting 6th (Nominating committee chair-Phyllis Wilcox)
April Board 15
Sky’s Report on “Goals for 2008”
In reading the book Good to Great, he was inspired by stories of companies who outgrew their competition by leaps and bounds by using a new strategy. They identified what they did really well and then intensified their efforts doing just that thing that worked. The flywheel of change begins to move very slowly at first, but develops momentum. He suggests purchasing a large number of subscriptions to Unity’s publication Daily Word and using the published word, much as did Charles Fillmore, to spread Unity’s message. The publications would be given to the congregation, a few each month, to leave as gifts wherever the giver feels guided to leave them. Each publication would have a sticker identifying it as coming from our congregation.
The motion was made and seconded to purchase 100 gift subscriptions to Daily Word beginning in December, and distribute them to the congregation to place throughout the community for the coming year. The motion was carried unanimously.
Sky also described a volunteer opportunity that he learned of through attending the Charleston Rotary meeting. Mary Kay Bond, director of Read Aloud was asking for volunteers to read to children in public schools. She cited West Virginia’s low literacy rate and low number of college graduates as a reason to interest children in reading at an early age and model this for them in public schools. Sky wondered if the congregation would respond to this call and whether we could publicize ourselves as being involved with this worthy project. Perhaps we could invite her to speak at a Sunday service to see if others would share her enthusiasm.
We closed the meeting with prayer at 8:20 p.m.
The next meeting is scheduled for November 13, 2007.
Respectfully submitted,
Sharon Mullins, Board President
Unity of Kanawha Valley
Board of Trustees Minutes
Aug 28, 2007
1. Board Membership
Joe Mattea has indicated he no longer wants to be on the Board. Sky is scheduled to have lunch with him in Sept.
[Follow-up: in an email Sept 13 Joe canceled our planned lunch. Joe referenced his views against the idea of tithing and on the board's current focus on repairing the building as "deal killers." I think this is as much of a letter of resignation that we are going to receive.]
2. Treasurer’s Report
Peggy presented the treasurers report. The report was accepted.
3 Appreciative Inquiry Conversations
What are we doing really well?
- New member welcomes
- The repairs to the building and remodeling
- The smoothness of the Board’s decision making
4 Small Group Initiatives
- Sky has started offering small group regarding prayer after Church every other week. The groups have had 8 – 10 people, with excellent sharings.
- Sharon would like to start a group before Church on Sundays, 9:30 -10:30, on “The Secret.”
- Ruth plans to start offering A Course in Miracles, probably on Tuesday evenings
5 Name Tags
We will try sticker names tags, if they go well, then upgrade to more expensive magnetic name tags
6 Building Renovations
- Remodeling and repairs are almost done! Paining bids are next
- We love where we are and what we have.
We are prosperous and richly blessed!
7 Calendar
- Thurs, Sept 13, World Day of Prayer
- Church picnic at Sally Loves will not work for this Fall
- Sun, Sept 16, music group Avatar plays for the service
- Sun, Oct 28, UKV 20th Anniversary. We will invite UU’s for potluck luncheon.
- Tues, Oct 16, Jim Dent Dinner, UKV hopes to buy a table for 8 (Peggy had left before this discussion, so it will be approved next time.)
- Wed, Dec 12, Christmas Candlelight Service. Sharon recommended a theme based on Kathy Mattea’s CD “Good News.” Maybe use our full stable of hired singers. Sky will let Ron and Jack know
- Board Meeting Schedule changes:
Sun, Sept 9 at 9:30 am
Tues, Oct 23 at 6pm
Tues, Nov 13 at 6pm
Sun, Dec 2 at 12:30pm
Gratefully submitted by Sky Kershner
Sept 19, 2007
Unity of Kanawha Valley Board of Trustees Meeting
June 19, 2007
Members Present: Sharon Mullins-President; Ruth Davis-Vice President; Peggy Gunter-Treasurer; Joe Mattea-Secretary; Pam Hawley; Judy Chapman; Marianne Gettman-Alternate
Sharon called the meeting to order and a prayer was offered.
Approval of Minutes: The minutes for the May 15th meeting were prepared by Sharon Mullins and accepted by the Board.
Treasurer’s Report: There was a balance in UKV’s Regular Checking account of $2804.56 as of May 31.
OLD BUSINESS: Building-
§ The new roof project was satisfactorily completed.
§ The downstairs Children’s area is coming along nicely. Progress during the workday turnouts have went very well. Still some finishing up to be done but things are progressing nicely.
§ Bids have been obtained for building exterior repair/repainting. See details and Action Plan under New Business.
Grounds-
§ Pursuant to the building inspection report prepared by ADVANTAGE HOME & ENVIRONMENTAL INSPECTIONS, Inc., we are studying the best way to regrade the grounds so as to eliminate above ground water drainage towards the building foundation. The UKV Building Maintenance Subcommittee as been looking at alternatives. Most of the people contacted indicate that the work probably should be done in the fall. This will optimize the success of reseeding the lawn after the work in completed. Joe Mattea spoke with Brown Harris who works in the construction field. Brown said to rent a Bobcat and Operator for a day…which is about what it will take… should cost around $1000. We are continuing to look for opportunities to get this project completed as inexpensively as possible in an unobtrusive as way as possible.
Children’s Program-
§ Rave reviews were voiced by just about everyone on job being done by Christie Schwartz. Everyone is impressed with her approach and I think we’re all amazed at the effort and time she’s investing in this. It was informally agreed that we will continue to provide resources and funding for this program to the extent that money is available.
§ We’re still pursuing a qualified and responsible person to tend to the small children during services.
“Get Acquainted” Time-
§ The initiative suggested by Sky and adopted that we have a short “Get Acquainted” session after every Sunday service… to attendees can get to know each other better… has been going well. It was agreed that this activity should continue. See notes under New Business regarding other tactics we might employ to kindle more fellowship.
NEW BUSINESS- “AI” (Affirmative Inquiry)
§ Sharon had recently attended a UNITY program in VA and raved about the experience. She wants to try to employ tactics to promote a positive, constructive approach to opportunities and obstacles that the Board addresses.
Book Store
§ There was a short discussion about expanding the book store.
Expansion of “2-Minute ‘Get Acquainted’” initiative- A general discussion took place regarding the need for more interaction among church members. There was general agreement that too many attendees feel like ‘outsiders’. Some of the actions discussed were:
§ Name Tags- Different types were discussed. It was suggested that we get input from Kathy Dent on what’s out there that we might adopt.
§ Picture Board- with everyone’s photograph which would be placed near where the refreshments are placed each Sunday.
§ Pictures (in back) that republished with each week’s Sunday services program.
§ Website- Expand what we’re now doing
Building
§ Bids for building exterior repair/repainting were discussed. So far, M&R HOME IMPROVEMENT is low bidder. And UKV has had positive experience working with M&R. In their bid submission, they specified that they wanted to have a “walk through” with someone from UKV to verify that we both have the same vision of what work is to be done. Because of the extensive amount of wood rot that will need to be addressed, it was agreed that this would be a prudent step. Joe Mattea agreed to handle this prior to the next board meeting.
Woody Hawley tribute
§ As a tribute to the tremendous contribution of Woody Hawley to the existence of Unity of Kanawha Valley and the huge impression he made on those who were active UKV members during his life, a discussion was held regarding creation of some sort of permanent display in his memory. There was general agreement that this would be a very appropriate thing to do for a great man.
UKV Newsletter
§ Because of time constraints and the limitation in terms of available manpower, it was agreed that publication of the UKV Newsletter would be suspended. If we reach a point in time when we find someone who wants to put it together, we will resume this activity.
Respectfully submitted,
Joe Mattea
Unity of Kanawha Valley Board of Trustees Meeting
May 15, 2007
Members Present: Sharon Mullins, President; Ruth Davis, Vice-President; Peggy Gunter, Treasurer; Pam Hawley Grady; Judy Chapman, Rev. Sky Kershner
Members Absent: Joe Mattea, Secretary
Appreciative Inquiry:
Brent Mullins has been appointed as a full time employee with benefits, a long-held goal achieved. Lots of love and attention to the church building has been expressed. There was great enthusiasm and support by volunteers for the landscaping project. There is interest in the children’s classroom. There was lots of synergy in the roof repair project. We are excited about attracting lots of new people on Sundays. There is usually one or two each week. Sky found a way to post photos and names on the website. We are making the space welcoming. We will find a way to engage these folks. There is a new emphasis on music on Power Sundays. Christy gave a great talk on “frazzled mom.” Pam used her own roof project to get bids for Unity’s roof project and saved lots of money. Good use of the internet to keep the project going. Easy access to family references. Names available for shaping the ground. Thanks to Pam Hippler for all she and Jeff did to welcome the Swami.
Approval of Minutes: Correction to April 23 minutes- change Treasurer’s Report to Accepted as Presented. Peggy moved to accept the April minutes as corrected.
Treasurer’s Report: Balance: $1,343.24. The report was accepted as presented.
Old Business:
Building and Grounds – Get a price for staining the building from the contractor who offered to give one. Ruth will send another possible vendor’s name. We decided to use KILZ brand latex paint to cover the dark wall paint in the Sunday School area. We will get it at Lowe’s for a good price. We are looking for a champion to get the painting project going. Lynn Mattea and Barbara Haptonstall indicated an interest.
Newsletter – perhaps the printed newsletter will be created and mailed every other month. This will be discussed further. Perhaps the pre-teen class can contribute to one. Pam Hippler could send out postcards to the mailing list to see if people want to switch to the email list and perhaps cut down the mailing list.
New Business:
Our paid Sunday school teacher for the younger kids is Kiwa who was trained at Fort Hill child guidance. Christy will coordinate both groups. A job description for the director of Sunday School needs to be developed.
In Contact magazine, there was a suggestion to use a “Two Minute Rule” after the Peace Song is sung. We would ask everyone to talk to someone you don’t know or seldom talk with for the first two minutes after the song to encourage friendships.
In the same issue, there was an offer from Catherine Ponder’s organization to send a copy of all of her books to our church upon request and that she would send as many books as necessary to class members when a class on one of her books is taught. Sky will follow through on this.
A proposal was made as an incentive to Board service to give Board of Trustee members a subscription to Daily Word and Unity Magazine. We discussed showing our appreciation to Christy for her organizing the Sunday School program.
Using prosperity principles, we are good stewards of this church building. This is the way to move forward to a new site or new building. This is Step One. Praise What You Have!!
Workshops in treasure mapping were discussed. Sky announced his summer vacation dates. We will invite Phil Jones to speak. Ruth agreed to hold A Course In Miracles class at church on Wednesday evenings at 6:30 p.m. Joe is working on a welcome packet and marketing ideas.
The meeting was adjourned. The next board meeting will be held on Tuesday, June 19 at Unity of Kanawha Valley.
Respectfully submitted,
Sharon Mullins
UNITY OF KANAWHA VALLEY
MEETING AT REV. SKY KERSHNER’S HOME
MEMBERS PRESENT: New board members: Joe Mattea, Judy Chapman, Ruth Davis, Peggy Gunter, Pam Hawley Grady, Sharon Mullins. Outgoing board member: Mary Caldwell The chairperson for this meeting was Pam Hawley Grady.
Mary Caldwell prepared the minutes from the annual membership meeting and gave them to each board member. The board approved the minutes of the meeting held on March 20.
This report was for the three months ending March 31, 2007. The net income of $14,659.03 is $1,343.24 more than expenses. The treasurer’s report was accepted by unanimous vote.
Judy will water the planters on Sundays and ask Pam Hippler to water during the week in hot weather. Joe will replace the handicapped sign. Peggy moved that we purchase a commemorative bench with the funds left to the church by Jean Cole. It will be dedicated in Jean’s memory. Sky seconded the motion and it carried.
A long discussion on the new roof was held. We have two detailed bids for the roof replacement project. The one from K & M Builders was $8,911.44 and included needed fascia repair and new gutters. The second bid was from Gibson Home Repair. Pam suggested that we gather more information and check references before proceeding and volunteered to gather information. Joe Mattea made a motion that we go forward with the roofing job within two weeks of getting the best reference. Motion carried.
Sunday School Report
Christy Schwartz has volunteered to be the coordinator of Sunday School for the school-age children. Pam proposed that UKV fund a trip for Christy to the regional youth education conference and the motion passed. We will discuss plans for the renovation of the Sunday School room with Christy.
Kathy Dent will donate the cost of bringing her designer friend Barbara Ashton from the Columbus area to oversee interior design planning for UKV. A motion passed to allocate $1500 to empower us to move forward with decorating the Sunday School area for pre- and school children. Sharon will contact Kathy.
Officers were elected for a one year term beginning tonight. President- Sharon Mullins; Vice-President- Ruth Davis; Secretary- Joe Mattea; Treasurer- Peggy Gunter.
There was a discussion about renting the church to outside groups. We will look into the various aspects of this. Ruth agreed to open “A Course in Miracles” meeting to the public and to Unity members.
The group discussed inviting Charlotte Abell, an astrologer, to speak at UKV during the Sunday Service. It was decided that having her for a Saturday workshop might be more appropriate.
A baptism for children will be held on Sunday, May 13, Mother’s Day. Danielle Snidow made the request for her son Will.
Prayer was requested for Danny Blair and Jack Kennedy who have had health challenges.
The meeting was adjourned at 10 p.m.
Respectfully submitted,
Sharon Mullins
The next meeting will be Tuesday, May 15.
2007 Annual Membership Meeting
April 1, 2007 – by Pam Hippler
The 2007 annual membership meeting was opened with a prayer led by Sky Kershner.
Sharon Mullins passed around a sign-in sheet and it was established that a quorum was present.
Mary Caldwell read the minutes from the 2006 annual meeting that took place on April 30, 2006. No additions or corrections were made to the minutes. Peggy Gunter moved that the minutes be accepted as is. Bob Neel seconded the motion.
Peggy presented the Treasurer’s Report. UKV has $8357 in the checking account and $32900 in an interest-bearing CD. The music fund currently has $4000. The budget for 2007 was passed out. Kathy Dent suggested that Ron Sowell’s salary be raised. Peggy stated that the issue is currently under discussion by the board. Gerie Ann mentioned that UKV looked into metal roofs since a roof in the budget for 2007. Judy Chapman bought up that the old roof should be removed regardless of whether UKV goes in regular shingles or a metal roof. Our current roof needs to be checked for leaks. Sharon asked for a motion from the floor to approve the minutes. Kathy so moved and Linda Austin seconded the motion.
Elections were held. Judy Chapman is running for re-election. Judy is currently on the board seat vacated by Gabby Williamson and then Steve White. Joe Mattea is willing to run for the seat that Mary held. Marianne Gettman would like to serve as the alternate. Peggy moved to close the nominations. Pam Hippler seconded.
Mary was recognized for her service to the board and received a rose from Sky. Then all current and past board members were recognized and presented with roses.
Nominations for the 2007 Nominating Committee Chairperson were requested. Phyllis Wilcox volunteered for the position.
Sky asked for several people to share their best vision of UKV. Peggy, Elizabeth, and Linda Austin shared their favorite visions of UKV.
Sky stated the board visions for 2007. They are more Power Sundays, a Sunday School that is divided into age groups. The basement may complete a wall or move the current wall. Sam Wood (building inspector) stated what work needs to be done (roof is a priority). Joe Mattea has prioritized the building projects. Ruth Davis suggested that a building committee be formed to look into a new building.
Sky said that the board is very upbeat and positive. Sky explained his current status with Unity headquarters. He is currently ‘under the radar’ so that the time table limitation isn’t being imposed. He is taking classes off of Pam Hawley Grady.
Sharon asked for discussion on relocating UKV. (See page 2).
Discussion of a new location and building
Kathy Dent would like to see UKV in a commercial location and out of its current neighborhood.
Ruth Davis stated that the baby boomers are the up and coming group. That age group is going to retire soon and want to give back to their community.
Ron Sowell said that he loves UKV’s current building. It is great for Open Stage and concerts. Location is accessible but it is not handicap-accessible restroom. Families leaves when their children become 12 years or older because the kids need more activities and other children. He would like to see a bigger building.
Pam Hippler pointed out that UKV does not have a mortgage.
Ruth stated that UKV had a mortgage when they moved into the current building.
Bob Neel stated that we need to concentrate on what we’d like to see. He asked members to think about what location, how big, etc.
Sandy Blair pointed out that parking is an issue.
Pam Grady stated that upon looking back over the last 12 years, our building is great but has limitations and could be better. UKV needs more room. We could add to our prayers before church and classes to have more room. We need to be what we say we are. Hold the vision, get excited, and it will come. Don’t worry about how but what.
Gerie Ann said that we are more than a building. The property is insured for $48,000. That is the value that it appraised for when UKV bought it. We should have it appraised again after all the repairs are done. $48,000 in the Charleston area will not buy anything.
Ruth stated that we took a leap of faith when UKV bought this building. UKV took over UU’s mortgage. Have faith and keep an open mind.
Sharon showed that there have been many articles in the newspapers about churches dropping their names and going “all-inclusive”. We need to serve the people and let our light shine.
Elizabeth stated that she missed a service at UKV because she got lost and could not find the church. She found us on the internet. She didn’t come back for 2 months. She quoted from “The Secret and said that the rest will take care of itself. She asked that UKV keep the ‘roomy’ feeling.
Sharon stated that the board needs to know it’s members’ views. The board will take this on as a mission and attract someone to buy the building.
Judy Chapman suggested that this be put into the meditation.
UKV Board Meeting
March 20, 2007 – 6:00-8:00 PM
Agenda Items
Opening Prayer (review Prayer Box requests)
Minutes of February meeting
Financial Report
Committee Reports
a) Roof
b) Basement Improvements -- $1,000.00 (?)
c) Parking Lot
d) Other
a) Sunday School Program
b) Sign-Up List
a) Joe Mattea says YES to joining the Board!
b) Others
Adjourn
A dry basement and an awesome Sunday School space ??
something else ??
We currently have a 6 month cushion in savings ($30,000)
Kathryn Rhodes at Montessori could give us a tour of Montessori
Possible Goal of Sept 1, 2007 -- Kick off a new Sunday School program !?!Building Repairs Improvements
# | Issue | Priority | Comments |
1 | Rotor-rooter the drain in the basement | Top Priority (could affect bldg integrity). | Can't really proceed on some other projects until we're sure basement flooding is fixed. |
2 | Get "expert" to determine what else is causing basement flooding. | Top Priority (could affect bldg integrity). | Same Comment as #1 |
3 | Depending on findings from #2, redo concrete walk on North side of church | Top Priority (could affect bldg integrity). | Same Comment as #1 |
4 | Scrub and clean out the mold off walls and baseboards of basements. | Secondary Priority | Perform after ALL flooding issues are elimated |
5 | Paint basement | Secondary Priority | Perform after ALL flooding issues are elimated |
6 | Replace the board near the drainpipe by the basement door | Secondary Priority unless #2 report indicates it could be affecting bldg integrity. | Hold off until good weather unless we find out from #2 that it's having impact on flooding issue |
7 | Board across roof on the back of church | Secondary Priority unless #2 report indicates it could be affecting bldg integrity. | Hold off until good weather unless we find out from #2 that it's having impact on flooding issue |
8 | Replace stairs and handrails of the stairs outside the bookstore (eaten away by woodpeckers and bees) | Tertiary Priority | Perform when other carpentry projects (#6 & #7) are being done. |
9 | REPLACE BROKEN WINDOWS | Tertiary Priority | Same comment as #8 |
10 | Gravel parking spaces | Tertiary Priority | Anytime…maybe when we have access to pickup truck for projects #6,7 &8. |
11 | "OLD ENGLISH" UPSTAIRS WALLS & CEILING | Tertiary Priority | Could be scheduled anytime. Does not conflict with any of the other ISSUES.Will need ladders or scaffolding. |
12 | CLEAN WINDOWS (inside) | Tertiary Priority | Do at same time as #11 |
13 | Replace spotlights at front and back of the church (inside) | Tertiary Priority | Do at same time as #11 |
14 | Power wash church | Secondary Priority but left uncompleted could affecting long term bldg integrity. | Need to line up scaffolding. Warm & dry weather project. |
15 | Carpentry related exterior building maintenance, as needed | Secondary Priority but left uncompleted could affecting long term bldg integrity. | Do at same time as #14 |
16 | Stain church | Secondary Priority but left uncompleted could affecting long term bldg integrity. | As soon as possible after #16. Will need scaffolding again if we do via work party |
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Unity of Kanawha Valley
Board of Trustees Meeting Minutes
February 20, 2007 6:00-8:00 PM
Members Present: Mary Caldwell, Judy Chapman, Ruth Davis, Pam Grady, Peggy Gunter, Sky Kershner, and Sharon Mullins
Peggy opened the meeting with prayer. Prayer letters were signed for Prayer Box requests and selected members or friends who will receive letters from the Board.
Minutes of the January meeting were not available. They will be presented at the March meeting.
The financial report, prepared by Peggy, was reviewed and accepted as presented.
Old Business:
The Annual Meeting is April 1.
Sharon was selected to chair this meeting; and she will arrange for the letters announcing this meeting be sent to members ten days prior to the date.
Mary was selected to be the Board representative for the Nominating Committee. The congregation will elect one new Board member and one alternate member.
A secretary for this meeting is needed and Judy will do this in the event that Mary is unavailable.
Snacks will be available at the Annual Meeting.
Developing a vision is a priority for next year. Sky suggests visioning a dry basement and an awesome Sunday School space. The Board is in agreement. It is noted that we currently have a six (6) month cushion of cash in the bank ($30,000.00). The idea of a special fund raising event was explored; and Sky agreed to consult with a committee and with the Sunday School teachers.
Peggy reported on the Eden Pure Heater, an infrared quartz heating system that is not hot to the tough but warms a large area nicely. Cost is $499.00.
Sky presented an extensive list of seventeen items, prepared by Joe Mattea, of needed building repairs and up-keep suggestions.
Written suggestions from the Volunteer Program Development were presented by Sharon and Ruth. It is suggested that at the next Power Sunday we recognize the Open Stage workers (Phyllis Wilcox, Kim Ramsey, and Ron Sowell) with a $50.00 gift card and a crystal heart engraved with “The light of God surrounds you.”
Judy volunteered to be the point person for the March 11, New Member Sunday pot-luck.
New Business:
A music calendar was attached to the agenda (February 18-April 22).
A list of Holy Week events in the Charleston area was noted.
A 20th Anniversary Celebration for UKV – possibly a joint celebration with the UU Congregation with the theme of Gratitude suggested. A committee is needed for this.
It was agreed the offer spiritual workshops in the fall with Ryan Kurczak on meditation and with Lobsang.
Viewing the DVD of “The Secret” and hosting a discussion group open to the community is suggested.
The next meeting is March 20, 2007 with Mary as chairperson.
The meeting was adjourned with the Prayer for Protection.
Respectfully submitted,
Mary Caldwell
Unity of Kanawha Valley
Board of Trustees Meeting Minutes
January 16, 2007 6:00-8:00 PM
Members Present: Mary Caldwell, Judy Chapman, Ruth Davis, Pam Grady, Peggy Gunter, Sky Kershner, Sharon Mullins
A welcome was extended to Ruth, as this was her first meeting.
Sharon opened the meeting with prayer; prayers from the Prayer Box were received and letters signed for those who requested a letter.
Minutes of the November 14, 2006 meeting were read and accepted as presented.
The financial report was reviewed and accepted as presented. It was noted that for 2006 UKV received income approximately $9,000 greater than expenditures.
The following topics were discussed or reported on:
Dry Basement Project: Sky will explore with the Unitarians who built the church and will seek bids for remedying the situation.
The Special Services Committee: Make Homecoming Sunday a Special Music Sunday to help increase attendance.
Designation of a Congregational Involvement Person: Sharon Mullins will chair this committee as the volunteer coordinator. Some tasks that need to be routinely scheduled are Usher / Greeters, Sound Board, Open and Close Church, Sunday School Coordinator and Teachers. Ruth noted the importance of recognizing volunteers and recommended an annual lunch and recognitions of service during a Sunday designated as a recognition service. It was also noted that clearly defined roles and tasks are essential for communication of needs in various areas. Speaking in terms of “vision” rather than “need” is most effective.
Designation of a Congregational Representative for Board Nominations: since Ruth is now a Board member, she will call for a replacement to her position as Congregational Representative for the Nomination Committee. Some suggestions for this position are Geri Ann Selbe, Phyllis Wilcox, or Sandy Blair.
The Annual Meeting is schedule for April 1, 2007 which is Palm Sunday.
Clarifying the UKV vision: It is desired the UKV have an excellent Kids Sunday School area. Other visions will be added to this one which is manifesting now.
The next meeting is February 20, 2007 with Peggy as chairperson.
The meeting was adjourned with the Prayer for Protection.
Respectfully submitted,
Mary Caldwell
UKV Outreach Project Meeting
Oct 2, 2006
Reported by Sky Kershner
Sky, Sharon Mullins, and Judy Chapman meet at the Bluegrass Cafe to discuss how to get the word out more effectively about Unity, especially at the Woody Hawley Concert Series.
We decide to stick with the Unity tradition of giving publications away. Peggy will ask Pam H to order 30 Daily Words and Unity Magaizines. We will have them on display in a plexiglass rack in the lobby during the concert. Sharon will work on the rack display and signs to indicate that the material is free. We will also give away a door prize of a cd of that evening's performer. SKy will develop cards that ask for name, address, and email address. This will be handed out at the door, and the drawing will be after intermission. Sky will also develop a free cd to give away, after getting appropriate permissions. We have a budget of $350.
UKV Board Meeting
Sept, 18, 2006
Reported by Sky Kershner
Present: Pam Grady, Sharon Mullins, Peggy Gunter, Mary Caldwell, Judy Chapman, Sky Kershner.
Absent: Steve White
Pam Grady, Tonight’s Chairperson
Board Membership
Judy Chapman has accepted a position on the Board taking the slot that Jon Beck, who resigned last month, had filled.
Prayer Letters
Sky will ask the Church Secretary, Pam Hipler, to print out the member/attender prayer letters, ten per month, along with the letters for the prayer box requests.
Finances:
August is usually a low month, we lost $538 for the month. We are $7739 positive net for the year. As approaved last month, Peggy reported that she moved $10,000 from regular checking and the $20,000 from savings into a higher-interest CD that we can make monthly withdrawals from.
Church Membership
Peggy and Pam have ordered 20 Alternatives and 20 Lessons and Truth so we can give them as gifts to new members.
Evaluation of World Day of Prayer Service.
Went well, great response in terms in terms of requests for prayer, over 100 names. Seven people came to pray and several others prayed from home.
Evaluation of first Unity Power Sunday Service
This event went very well. Great attendance -- 58 adults, 12 kids. The Board liked my talk and wants me to continue with that part. Great opportunity to invite visitors.
Sky would like to streamline the event so we did not go past 12:15, and to highlight the band even more. Ron and Sky are considering choreographing things a bit more. Sky is planning to shift some of the creative offerings to the Sunday before as a sort of preview event. Sky will solicit more feedback.
The Board approves the idea of spending up to $350 to do more Unity outreach at the Woody Hawley Concerts by providing a literature rack with free Daily Words and Unity Magazines for sale at a reduced rate (maybe $1).
Sky will ask Pam H to make up UKV address labels to go on all literature, and also address and email cards and short pencils for an intermission raffle (cards to be handed in for a door prize drawing of a CD and a magazine), and to make up www.woodyconcertseries.com postcard.
Pam G, Sharon, Peggy, and Sky
Monday, Oct 2, 12:15 – 1:45 at the Bluegrass Café (Washington and Elizabeth)
New Business: Unity Education
Pam G and I talked a lot about Unity Education, especially the kids program. We have several directions we can go in. In order to know what direction to take, we kept coming back to the same questions:
And this lead to even more questions:
Here are some of the implications of how we answer these questions:
An Idea about Growth: What is our current threshold?
How much could we grow without losing the wonderful atmosphere that we have?
How much more Sunday Service growth could we absorb without making some modifications to the building? Would 75 people on a Sunday be the outside threshold? Could we live with this success?
In Malcolm Gladwell's book "The Tipping Point," makes a case that the human brain is hardwired to be able to have close relationship with no more than 150 people.
Vision Questions regarding the Children’s Program:
Do we want Sunday School to be a sort of holding tank for the kids to keep them from distracting the adult service, or do we want them to get a great Unity education?
Option 1: Keep doing what we are doing. Make no changes to the basement. Hope that a Sunday School Coordinator will come along.
Risk 1: the kids may not be getting much of a Unity education. Risk 2: losing new and current families to other churches that offer more to the kids.
Option 2: Make major changes to the basement so that kids and parents would say "Wow!" when they enter: Carpet the floor so kids can play on it; more open space
Create two or three zones with kid's size table and chairs
Have lots of Unity relevant interesting toys, games, puzzles, books, videos
Have a Children's Church zone, with an alter, so they can have their own service
Risk 1: cost; Risk 2: loss of adult work space; Risk 3: may need two adults per Sunday; Risk 4: we would probably grow.
Lunch Committee formed to discuss more ideas
Mary C, Judy Chapman, Pam, and Sky will invite Judy Hamiliton and Mindy
Oct 9, 12:15 – 1:45 at the Bluegrass Café (Washington and Elizabeth)
Peggy will get sugar free snacks for kids for Sunday School.
Judy Chapman will get costs on colored foam squares for the floor.
Mary said Sam’s sells tables with telescoping legs.
Mary has several kids education catalogs to browse for ideas.
Peggy suggested that Gerrie Ann might help with the design.
Unity Teens
We have several potential teens who probably don't come because we have not engages them. If this was a strong enough priority, we could get a monthly group going. Maybe a pizza and movie thing. Pam would like to see the teens involved in the regional teen events.
Unity Adults
Growing churches seem to be ones that engage their members in small groups run be fellow members who have a been trained for the task. This is how the mega-churches maintain a small church feel. The groups meet weekly or monthly. (The Spiritual Book Club was a wonderful example of this.)
Pam would like to offer another Unity credit class on Creativity
Judy Chapman raised the idea of a larger group of Baby-boomer seekers. She sees that as a large untapped group.
Judy Hamilton and Ruth Davis may want to start a Course in Miracles group.
Peggy will try resurrection the Spiritual Book Club.
Unity Education for the Minister
Pam wondered about about my education needs for my Field Licence Program. I have deferred entering the program for this year while I am working with Pam to get more of my Unity credit hours accomplished. I will need 250 hours to finish the course. May goal for this year is to complete 100 hours by next August. Once I enter the course next September I will be required to go to regional and national conferences and meetings.
Next Board meeting Oct 23, at 6:30 at Pam and Sharon’s office
Topic for next month: Visions for the Church
Peggy will bring in Vision statements from other Churches.
Peggy will be Chairing.
Peggy will order the Board Growth DVD from Gary Simmons
We will watch starting the next Board meeting
Sky will send out church growth quiz.
| ---Tues, Aug 22 | 7pm UKV BOARD MEETING- Theme: Membership - Mary Caldwell chairs |
| ---Tues, Sept 18 | 7pm UKV BOARD MEETING- Theme: ? - Pam Grady chairs |
| ---Tues, Oct 23 | 7pm BOARD MEETING Peggy Gunter chairs |
| ---Sun, Nov 12 | 9am BOARD MEETING Jon Beck chairs |
| ---Sun, Dec 3 | 9am BOAD MEETING Steve White chairs |
Report of UKV Board Mini-Retreat
Reported by Sky Kershner
June 26, 2006
The Board of Unity of Kanawha Valley met for a mini-retreat in the months of May and June 2006. The min-retreat was in the form of three dinners on May 21, June 6, and June 13. The dinners were hosted by Sky Kershner, Pam Hawley Grady, and Sharon Mullins.
In attendance were out going board members Geri Ann Selby and Bob Neel, continuing board members Peggy Gunter, Mary Caldwell, and Jon Beck; and incoming board member Pam Grady, Sharon Mullins, and Steve White (Steve was absent from the last two meetings due to work). Pastoral Leader Sky Kershner facilitated the meetings.
The format of the meetings
The format of the meetings was based on an approach called Appreciative Inquiry. This approach fits the Unity principles very well in that it beliefs that whatever you focus on, you will create more of. So the focus is on the positives: what is working well, what do we want to see more of, what gifts and strengths do we bring, how can we use these best, if UKV was all it could be, what would that look like.
Over our meetings we got to know each other better, and there was a real sense that our passion for what we are doing at Unity was growing.
Consensus of what this Board deeply values:
Goals
In our discussions several themes and goals emerged
To increase the organization of our vision
To have a clear vision of Unity that everyone can buy into
To increase meaningful participation among member/attendees
There was also consensus around how the board would like to spend its time over the next year
How the Board plans to do this
The board will have a visioning meeting on Sunday, July xx from 9-10:30.
The goal will be to develop a calendar of events for the coming year, as well as a schedule of theme oriented board meetings and team building sessions.
Sharon Mullins will chair this visioning/planning meeting.
Board Roles
The Board has decided to rotate the role of Board President/Chair over the next six months. Each month a different board member will have the function of President/Chair.
Peggy Gunter will continue in her role as Treasurer. The board has a desire to be as transparent as possible in its meetings.
Everyone is invited to participate
Everyone is invited to meetings and a full report will be sent to member/attenders via email and our mailed newsletter. Since the agenda/visioning theme for each meeting will be scheduled ahead of time (as well as the day and time of the meeting) member/attenders may more easily participate based on their interests.
Notes:
Minutes from UKV Board meeting/retreat on May 21, 2006
at the home of Sky Kershner over lunch
What do you value most about Unity?
- the welcome, inclusion, equality, belonging, feeling loved, coming home
- intuitive feeling that it makes sense
- self-development, positive
- all paths to God, all names for God
What do you value most about UKV?
- the feeling of the building, the space, it was built with love, the feel, how the outside connects to the inside
- the music, the message, life, love
- the freedom, no control, support for individuality, it's the people's church
Agenda for Meetings of the UKV Board
Tuesday, June 6 at 7pm at Pam Grady's home
Best experience at UKV
Best experiences serving on a board or contributing to an organization
Best experience contributing to UKV
Things you value about yourself as a contributor, what you bring to the board
Three wishes. Imagine that the next year ...
a. What would you have accomplished
b. What would the board have accomplished
c. three wishes for the church
Agenda for Tuesday, June 13 at 7pm at Sharon Mullin's home
What things do you want to bring with you from the past board?
What would you like more of?
What would be success for this board?
What would the perfect board meeting look like?
What roles might we need to fulfill these dreams?