In attendance
Agenda/Minutes
Start time: 8pm
Location: Reid
Add anything to the agenda? Ask around - 2 minutes
Report on previous action items - 10 minutes
- Conference application and travel scholarship adden-didi-dum
- Review and set mailing date
- Hella-legit Letterhead
Conference - 10 minutes
- UWC, WDA, Sadhana to give the introduction speech during the morning
- Report on lunch situation: Find new location (refund conference hall deposit?)? What will be cheapest: relocating or busing people to lunch?
- Best case scenario: Nehru cuts lunch costs
- Second best scenario: Relocating to a place where the conference and lunch can be in the same place
- Worst scenario: Splitting the group up and busing to other restaurants
- Report on confirmed speakers/speech topics and titles
- Ajit Nimbalkar: "Water Scenario of Maharashtra and the Regulatory Framework"
- Raechelle Mascarenhas
- Shyam Divan: "Water Rights and Jurisprudence"
- Suresh Prabhu:
- Report on confirmed attendees
- Indicate on SCWP spreadsheet
- Look at asking more people from Maharashtra to attend (esp. because we have a speaker addressing the region)
- Subscribe to IndianNGOs.com
- Afternoon workshops
- CAWST (Successful Technology presentation Bio-Sand Filter)
- Urban Rainwater Collection: Tim's contact
- Closing Session: Give the run-down on the water book
Travel Scholarships
- Reimbursing NGOs if they can produce receipts?
- App. Question: What are they doing to raise money in order to participate in the conference?
- Hotels?
- Joey will research prices
Study group - 10 minutes
- Report on survey draft
- Jessie and Tim: Review and give Joey feedback
- (Daniel) Where do we stand with Vasant?
- When will UWC begin issuing the survey?
- UWC resumes on January 19th
- Schedule WDA call to UWC later this week (Joey will email Anat to find time)
Water book - 15 minutes
- When will we send it out?
- Showcase the book online before the conference
- Hand out hard copies at the conference
- Publish in India
- Define scope: Will we stick to NGO chapters and/or include speeches and a directory of NGO contact information
- Report on NGOs who've agreed to write a chapter: 4 NGOs confirmed
- Indicate on SCWP spreadsheet
- To split, or
- Outline structure
- Resources to include?
- Timeline/ list of todos
Outside advisory - 4 minutes
- Mr. Lal has offered to help, what questions should I ask?
- Perhaps he can facilitate invitations
- USE OUR NETWORKS! We should start asking our contacts in India to invite other NGOs
Study Abroad Approval- Future on-campus grants - 5 minutes
- We have approval which gives us the go-ahead to pursue funding on campus: Bob Carson/Presidents Office
- Are there other grants we would want to pursue?
Budget
- Revise and Redo!: Joey/Jessie/Tim
- $448 for the conference hall
Joe's Role: Yep
- Building a board of advisors, work study funded through presidents office, write WDA handbook, etc. = codify WDA's scope
Fundraising status - 10 minutes
- Near future projects: Date Auction 7th/8th
- Assign project leader to coordinate with Kappas
- Take Action! Grant
January Retreat?
Meeting Time for Core Group
- Once per week: 11:30 on Fridays, 12:00 this coming Friday
- Rotate Core members attendance at Fundraising meetings/Fundraising leader to attend Core members meeting
Daniel's Itinerary
- WDA to reimburse Daniel's VISA
- Leaving Feb 5th, will be in Punah on the 2nd
End time: 945
Action Items
- Background research (Everyone)
- read Melissa's findings!
- Write formal invitation: Yukta
- Revise Applications: Tim and Jessie
- Meet with Raechelle to determine flights and purchase tickets
- Secure Visas ASAP: Use Traveldocs.com
- Schedule meeting on Saturday to talk with Fundraising group 1:30 pm
- Joey to figure out lunch situation