MINUTES: Executive Committee Meeting Tuesday, March 31, 2009 (8:00 pm)
-Emily Reynolds (Future ACS Staff-partner) à introduces herself, we introduce ourselves
-Ray Shiu (Center for Social Justice advisor) à Contracts…
-Wall of Hope Banners à CSJ will pay for, we’ll pay the invoice with check or credit card
-delivery schedule
-Talk about MAKE A CHANGE [MAC] (April 1st Team Captain meeting theme agenda)
-Every Subcommittee: give us 3 things that TCs/partic’s can do to MAC
-Faces of Hope à Mission
-Hand out stickers for Luminaria bags to TC’s to sell to their friends
-tell Nicole to bring these to meeting
-Liz Tobiaà Wants to talk about Food Court at meeting
-Nathan Pinkis and Mike Towler à Want to talk about Entertainment
-Mission à Wants to talk about Faces of Hope campaign
-PLAY UP EASTER break as a GOOD time for FUNdraising at home!!
-MATERIALS FOR COMMITTEE MTG. 4/1 à
-Make a Change bags!! And explanation cards! And gold coin chocolates!
-Make a 15 days til relay sheet? Slash the calendar?
-Entertainment sched.
-MATERIALS FOR TC MTG. 4/1 à
-print out mission flyers (Picture a change?) for Wed.’s meetings
-How to dominate
-Food Court and Entertainment packet
-15 days til Relay sheet
-HOW CAN YOU MAKE A CHANGE PACKET
-Vineyard Vines flyers
-Faculty Reception
-Who can be in charge of getting in touch with what faculty departments?
-Liz à OPIM
-Dave à Spanish, CSP
-Rachael à Management, Leo’s?
-Nathan à Chinese, Asian Studies
-Amanda à Government, African Studies
-Sheila, Andrea à Nursing
-Suzanne à Psych
-Towler à Acct.
-Fran à Italian
-Ruben à Theology
-Laura à (Chinese)
-Viv, Andrew, Collette à Bio
-Viv à French
-International health –SHANE
-Allie à Math, Computer Science, Deans
-Jenny M. à History, Farsi / Arabic (with Viv), Justice and Peace
-Spencer à Am Studs, Facilties, OTM, All logistical departments
-Bob à Classics
-Jenny D. à Provost, President’s Office, Ext. Relations, Lauinger staff
-Thoughts on date of next Committee meeting?
-CONFIRMED for April 5 SUNDAY
-Rachaelà Give us ideas – things to avoid and emulate from Loyola’s Relay (3/28-3/29)
-indoors, different, but doable in case of rain!
-Eating contest relay race, gave out gold fish for prizes
-had lots of screens!
-Marketing plan
W-April 1àComm.. Mtg, TC Mtg., April Fool Joke, Thirds
T-April 2àVineyard Vines
F-April 3àMINI-RELAY (GUGS passes, Cake Walk, Name That Tune Xtreme)
S-April 4àCanning, Pancake selling, GOLF PARTY
S-April 5à (Committee meeting?) Do Easter Eggs
M-April 6à _____________? TBD
T-April 7à EASTER EGG HUNT
EASTER
WEEK. OF. RELAY. à Paint the campus PURPLE!
-MONDAYà Dye Dahlgren Fountain purple, HOPE lights
-TUESDAYà Guerrilla Email Parties??_______________TBD?
-WEDNESDAYàTC meeting, balloons
-THURSDAYà_____________TBD!
-FRIDAYà RELAY
WHAT ARE YOU DOING ON THE DAY OF?
-ENTERTAINMENT à Each of the 5 people on ET will have a subcommittee of 3-4, they’ll meet…they’ll run each area
-carnival
-center
-band
-tent area
-eating contest
-Other/Misc. à
-LUM SLIDESHOW:
-Can we get multiple screens for Luminaria lap for slide shows?
-Contact Rachael Harding to do the Lum slide show?
-Andrew Malzberg à can we do survivor stories for Lum slideshow?
-TENTS à Additional Tents at Relay?
-Chaplains tent
-T-mobile can’t have a tent, table?
-Mission / FIGHT BACK tent
-TICKETS à Participants can purchase tickets by donating online
-With tickets they can buy lum, tshirts, entertainment, food, etc.
-Internet access at registration…$10 donation gets x amount of tix