California Polytechnic University, Pomona

2008-2009

1. PREAMBLE

   1. Purpose: General

The Society of Women Engineers exists for the betterment of the California State Polytechnic University, Pomona.

2. Purpose: Specific

   1. To inform young women, their parents, counselors, and the public in general of the qualifications and the opportunities open to them.

   2. To assist women engineers in readying themselves for return to active work after temporary retirement.

   3. To serve as a center of information on women in engineering.

   4. To encourage women to attain high levels of education and professional achievement

3. Nondiscrimination

The Society of Women Engineers shall not be discriminatory in terms of race, ethnicity, religion, color, age, sex, sexual orientation, national origin, citizenship, gender, physical or mental ability, marital status, financial or social status. (Organizations classified as social fraternities or sororities need not include the word "sex".)

4. Off Campus Issues

This organization and/or its members, when taking stands on issues, recognizes and will fulfill the obligation to make clear that it/they in no way represent(s) the official position of the California State Polytechnic University, Pomona.

2. NAME

The official name of the organization shall be the Society of Women Engineers, California State Polytechnic University, Pomona.

3. TRUST ACCOUNT

   1. Maintenance

This organization, pursuant to its charter obligation, shall maintain a trust account with the ASI Business Office. Pursuant to the California State University Board of Trustees, the Executive Orders 648 and 731 states that all funds received on behalf of the University, its auxiliaries or affiliated organizations are required to be administered through the campus’ Chief Financial Officer, the Vice President of Administrative Affairs. Student clubs and organizations are identified as affiliated organizations. The policy further states that any account with a bank or financial institution not approved by the campus’ Chief Financial Officer is strictly prohibited.

2. Usage

All monies of this organization shall be deposited in, and disbursed from, this account following procedures outlined by the ASI Business Office

3. Dispersal of Funds

Should this organization become inactive by failing to apply for charter renewal, the trust account will be held as an inactive account for two (2) academic years. In the event this organization does not become active during the two (2) year period it is hereby declared that any funds remaining in said account are to be transmitted to (please give name and address of the proposed non-profit organization), an educational, charitable organization to aid this organization in carrying out its objectives. If said organization is no longer functioning at that time, or if its objectives are no longer consistent with its original educational, charitable purposes, then the funds of this organization shall be transferred to the Associated Students, Inc., California State Polytechnic University, Pomona, general fund.

4. MEMBERSHIP

Membership must constitute a minimum of 5 CSU students enrolled in at lease one class. Up to 20% of the organization may be individuals who are not CSU students. Only students enrolled at the CSU campus may vote on issues that come before the organization.

1. Categories of membership

Membership in this Student Section consists of:

1. Voting members, who are student members in good standing of the Society of Women Engineers.

2. One non-voting member, who is the SWE counselor

2. Eligibility

Active members must be members of the Associated Students, Inc. at California State Polytechnic University, Pomona. (Add any other eligibility requirements your organization may have for active members. Specify eligibility requirements for all other categories of members, outlining in the same order as in Section 1 of this Article. Be sure to include what an eligible person must DO in order to belong and remain in that category of membership [pay dues, attend a specified percentage of meetings, etc.].)

To become a member of this Student Section an individual must be a Student Member of the National organization of the Society of Women Engineers and meet the requirements set down by the by-laws thereof which are:

Any person who meets one of the following requirements is eligible for the grade of Student Member if such a person is not employed full-time in a professional engineering position or a field related to engineering:

1. Is pursuing an undergraduate course of study towards an associate or a baccalaureate degree in engineering, engineering technology, or a field related to engineering or

2. Is pursuing a fulltime graduate course of study in engineering or a field related to engineering.

3. Minimum 2.0 GPA is required for membership.

4. Submit SWE Student Member Application together with current dues and fees to SWE Headquarters.

3. Suspension

A member may be suspended or removed for the above stated reasons following a hearing by the membership of the organization (or some other satisfactory method of due process).

The right of membership may be suspended at any time that a member:

1. Forfeits his/her membership in the national organization of SWE by failing to pay his/her dues by February of the Fiscal Year in which he/she is delinquent.

2. That it is decided by a quorum of members that he/she is guilty of disorderly conduct which is against the laws of the land, or that would bring dishonor to this Student Section.

A special meeting, publicized to all members two weeks in advance shall be called by any member of the executive council with the concurrence of a majority of said body. At this special meeting the SWE Counselor shall act as a judge, the President as prosecutor, and a quorum of the members as the jury. The defendant shall defend his/her own case. If the defendant does not attend the meeting the prosecutor will present his/her case and the question will be voted upon by the quorum of members. In the case that the President is the defendant, the Vice-President shall act as Prosecutor.

5. OFFICERS

All club officers must be enrolled at the university and maintain a minimum 2.0 GPA. Officers must be enrolled in at least 9 units per quarter for a minimum of two quarters.

1. Categories of Officers

1. President – Theresa Claveria

2. Vice-President Internal Affairs –Mzia Mitaishvili

3. Vice-President External Affairs –Kathrina Barcarse

4. Secretary –Erika White

5. Treasurer – Paul Robinson

6. Engineering Council representative – Nancy Velegra

7. Webmaster –Reina Villanueva

8. Historian –David Paulson

9. Publicity Chair –Valerie Bastian

10. Outreach Chair –Angelica Gomez

11. Activity Chair(s) – Bianca Rodriguez & Reina Villanueva

12. Membership Chair – Fatima Rincon

13. Fundraising Chair(s) – Jose Perez & Sergio Zaragosa

14. Food Handler – Amber Miller

15. EWI Committee Chair(s) – Kathrina Barcarse & Paige Lewis

16. Corporate Relations Committee Chair(s)– Jose Perez & Sergio Zaragoza

17. Outreach Committee Chair – Angelica Gomez

18. Activities and Events Committee Chair(s) – Bianca Rodriguez & Reina Villanueva

2. Duties

1. The President shall be elected for a one year term. Oversee the activities of SWE. This shall include, but is not limited to:

• Responsible for relations with other societies, the college of engineering, and national and regional SWE

• Keeps in contact with our Professional Counselor, Advisor, and Regional Student Coordinator

• Writes EOY report for National SWE

• Presiding over officer and general membership meetings

• Providing an agenda accessible to all members for all officer meetings

• Re-chartering SWE as a Registered Student Organization within the Associated Students Incorporated, California State Polytechnic University, Pomona, at the beginning of each academic year

• Attending Club/Org Mandatory Workshop presented by the Office of Student Life.

• Maintaining good communication between all facets of the organization – including officers, members, potential members, faculty and staff of the university and the general public.

• Communicate with the webmaster to ensure that the website is regularly updated, and the information is correct.

• Make sure that the annual and financial reports are sent to SWE.

• Complete any other activities that are not delegated to other officers

  • Note: Ideally, the President must have been a SWE officer for at least one year

Supervise the chairs and make sure the following duties are being done promptly:

Webmaster:

The website should be up to date with information about SWE CPP and our events.

Outreach Director:

At least one outreach activity should be done per quarter. Each activity will fall under External and Internal Outreach. External Outreach will pertain to elementary/middle/high school events that support SWE’s goal to encourage engineering to young women. Internal Outreach will include Company tours and speakers at the General Meetings. In total, three possible Outreach events should be scheduled per quarter. The President will also assist with the Outreach Committee’s events.

Engineering Council Representative:

The President will ensure SWE attendance at all E-Council Meetings throughout the year. The President shall also make sure he or she is aware of upcoming SWE Events so as to advertize or ask assistance from other engineering clubs. Minutes from each meeting will be emailed to the President for submission to all officers as well as for general record keeping.

Fundraising:

The President will make sure that the Fundraising Chair(s) are aware of all opportunities for funding within the College of Engineering as well as within industry. Both will work towards providing company sponsorship to attend the SWE National and Regional Conferences. The President will also assist with programs and events organized for the Corporate Relations Committee such as Fundraisers and SWE & Me Mentorship Program.

2. Vice-President of Internal Affairs coordinates:

• Activity chair

• Food Handler

• Publicity Chair

• Historian Chair

• Membership chair

In absence of any of these, the VP has to take its place and post as acting chair. The VP makes sure we have - or are present at- socials, fundraisers and recruiting events throughout the year; including but not limited to:

• Broncofusion

• Engineering Club Welcome Fair

• Opening Reception

• Women’s Reception

• General Meetings

• Starbucks nights

• Drive In/Movie Nights

• Fundraising

• Networking Socials

Socials, fundraisers:

Can take place on or off campus. Make sure Chair provides necessary information about the event and it is announced and publicized at least a week before it occurs.

Membership Recruitment and Retention events:

Make sure they are enough volunteers at site and promotional items as well as SWE applications are available or handy. An example of these type of events is the Engineering Club Fair.

Note on big events:

For the big events the Internal VP and the VP will work together, as there is a lot to be done. Make sure you delegate jobs and ask for help when you needed from your fellow officers, or from other helping members. Big events include Broncofusion, Opening Reception and Women’s Reception.

Note on general meetings:

Internal VP and VP may alternate in running meetings. They can arrange the set-up of the meeting however they like. In absence of any of these, the VP has to take its place and post as acting chair. The internal VP is in charge of keeping an active record of all the events that SWE is involved, co-coordinating all big events and meetings with all the officers.

Supervise the chairs and make sure the following duties are being done promptly:

Publicity:

Posters must be up at least one week before the meeting in buildings 9 and 17. Posters and fliers must be posted up at least one week before any major event for SWE.

Newsletter:

• Done as many times as specified by Publicly Chair. Needs to be done at least twice for the entire year. One should be done quarterly to be submitted to the regional editors; the other one if for our members.

Historian:

Records of our events such as statistics and pictures should be submitted at most two weeks after an event has passed. This way you can keep a better record and it will be easier to do quarter and annual reports.

Food Handler:

Make sure they attend all events that involve the preparation of food. Also ensure food handlers license was obtained and make copy for SWE records.

Activity Chair(s):

Make sure they are keeping up with major SWE events posted throughout the year as well as offer/take assistance preparing for the event.

Membership:

Make sure all sign in sheets from every event and general meeting are turned in and logged. These may be used for any type of member point system. Also ensure that they provide an updated list of all SWE Members and contacts available for use. These lists will assist SWE Officers with coordinating volunteers for any SWE event.

Treasurer:

Ensure all disbursement forms are being taken care of as well as any financial aspect regarding the organization. Coordinate all financial actions, invoices, and budget requests with Treasurer.

Secretary:

Ensure minutes to general meetings are logged as well as any item specifically delegated to Secretary. This could include T-shirt & Polo order information as well as setup for Officer Fun Day. Also ensure secretary is checking the swe.calpolypomona@gmail.com account daily.

3. External Vice-president

Coordinates: Outreach Director and EWI Committee Chair*

In absence of any of these, the External VP has to take its place and post as acting chair. The External VP is in charge of anything that is done off campus- except socials and fundraisers.

• Maintain an up-to-date record of companies’ contact information.

• Organize the SWE groups that are to attend Regional and National Conferences- in conjunction with the President.

• Other duties as assigned

Supervise the chairs and make sure the following duties are being done promptly:

EWI Committee Chair- and Committee:

Follow the EWI process. Organize and Coordinate SWE Signature Event: Evening With Industry.

4. Secretary

Keep all records up to date, including but not limited to:

• Email

• Mail

• Mailing addresses- members, non-members, officers, mailing list.

• Other clerical duties

Email:

• Check daily- swe.calpolypomona@gmail.com

• If email addressed to an officer, forward to her/him.

• If email is SWE news, job posting, or other public notice, forward to members and officers.

• Forward email at your discretion, remember nobody wants spam.

• Send B-day cards (online) to members and officers. Get list from president for birthdates.

Mail/Correspondence- Paper:

• Check ECE dept mail at least once a week- Friday is a good day.

• If job posting, email members and officers with information- we usually receive this from Panasonic and other companies.

• Email person responsible for correspondence received, i.e. if mail is for EWI email Ext VP and EWI Committee.

• Arrange it so that people who receive the mail get it promptly; i.e. leave it at club room for them to pick up or any other arrangement.

Mailing Addresses:

• Add people to mailing list as needed.

• Remember to “sign” all emails as:

Name Last Name

Major

Secretary

SWE Collegiate Section

Cal Poly Pomona

Other Clerical Duties:

• Produce badges for events- Broncofusion, Opening Reception, etc.

• Keep record of sign in lists from events and meetings- coordinate with historian.

• Keep minutes at all scheduled meetings, submit these to the officers for review and ratification and submit to webmaster so they can be post on the SWE website and maintain an archive of meeting minutes.

5. Treasurer

• Record keeping of all budgets, funds and bank account(s). Such a record includes, but is not limited to, a quarterly accounting of all budget activity to be submitted to the officers by the second officer meeting of each quarter and to the newly elected officers at the end of Spring Quarter.

• Have a valid signature on the ASI business account(s), along with another SWE officer as a co-signer; in case the Treasurer is ever unavailable, and must open and record monthly and yearly statements.

• Maintain a record of all decisions and plans regarding management of funds and budget proposals.

• Ensure that all necessary budget reports to the university are made in a timely fashion.

• Work with the President to prepare the annual budget.

• Re-register SWE to have the ASI account open.

  • Fill out forms accordingly

• Manage SWE’s ASI business account.

• Obtain names, addresses, and reimbursement amounts. Process such reimbursements.

• Prepare checks and purchase orders in the name of SWE.

• Receive money/checks for SWE and deposit them in SWE ASI account.

  • Mail acknowledgments of receipt of funds, a thank you note, and a statement of value received for the donation/payment.

• Send membership forms/dues to SWE HQ in a timely fashion

6. Engineering Council Representative

• Representative shall attend every E-Council meeting to maintain communication between SWE and other engineering groups.

• Update the Executive Board via email of activities or needs of other engineering groups and upcoming voting issues.

• Vote at Engineer’s Council meetings in manner voted on by SWE’s Executive board.

• Submit financial proposals to E-Council on behalf of SWE.

• Coordinate SWE’s involvement in Engineer’s Week, Expo, and other E-Council events.

• Promote quarterly E-Council socials to SWE members and engineering community.

• Head of SWE’s E-Week committee.

• Let Secretary know when you are not available to attend Council meetings, Secretary should attend in your place.

7. Webmaster

• Maintains SWE website

• Updates the events to the website

• Reminds officers to send in information about their events (to be posted on the web)

• Manages and promotes use of SWE web page

• Adds SWE events to online calendar

• Makes sure all information and links are up to-date

• Enters SWE in the National SWE Best Website Award

• Maintains SWE Facebook & National SWE Blog

8. Historian Duties

• Take and maintain pictures at all SWE events

• Update SWE scrapbook if needed

• Help file, arrange, and archive all old pictures

• Assist the President in obtaining pictures to update the website regularly.

• Organize Resume CD for EWI, Company Sponsors, and general employment opportunities

• Organize and Maintain SWE Book Exchange. Keep an updated list of classes in which officers have materials for that can be used to advertize to members.

9. Publicity Chair

• Publicize all general meetings, socials, and special events for the proper (pre-determined) time period

• Facilitate posters, sidewalk chalking, and other alternate forms of publicity

Ways to Publicize:

Fliers/Quarter sheets/Chalking/White Boards:

Some of the best ways to attract student are through fliering, placing quarter sheets in classrooms, chalking, and writing on whiteboards.

• Fliers should be done 1-4 days before an event and should include College of Engineering buildings and the BSC bulletin boards.

• Quarter sheets can also be used along with or instead of fliering since they serve the same purpose as fliers, but are a lot more paper efficient. Just take a stack and put them in some of the large common areas (career center, BSC, etc).

• Advertising for an event by chalking or writing on the white/chalk boards in classrooms is great because it is easy for the students to notice. It can be done in the evening or early morning. Get volunteers to help you out!

Email/Web:

The simplest way to advertise our upcoming events is to email our members, and the other students in the College of Engineering.

For SWE events: Send an email to the Secretary, and Webmaster, including the date, time, location, and any other information about your event so that it can be put it in the emails and posted on the website in the SWE calendar

• For events open to all College of Engineering students:

• Send an email about your event including the date, time, location, and any other information to the Engineering Council Webmaster to post on their calendar.

10. Outreach Chair

Promote engineering as a positive force in the community by educating them about the numerous opportunities in engineering as a future career!

• Assist in overall coordination of Opening Reception/Women’s Reception

• Send letters/invitations to high schools students advertising Women’s Reception (Open House)

• Develop schedule and activities for program, includes inviting highschool student for Cal Poly Tours

• Coordinate visits to High Schools and Middle Schools to promote engineering and college to students.

• Assist in getting Company Speakers to attend our General Meetings

• Maintain Outreach Committee membership and delegation of tasks

11. Activity Chair(s)

Promote the social aspect of engineering. Create a relaxing environment for engineers to mingle and have fun.

• Coordination of socials such as:

• Starbucks Night, Broncofusion, Poster Party, Dinner with SWE, etc

• Help with general events coordination

• Assist Vice President of Internal Affairs with events and/or General Meetings

• Maintain Activities and Events Committee membership and delegation of tasks

12. Membership Chair

Recruit members and secure their active status in SWE.

• Work with the E-board to develop recruitment projects.

• Create and maintain a point system as to have a quantitative method of knowing how many and which members and officers are the most active.

• Provide quarterly and annual reports on point system, E-board will use these to award prizes to most active member and officer.

• Keeps notebook detailing all contacts and resources utilized in projects

• Fill out activity documentation sheets for all SWE Recruitment events and give them to the secretary.

• Attend all E-board meetings.

• Update all SWE Contact Sheets and Member data. Includes paid and unpaid member information as well as supply sign in sheet for meetings (with names of all people on updated SWE membership and contact list)

13. Food Handler

Obtain Food Handlers License for use at all SWE Events involving food. Attendance at all SWE General Meetings is mandatory, since food is always provided.

14. Fundraising Chair(s)

Raise money for SWE activities

• Work with the E-board to develop fundraising projects.

• Report the progress of the Fundraising Chairs to the E-board.

• Fill out activity documentation sheets for all SWE Fundraising events and give them to the secretary.

• Work with President to secure Company Sponsorships to fund National & Regional Conference attendance

• Construct Fundraising Proposal for use with SWE Fundraising Applications

• Maintain Corporate Relations Committee membership and delegation of tasks

• Communicate with Cal Poly Pomona Alumni for fundraising purposes

3. Eligibility

At the time of assuming office and during tenure in office, an elected officer must meet all of the eligibility requirements as stated by the University. He/she will sign a Statement of Eligibility form when assuming office, and thereafter will accept the responsibility of monitoring his/her own grades and unit load to meet these requirements each quarter he/she is in office.

6. ELECTIONS

   1. Nominations

The elections are made from the floor. A person can nominate themselves or can be nominated by any other person. The nominations take place typically one meeting before the actual election date or sometimes during that same day.

2. Time of Election

The time of the election will be one meeting before the end of Winter Quarter. This is done during this time so that the incoming officers are appropriately trained by outgoing officers in a quarter of transition (Spring) as well as to attend the Engineering Leadership Retreat generally held in mid-May.

3. Procedure

The nominees should leave the room. The elections are dependent on the number of people present at the election meeting. In small groups (10 or less) a show of hands would be sufficient, if the group is large (more than 10 people), a secret ballot will be necessary. The candidate with more than 50% of the votes will win the election; the outgoing president is responsible for counting the votes. In the case where no majority is found, candidates will be asked to provide a speech and then votes will be cast again.

4. Assumption of Office

Newly elected officers will take office the first day of Spring Quarter. The service period will be for one year, ending at the end of Winter Quarter of the following year.

5. Vacancies

In the case of a vacancy, the Vice president in charge of that position will be acting as the appropriate officer. SWE will continue to look for officers throughout the year, usually offering the open positions on every meeting until filled.

7. MEETINGS

   1. Regular Meetings

Meetings are to be held once every two weeks, during university hour (either Tuesday or Thursday, whatever day works better for that year’s executive board).

2. Special Meetings

A quorum must be present at all special meetings and only the business for which a special meeting is called may be transacted at the meeting. The President shall have the power to call special meetings in between regular meetings to conduct business whenever he or she thinks it is necessary. The members and officers will be notified via email and/or by notice on bulletin boards.

3. Judicial Meetings

This type of meetings shall be called according to the rules set down by Article IV, Section 4-b.

4. Qualification to Conduct Business

No business shall be conducted at any meeting, whether regular or special, without a quorum of members being present.

8. QUORUM

The quorum will constitute 20% of the society’s active members in good standing.

9. COMMITTEES

   1. Eligibility

At the time he/she assumes responsibility for a committee and during his/her tenure in office, a committee chairman must meet all the eligibility requirements as stated by the University.

2. Executive council

The affairs of this Student Section shall be managed, between meetings by the Executive Council consisting of the President, Vice-Presidents, Secretary and Treasurer who shall occupy the same offices as in this Student Section. The SWE Counselor shall be an ex-officer member of the Executive Council.

3. Creation of Committees

Committees shall be established by the Executive Council as required to carry out or further the work of this Student Section. Committee Chairmen and members shall be appointed by the

President.

1. EWI Committee

Follows the EWI process in securing space for event as well as organizing, executing, and advertizing Evening with Industry (EWI)

2. Corporate Relations Committee

Establish a long term relationship between Engineering Companies and their representatives with SWE officers and members. Support Fundraising, Publicity, Outreach, and EWI Committee by providing a database of corporate contacts. Gain recognition and monetary support of current SWE programs through company sponsorship.

3. Outreach Committee

Encourage students to choose, prepare for, and succeed in an engineering career. Inform young women of various engineering skills and encouraged the pursuit of engineering as a field of study. Provide opportunities for community service, leadership, and development of management skills. Support and promote Outreach Activities and Events within the College of Engineering.

4. Activities and Events Committee

Provide basis and member support of all SWE Activities & Events. Establish core of volunteers to participate in new programs and events. Encourage members to seek opportunities for club and leadership involvement. Provide opportunities for event coordination, leadership, and development of management skills. Gain knowledge and access to new members through networking with other engineering clubs.

10. DUES

    1. Student Section Finances

2. The annual dues, as established by the SWE National Organization, are payable in advance to the Society of Women Engineers prior to the termination of each school year for the fiscal year commencing the following July 1^st. In accordance with National By-Laws, a member failing to pay his/her dues by October 1^st is delinquent and is ineligible to vote, and a member failing to pay his/her dues by February 1^st of the fiscal year in which he is delinquent automatically forfeits his/her membership.

3. The budget of the estimated expenses of the Student Section for the next college year shall be prepared in March or April by the officers of the Student Section. It shall be the special order of business of one of the regular April meetings of the Student Section. It shall include all of the expenses of the dinners, luncheons, picnics, dances and other social activities, back debts prizes and awards, loans to electees, supplies, long-distance phone calls, stationery, postage, etc.

11. ADVISOR

    1. Eligibility

1. The Society of Women Engineers, Student Section, Cal Poly Pomona, shall have a sponsor (advisor) over 21 years of age who shall be a full-time member of the faculty, administration, staff of the California State Polytechnic University, Pomona. The sponsor may not be on leave of absence at any time during this term of appointment. Advisors shall not be employees of auxiliary organizations.
   This Student Section shall also have a SWE Counselor. The SWE Counselor should be a voting member of the Society whenever possible, but the Executive Committees can be petitioned to approve an Associate Member in the event that a voting member is not available and the qualifications of the Associate Member are acceptable. Any SWE Counselor approved must be a member in good standing of the Society.

2. Selection

After an advisor has been nominated by the organization and approved by his/her Department Head, final approval and actual appointment will be made by the Director of The Office of Student Life & Cultural Centers. If the advisor is the Department Head, then the immediate supervisor would also need to approve before final appointment is made by the Director of The Office of Student Life & Cultural Centers

1. Duties

1. The advisor’s responsibilities include attendance and participation in as many organizational meetings and activities as is practical, signing all forms related to the scheduling of activities and the disbursement of funds, and the other duties outlined in Office of Student Life & Cultural Center’s Advisor’s Guide.

2. The SWE Counselor is responsible to the SWE Executive Committee, through the Student Activities Committee, for this Student Section’s compliance with National By-laws and with the policies of the Society.

3. The SWE Counselor shall countersign the annual report and shall enclose with it a certified list of the expected membership of this Student Section for the coming school year, indicating the compliance with the minimum membership requirements for a Student Section, as specified in the National By-laws.

4. Replacement

The Student Section may petition the SWE Executive Committee through Student Activities Committee (c/o Headquarters) to replace the SWE Counselor. The petition must state why replacement is desirable and must be signed by at least two-thirds of the membership of this Student Section. The petition must be accompanied by a letter from the SWE Counselor-elect stating that he understands and accepts the responsibilities of his/her office if approved by the Executive Committee.

12. AMMENDMENT

    1. Means of amendment

These By-laws may be amended by a two-thirds vote of the membership of this Student Section, provided the amendment shall have been proposed at least one meeting prior to the time of voting. After acceptance by the membership, an amendment must be submitted to the By-laws Committee Chairman c/o SWE Headquarters, for review and submittal to the SWE Executive Committee. An amendment will become effective only after acceptance by the Executive committee.

2. Approval

All amendments to these By-Laws shall be filed with Office of Student Life & Cultural Centers, submitted with the Change of Amendment Form, indicating the date and method of adoption. Revisions shall be incorporated into a fully revised copy of the proposed By-Laws. Any amendment(s) which change(s) the purpose or intent of the organization or substantively modify the proposed By-Laws shall be submitted within 90 days for approval by the University before taking effect.

3. ASI By-Laws

This Charter shall not conflict with the By-laws of the Associated Students, Inc. or with the policies and regulations of the California State Polytechnic University, the state of California and any stipulation applying to all chartered organizations made by the ASI Senate or the university shall be considered to be immediately enforceable whether contained in these Charter Provisions or not.