The Collegiate Association of Table Top Gamers

CATTG Doc. 1-01-001
Version: 2.0, May 6th 2008

(See all documents)

The Collegiate Association of Table Top Gamers, originally a single university gaming club at Fort Hays University. This organization is a unity of university gaming clubs that was founded when a club at NC State wished to collaborate with gamers at Fort Hays and with other university gaming clubs. It was founded with the purpose of supporting college table top gaming clubs in any way possible, under the principles of Integrity, Respect, Growth, Fun, and Charity.

Table top gaming, as defined by the Collegiate Association of Table Top Gamers, is the playing of complex tactical and strategic simulations in a real, relatively non-electronic setting. Role-playing games, war-games, trading-card games, and board games are all possibilities. As an organization, we believe such games are more than simple entertainment; they encourage critical and creative thinking, as well as cooperation, competition, and friendly social interaction.

This organization is by no means directly or completely represented by any one of its chapter organizations. Each chapter organization is independently operated and this organization does not claim responsibility for their actions. This is our Constitution.

The Collegiate Association of Table Top Gamers stands to:

Section 1. Name:

This organization shall be named The Collegiate Association of Table Top Gamers, or CATTG.

Section 2. Intention:

The purpose of this organization shall be to encourage and facilitate the creation of table top gaming clubs and assist them in providing a fun and intelligent source of relaxation and socialization for students around the world. The organization shall grant charters, amend and maintain an official constitution, provide each chapter with the means to communicate, and provide chapters with a consolidated web presence.

Section 3. Values:
Our organization is value-based to help us reach our goals. The following is a short list of values we are committed to:

• Integrity: We maintain credibility by making certain our actions always match our words.
  
• Respect: We respect each member's and each chapter's right to be involved, to the greatest extent possible or desired, in making informed decisions about our organization and our future.
  
• Growth: We commit to extend our influence of table top gaming to others to create personal growth and learning and to facilitate the growth of our organization.
  
• Fun: We understand the real purpose behind gaming is to maintain an enjoyable experience for all parties involved.
  
• Charity: We are willing and open to share our resources with others, including those that need it the most.
  

Section 4. Participation:
Any club whose primary interests include table top gaming is allowed to become a chapter. Additionally, alum of current or previous chapters are invited to participate and are welcome to assist us. This organization will make efforts to include alum in it's dealings whenever and wherever possible.

Section 1: Board of Directors
The organization is run by a Board of Directors. Each chapter is asked to provide a representative (defaulted to the head of the chapter) who will sit on the Board as a director, contribute to discussions and events, and cast votes on issues. It is the prerogative of the head of each chapter if they wish to appoint someone else to the task.

Chapter Alums are invited to serve as the Director for their school's chapter. Since the power to elect a Director lies within the chapter, each chapter can decide whether an alum can accurately represent their chapter.

Section 2: Executive Director
One director, who has been on the board for at least one year, will be elected Executive Director. This is the representative figure head of the organization, and is elected for one year at a time. The Executive Director's vote does not count for more than any other. Responsibilities include, but are not limited to:

• Emceeing meetings and discussions
• Maintaining the web presence
• Maintaining communication with chapters and sponsors

Additionally, the Executive Director or any other directors may continue to be re-elected, even as alums. If an alum director is with a company that does business with CATTG and the Board of Directors finds that there is a conflict of interest, the alum director will be asked to step down. Should the Executive Director wish to defend himself, there can be a hearing. See Section 2-6: Removal From Office.

If there is a lack of leadership across the board, an Interim Executive Director may be appointed by the Board. Once someone else is ready to take office, the Interim Executive Director can transfer the position and responsibilities. Detailed resources for the Board of Directors and the Executive Director may be found in our organization's Procedures Manual (Doc. 1-02-002).

Section 3: Other Officers
Additional officers can be added as they are seen fit, and are generally necessary with the creation of programs or committees. These additional positions are available to any director, any other member of any chapter, or any chapter alum. These positions will not count as an additional vote in Board of Director meetings unless they are occupied by someone without another position, such as an alum. The following is a list of current additional officers:

• Philanthropy Director
• Scholarship Director
• Event Coordinator
  

Section 4: Board Quorum
Board Quorum consists of a 2/3rds vote, rounded up, of the participating directors. Quorum requires at least three directors. Should participation be relatively low, any director can request that the vote may be postponed.

Section 5: Nominations and Elections
Elections will be held at the beginning of each fall semester. Members are allowed to nominate themselves. Should only one person be nominated for a position, they will be defaulted to that position. Elections will be held in the most convenient way possible, being mindful of programs and applications the Internet can provide.

Section 6: Removal from Office
No director may be removed, as it is each chapter's right to have a representative. However, a member may be encouraged to step down and appoint a new representative. A member may voluntarily step down from any position at any time, however they are encouraged to find another member interested in taking their place before hand.

If a member is incapable of performing the designated duties of said office for an extended amount of time, the duties may be delegated to another member temporarily at the discretion of the board.

Additionally, should an Executive Director need to be removed from office, an emergency Board Meeting should be held to list accusations and defenses as a hearing. Removal requires a quorum vote.

Section 1: Charters
The right for a local organization to be a part of CATTG will henceforth be referenced to as a “charter”. Any college can create a chapter by contacting CATTG. To be chartered, the chapter organization must be a registered organization with their university’s student organization office, and must have a constitution. Each chapter must submit a 2-03-001: Chapter Registration Form once a year.

Section 2: Constitutions
The Executive Director will approve each chapter’s application and submitted constitution. Members may make suggestions. Once approved, CATTG may welcome them as a newly established chapter. To review the constitution suggestions, please see the following document: 2-01-003: Constitution Guide.

Section 3: Expectations

• Each chapter is expected to delegate a representative that will sit on the Board of Directors and contribute to the organization.
• Each chapter is expected to abide by the laws and values of the constitution it submitted when it was approved as a chapter.
• Each chapter is expected to conduct itself in a manner as to not embarrass themselves, their university, or their fellow chapters in any way shape or form.

The Collegiate Association of Table Top Gamers reserves the right to remove a chapter’s charter for any reason, provided the removal is brought to a vote presided by Board Quorum.

The Executive Director will provide a way of communicating that is relatively convenient (forums, chats, etc.) for handling affairs, and use it consistently.

A detailed and organized Document System will be created and kept up with by the Board of Directors. This Document System is detailed in the Organizational Manual (Doc. 1-02-001, not a public document).

There are currently no dues, subscriptions, or other money collections of any kind, nor a need for them. If such a case should arise that funds are needed for this organization's operations, they will be voted and decided on by the Board of Directors and require Board Quorum. In that event, a summary of procedures will be documented here by an amendment; these procedures will be detailed in our organization's Procedures Manual (Doc. 1-02-002, not a public document).

Funds for trips, conventions, and other meet-ups will be managed on a per-event basis. Procedures for this are detailed in the Procedures Manual.

Section 1: Philanthropy Program
In accordance with our values of growth and charity, this organization will set up a program to help table top gaming clubs contribute to the gaming community through philanthropic efforts. Philanthropy is not mandatory, but this program will attempt to promote these activities and improve participation by making efforts easier, providing incentives, and giving support. For more information regarding our philanthropy program, please see 3-01-001: Philanthropy Program.

Section 2: Sponsor Program
In support of the Philanthropy Program and the Scholarship Program, the Sponsor Program will be established in order to provide the incentives for chapters to be active in philanthropic activities. Good communication will be practiced with previous sponsors and interested parties, and new sponsors will be continuously sought after. For more information regarding our Sponsor Program, please see 3-01-002: Sponsor Program.

Section 3: Scholarship Program
In recognition of excellent efforts of student members at our chapters, this organization will establish a Scholarship Program to provide students with connections to companies who would like to sponsor a Scholarship. For more information regarding or Scholarship Program, please see 3-01-003: Scholarship Program.

Section 4: Events Committee
An event coordinator will be delegated to coordinate multiple-chapter events such as conventions and other meet-ups.

Section 5: Other Programs
Other programs may be established as seen fit. They may be created and delegated by the Board of Directors, or they may be brought to the Board of Directors by a volunteering member of any chapter. A research committee is recommended before any idea becomes an official program.

Amendments to this document shall be voted upon and require Board Quorum.

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