Online social networking is commonly viewed as an activity through which individuals use websites that allow them to make their social networks visible to others. Likewise, individuals can view and connect with the social networks of other people. Content can be restricted to be readily viewed by select people, or can be made completely public. Users typically communicate with and view content from people that they already have ties with.
Several personal and data security concerns surround the use of social network sites. Social networks continue to grow in popularity and are infiltrating more segments of our society; and even though most purposes are beneficial, unintentional results from their use can be devastating.
Within the parameters of its policies, procedures and processes, Central Piedmont Community College encourages its faculty, staff, and students to dutifully and responsibly explore the use of new ways to collaborate, teach, and learn. During this exploration, the use of good judgment and character is highly recommended. The following guidelines are not intended to address every situation you may encounter while participating in social networking, but rather they provide a basic framework for your involvement. Even though the guidelines are separated into CPCC and Personal Guidelines, please remember that due to the nature of social networking, there can be interconnections between the two.
Employees shall conduct themselves in a way that will not be harmful to the College’s image or that of another individual or group.
How are we defining harm / harmful. How does intent play into this? -Rob Craig Use positive terminology here. Mark SivyEmployees shall review and abide by policies, standards, and laws concerning discrimination (CPCC Policy 4.60), harassment (CPCC Policy 4.60), intellectual property (CPCC Policy 6.09), copyright (CPCC Policy 6.10), libel, defamation, fraud, and invasion of privacy.
Employees will only represent the College, and use the College name and logo when authorized by the Community Relations and Marketing Services Department, and in the manner stated by that department.
If you are aware of any misrepresentation of the College or employee, or possible unofficial or internal-only information, inform the Community Relations and Marketing Services Department.
Employees who are users of non-CPCC sites shall not use their CPCC login username and password for access to these sites.
Employees shall not share their or use another person’s username and password, access codes, or network identities (including email addresses).
Employees shall not post information identified as confidential by FERPA, HIPAA, or College Policy.
I would like a page with examples cross-linked here. -Adam Brooks 4/6/09 2:24 PMSocial networks and other Internet content should not be searched as part of the recruitment process since personal details (e.g., age, religion, sexual orientation, and beliefs) may be displayed.
College information disseminated by designated College officials via a social networking site shall be considered official communication. Social networks shall not be a required means of communication.
All individuals pictured on a social networking site shall have signed photo release forms on file. Pictures should have no identifying information about the individuals pictured.
Social networking sites will be reviewed at least once during each workday
depends on whether static or utilized as a communciations-driven resources -Adam Brooks 4/6/09 2:35 PMand updated on at least a monthly basis. Questions or other requests by site visitors shall be responded to within two business days. Sites that are not regularly utilized or maintained shall be removed.
Site settings shall be established so that the site administrators
define who this is. is this the best term? -Adam Brooks 4/6/09 2:36 PMmust approve all comments and content prior to being posted.
Many social networking sites allow you to “tag” pictures. This identifies the person in a picture and connects that picture to their social networking site. This includes pictures posted by other people. Periodically review photos “tagged” to your professional site for their appropriateness.
GOOD -Adam Brooks 4/6/09 2:47 PMSocial networking sites may default to the most public format available. Use the privacy settings to restrict access to your social networking sites to a level that is appropriate for that site.
GOOD -Adam Brooks 4/6/09 2:49 PM
Keep private your confidential information such as your full name, social security number, address, phone number, or bank and credit card account numbers.
Be cautious about posting information that could be used to identify you or locate you offline. This could lead to being stalked, having your identity stolen, or your computer being hacked.
Use discretion and reservation when posting any personal information on the World Wide Web, as you cannot ensure who does and does not have access to your information. A rule of thumb is to only post information that you would feel comfortable having anyone and everyone read or know.
Information and comments you post online may continue to stay on the World Wide Web even after you erase or delete that information or your account. Anything you put online is completely out of your control the moment it is placed there.
Remember potential employers, colleges, and other organizations may perform online searches while they are making decisions which can impact your future.
Think about how you want to present yourself not only now, but well into the future. We have complex personalities, and what is presented in a social network is only a slice of who we are which can lead to misinterpretation of character or intent.
Review the policies and disclaimers of all social networking sites that you may join, they each have their own unique standards.
Consider restricting access to your page(s) and site(s) to a select group of people.
Social networking web sites are very popular and their use and reach will likely expand. While these sites can increase your exposure both personally and as an employee of CPCC to potential new friends, contacts, students, etc., they also can increase the College’s and your exposure to people who have less-than-friendly or non-professional intentions. Additionally, posted content may negatively impact the image of you, your colleagues, and Central Piedmont Community College. Proactive consideration and actions may go a long way in preventing issues, confrontations, and even possible dismissal or litigation.