C. Secretary-Treasurer1. Keep a correct record of the proceedings of the
Association;
2. Conduct and keep a correct record of the correspondence
of the Association;
3. Have charge of the official seal, books, papers and
documents of the Association and affix the seal of
the Association to official documents;
4. Prepare for publication in The National Rural Letter
Carrier a correct copy of the entire proceedings of
the National Convention or special meeting of the
Association within two months of the close of said
meeting. The report shall include a statement of the
financial condition and membership of the
Association;
5. Receive monies due and make timely deposits into
the Association’s Treasury;
6. Cause to be written verified orders for payments
drawn on the Treasury and issue checks in payment
of properly itemized invoices, statements, authorized
NRLCA Constitution 2007-2008:6743V 9/25/07 3:52 PM Page 14
payroll payments and other obligations of the
Association as directed by the National Board;
7. Invest Association funds, in excess of those needed
for current operation, in U.S. Government Securities
or federally insured financial institutions as directed
by the National Board;
8. Keep in force a blanket bond covering the National
Officers, National Office employees and state association
officers in an amount determined by the
National Board;
9. Keep a true and correct account of financial transactions.
The Association’s books and records shall be
audited at the end of each fiscal year by a certified
public accountant selected by the President. The
report of the certified public accountant shall be submitted
to the National Convention;
10. Prepare a quarterly financial report providing
both the statement of activities and statement of
financial position for the Association. This report
shall be published in The National Rural Letter
Carrier;
11. Meet with the Finance Committee and provide a
detailed overview of the total revenues, expenditures
and financial position of the Association;
12. Submit a financial report to the Finance Committee
at the National Convention that details the period
July 1 to the opening of Convention;
13. Employ such office help as may be necessary to
properly discharge the duties of the office, subject
to the approval of the National Board;
14. Perform other duties as prescribed by the President.
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