ENGL 230: Writing for Business & Technology
Memo Assignment
Course Outcomes
Analyze situations, audiences, and desired goals to determine the written format appropriate to the purpose of the message.
Produce clear and concise computer-generated letters, memos, reports, and proposals.
Create written communications that promote positive interpersonal, intercultural, organizational, and/or international relations.
This assignment is worth 10% of your final grade, and it is due on Tuesday, June 19th.
Choose one of the following exercises from the book. You must choose a different one than the one you chose for the E-mail Assignment:
Ex. 8.26 on p. 248 Confirmation Memo
Ex. 8.27 on p. 249 Confirmation Memo
Ex. 8.28 on p. 249 Confirmation Memo
You will submit your response as a memo. All formatting and style conventions must be followed. See p. 226 in the book (Figure 8.3) for memo formatting tips.
Try to keep the following in mind:
Choose an appropriate subject line that summarizes the central idea
Use the direct pattern
Keep your sentences concise, but include all the necessary information.
The opening should restate the central idea
Use graphic highlighting to emphasize important points
Put action information with deadline and method in the closing
Proofread! Proofread! Proofread!
See the grading rubric on the back for more information, and please ask if you have any questions.
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A 9 – 10 pts |
B 8 – 8.9 pts |
C 7 – 7.9 pts |
F 6-6.9 pts |
Total |
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Content is concise, and all necessary information is included. |
Content is somewhat concise and most of the necessary information is included. |
Content is not concise OR much of the necessary information is missing. |
Content is not concise AND much of the necessary information is missing. |
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To, From, Date, and Subject line fields are all filled in appropriately |
To, From, Date, and Subject line fields are all filled in |
To, From, Date, and Subject line fields are all filled in (2 out of 4) |
To, From, Date, and Subject line fields are not filled in |
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Subject line summarizes central idea and is concise |
Subject line summarizes central idea |
Subject line nearly summarizes central idea |
Subject line does not summarize central idea |
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Opening is direct and clear |
Opening is direct |
Opening is partially direct |
Opening is not direct |
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Purpose is clearly restated in opening |
Purpose is restated in opening |
Purpose is present in opening |
Purpose is not present in opening |
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Body provides all required information and background in a clear, concise manner |
Body provides all information and background |
Body provides some information and background |
Body does not provide enough information and background |
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Graphic highlighting techniques are used appropriately for easy comprehension |
Graphic highlighting techniques are used |
Graphic highlighting techniques are used, but not appropriately |
Graphic highlighting techniques are not used |
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Closing is appropriate, with action information including deadline and method |
Closing is appropriate with some action information |
Closing is appropriate |
Closing is not appropriate |
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No major formatting errors |
Few (1-2) major formatting errors |
Major formatting errors that distract from message |
Many major formatting errors, making message unclear or incomprehensible |
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No major spelling or grammatical errors |
Few (1-2) major spelling or grammatical errors |
Major spelling or grammatical errors that distract from message |
Many major spelling or grammatical errors, making message unclear or incomprehensible |
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Total |
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