The Davis Bike Collective Handbook

Fall 2009
Revision 1.0

I. Introduction

1. Booklet introduction and About Us

This booklet is a resource for all things about the Davis Bike Collective in Davis, California. Whether you are a visitor, part of our congregation or a regular volunteer you should be able to find the answers to most of your questions.

The Davis Bicycle Collective is a volunteer-run nonprofit community bicycle organization. We provide a public do-it-yourself (DIY) shop known as Bike Forth, where folks share tools, skills, and knowledge about bike maintenance and repair. We accept donations of used bicycles and parts from the community and, in turn, make used parts available for anyone else to build or repair a bicycle. We ask all patrons to contribute financially to the cooperative shop, but we don't turn anyone away for lack of funds. Our aim is to empower confident and committed cyclists through education and community building, and to encourage more cyclists by making bikes and bike maintenance, fun, safe and accessible for everyone.

Between 2004 and 2009 we operated as the Davis Bike Church from the Domes on the UC Davis campus. There we taught thousands of Davisites the way of the spoken wheel and pedal wrench in a quest for for community liberation, love, peace, and sustainability through appropriate technology and self-empowered transportation (ie bicycles). Today, we are now organized as a 501(c)(3) nonprofit thanks to the fiscal sponsorship of the Solar Community Housing Association and venture onward with our mission at Bike Forth.

2. Purpose

The purpose of the Davis Bike Collective is to give the community a low-cost resource that provides the knowledge and tools necessary to maintain and repair their various forms of human-powered transportation. The Davis Bike Collective seeks to be a place where people of any age, sex, color, race, sexual orientation, or nationality feel comfortable to learn about and work on bikes.

The Davis Bike Collective is made up of a group of volunteers from the Davis Community where we strive to serve all people from the Davis and surrounding communities who desire our services. Central to our mission is to increase bicycle mode share, decrease waste, empower people in their transportation choices and self sufficiency, and cultivate community and bicycle culture. We believe that everyone should have easy access to cheap, reliable transportation and riding a bicycle is the best choice because it is good for both human and environmental health, is safe, decreases pollution and global warming, and is the most inexpensive of transportation alternatives.

To achieve our purpose we created the shop space Bike Forth where we have used bikes, parts, and accessories available for a donation along with tools and advice on how to fix your bicycle so you can get back to bicycling. The Bike Forth space also serves as a space for cycling related educational activities.

Other important aspects of the Davis Bike Collective:

People can help each other, share skills, and empower each other in fixing and repairing their own bicycles.
Resource use and reuse is emphasized and practiced.
Tools are shared and learned to be used correctly.
Bicycle repair is taught, not done as a service.
Sustainable bicycle/human powered culture is cultivated.
Waste is given another chance at reuse.
Getting as many people riding their bikes as often as possible is paramount.
The idea where the disconnection from knowledge is smashed.
A place where one can shout "Boom Shakalaka Gaia".
A place where community can be built through the communication of knowledge and the practice of sustainable/recycled transportation.

3. History

The Davis Bike Collective comes from the community of people who created the Davis Bike Church which was modeled after the Santa Cruz Bike Church. The SC Bike Church was named because of its first beginnings on Church Street in Santa Cruz in the mid-90s. The Davis Bike Church was started in 2004 in response to the lack of accessible bicycle repair resources. It formed around the bicycle graveyard at the Domes where tools and parts were collected and public shifts were held to allow congregants to repair and maintain their bicycles. Since then the Davis Bike Church, now the Davis Bike Collective has become more organized with 15+ active ministers and 200+ regular patrons. The Davis Bike Collective is currently an informal non-profit organization but is seeking official status in the coming years.

2004: Ted Buehler and Chris Congleton, along with a handful of dedicated volunteers, envisioned the Davis Bike Church and began searching for like-minded individuals.

2005: First official meeting was in January 2005. They purchased the first tools, set up the space at the domes and started having open sessions. Five shifts per week were held for a while. A membership style payment was introduced. The self service station was built. Bikes were repaired and sold by the ministers during down time.

2006: Church grew with some new organization and regular shifts. Bike church business cards were introduced. New tools were ordered with the help of the Santa Cruz Bike Church. The church received a shed and began using it for tool storage. The first Burning Bike Festival was held after the May critical mass.

2007: The Bikebrary was started in January. A new larger dome was raised after Burning Man. The East Davis Bicycle Spiritual Center was opened on Duke Drive. The Mobile Ministry Unit was constructed. Tools were purchased with the help of Sunshine Bicycles in Fairfax. The first Ganesh T-shirts were printed.

2008: The Great Pedal Forward was enacted. First annual fundraiser was held at the Delta of Venus pulling in $1000+. Second round of T-shirts were printed along with buttons and stickers. A SPAC group formed. The dome floor was constructed. Then Student Housing told us we had to leave... dun, dun, dun....

2009: The Great Exodus began. After continuing covert operations of bike fixery and attempting to negotiate to remain on campus, we fled the land of bureaucracy and opened up a new location at 4th and L: Bike Forth!

4. Contact Information

A. Location

The Davis Bike Collective location is called Bike Forth, located at 1221 1/2 4th Street, at the corner of 4th and L.

B. Email

Our email address is bikeministry@gmail.com.

C. Website

Our website address is www.davisbikecollective.org

5. Structure/Roles

Borg: aka the Board of Directors. Borg members are assimilated by vote from the ministry and are legally responsible for all things DBC.
Minister: A core volunteer at the church. Ministers are officially ordained and take on a title after fufilling all of the requirements. They are the only people who can open the site and have full access, and must continue to volunteer in order to maintain these rights.
Acolyte: A minister in training.
Volunteer: Someone who helps out, but doesn't necessarily want to be a minister.
Congregation/Parishioners: The users of the Davis Bike Collective
Bike Forth: Our physical location at 4th and L.
Davis Bike Collective: The organization that promotes bikes rock-ery.
Logbook: Where the records are recorded.

6. How to get involved

There are many ways to get to be involved with the church: from simply visiting to get bike repair help to being a minster and volunteering your time and expertise. All of the following will be announced via the website and the email listserv. The listserv can be joined at http://groups.google.com/group/bike-forth-volunteers. People can also contact the volunteer coordinator, listed on the website.

A. Open hours

Come to open hours to repair your bicycle, volunteer your time for work trade, teach bicycle repair, help organize the space or learn how to become a minister. The open hours are always posted on the main page of our website and updated regularly.

B. Meetings

Come to our regular meetings to participate in planning and decision-making. These twice a month affairs are geared toward the general running of the DBC. We also hold special large "re-volution" meetings quarterly as a way to engage the support of the larger community.

C. Work parties

Volunteer at the quarterly work parties. We work as a big group to clean and organize the church or do special projects. There is typically food, drink, music and fun.

D. Workshops

Teach or attend a workshop about something bicycle related, from tune-up to fixie conversion to traffic safety.

E. Outreach

Help us with our many outreach activities such as school and public visits with the mobile ministry unit (MMU), hosting or participating in the Velolution radio show, etc.

F. Party Fundraisers

Help organize a party fundraiser by offering to play music, hosting an event, or helping to organize and publicize tone of our awesome events such as Burning Bike, dance parties at Delta of Venus, music events at Bike Forth or other fun stuff.

II. Operational Procedures

1. Shift Procedure

A. Opening duties

Try to show up early (10~15min)
Unlock the door, and remove special lock/bar from the roll up door.
Get the wallet from the cash box.
Count the upper and lower contents of the cash box and wallet.
Record those amounts in the log book in the cash box.
Place the congregation logbook at the entrance (near roll-up door) and make headers for a new day.
Make sure nothing has been stolen or broken. Record anything unusual in the logbook.
Put donated bikes into back room for tagging. Record donations in log book.
Clear hazards from walkways and working areas, and tidy the shop if necessary.
Move sandwich sign to the corner (4th & Lst over the storm drain), roll MMU into courtyard area.

B. Running a shift

Greet each person that arrives at the Church.
Ask if they've been to the church before. If not explain donations, bike sales policy, parts bins, project pile, bikebrary, tools, trash and cleanup policy.
Ask if they need specific help with a problem and get them started on the path to fixing it.
Have them sign in when they arrive and sign out when they leave.
The minister is around to help the patrons of the Church. They are your primary responsibility. If they need help drop what you are doing and help them (typically the minister on duty should not be working on a personal project while running a shift.)
Give equal amounts and quality of your time to everyone at the church.
Check in regularly with each patron to make sure they are doing OK.
Make sure everyone is using the tools correctly and safely.
Teach before doing: Don't fix things for people if possible. In general a minister shouldn't touch the tools, the person should do as much work as possible.If needed show them how to do a task and then let them do it again.

C. Closing duties

Clean up time starts 15 minutes before closing time. All people must clean up at this time, give a verbal warning that the shop is closing and it is time to start cleaning up!
All tools need to be put in their proper place. Check around for loose tools and return them to their appropriate place.
Floors should be swept. No parts or metal pieces should be on the floor or ground.
Miscellaneous parts must be in their proper bin. All tables must be cleared.
All bicycles need to be returned to the storage racks, project pile, or back room. They must be organized and not be a safety hazard. Project pile bikes must be tagged.
Trash and recycling should be put in appropriate containers.
Empty the trash and recycling bins.
Make sure everyone makes a donation for the day and signs out.
Write any missing tools, bikes, parts, etc in the minister log book.
Count the money in the money box. Leaving $30 in small change ($1s and $5s) in the wallet. Put the remainder in the bottom of cash box with a note of amount and date for bank deposit later. Note amounts in wallet and bottom of cash box in the cash box log.
Move in the sandwich sign and MMU, close the roll-up door making sure to secure with the golden fork, Turn of computer, lights, and fans, shut and lock the deadbolt and door.

2. Safety

A emergency response guide is posted in the shop near the minister administration desk.

A. Fire extinguishers

There are two fire extinguishers at Bike Forth; one in the main shop are and one in the back room. These need to be checked twice a year for proper fill and pressure.

B. First aid

A first aid kit is located in the bathroom by the door. The kit needs to be checked and refilled on a quarterly basis. Don't hesitate to call emergency services if needed.

C. Emergency numbers

As we don't have a telephone use a cell or neighbor's phone in emergency situations. To report an emergency, call 911. From a cell phone, call (530)758-3600 which is the Davis Police Department. The fire emergency numbers are exactly the same.

Davis Police Dept non-emergency number: (530)747-5400
Davis Fire Department business number: (530) 752-1234

D. Landlord contact

Our landlord contact, if needed, is Bob Duer, (530-304-9436) bobrsd@aol.com. Please limit calls to items related to group discussion or if it immediately effects the property, e.g. roof leaks or property damage.

3. Material flow procedures

A. Zero waste

The Davis Bike Collective aspires to operate under zero waste principles. Diverting waste from the landfill is one of our primary missions. We always try to reuse first, recycle second, and transport to the landfill last. Furthermore, our shop seeks to minimize our environmental impact from the use of fossil fuel powered vehicles in the transportation of materials. Thus the use of human power to transport our materials is important.

B. Donated bicycles and parts

Parishioners are encouraged to make donations during open hours, but can leave bicycles and parts in the donation area near the roll up door. Donations made after hours cannot count for work trade. Parishioners donating during open hours can receive a voucher for work trade. Please keep the donation area as neat as possible. Ministers and volunteers must move the donations inside the church sometime during the shift. Parts must be sorted and bicycles stored in designated areas.

C. Part sorting

Parts have to be constantly sorted. Parishioners and minsters are encouraged to put all parts back in their proper location at the end of each shift but parts will inevitably be left over. Miscellaneous parts are stored in a bin and volunteers can sort them for work trade or fun.

D. Reuse, Recycling, and Disposal

Recycling is the second to last resort for dealing with excess material. Davis recycling information can be found at the DWR website (http://www.davisrecycling.org).

a. Plastics, glass bottles and cans

There are two bins for plastics, glass, cans, etc.

Bin #1 pick-up Recyclables: Beverage and food containers with a #1 or #2, glass bottles, and aluminum cans should be deposited here. This bin should be emptied into the containers only recycle bin after each shift.
Bin #2 drop-off Recyclables: Plastics labeled with #3, #5, #6, #7 and #1/#2 non-food containers should be deposited here. They can be turned into DWR on 2nd Street if not able to be reused.

b. Scrap Metal

There is one metal bin. Scrap steel, brass, copper, and aluminum should be deposited here. Bike frames, bike parts, and other odd scrap metals can be included. This can be dropped off at DWR on 2nd Street if not able to be reused..

c. Paper/Cardboard

There is one bin for paper. This should be emptied into the paper recycle bin after each shift.

d. Toxic/petro

Oils, paints and other toxic chemicals must be disposed of properly. The Yolo County landfill accepts these items each year at the Household Hazardous Waste Drop off days. This is also a good time to get free paint and other useful things for the church.

e. Compost

f. Batteries

There is one bin for batteries and these can be disposed of at Davis Waste Removal or at the Yolo County dump during the monthly hazardous material drop-off day.

g. Tubes and Tires

Tubes should be saved and stored in the tubes bin. Tubes that cannot be repaired can be used for straps, tiedowns, bicycle games, etc. Unusable tires may have to go to the landfill.

h. Non-recyclables

Trash that cannot be reused or recycled is collected in the orange trash can at Bike Forth. This should be emptied into the dumpster after each shift.

i. Other

Consult Davis Waster Removal, Yolo County Landfill, and possibly UC Davis Facilities or R4 about any other materials.

4. Tool Policies

A. Tool care

The Davis Bike Collective's tools are one of its most valuable resources and it is up to the parishioners and ministers to take care of them. Quality tools are not cheap; however, if used properly they will last for a long time, even in a communal workshop. It is very important to use the correct tool for the job. If you are not familiar with the use of a tool or which tool is needed, consult a minister before you begin working. If the minister doesn't know, consult the bicycle repair manuals at the church.

Parishioners are only allowed to use hand tools. They are not permitted to use any power tools. Only ministers that have been trained in the use of power tools are allowed to use them. Furthermore, some of the more expensive bicycle tools; such as bottom bracket taps, alignment gauges et cetera; can only be used with a trained Minister present.

B. Storage

Ministers cannot store personal property on site except for one project in the project room. Parishioners can also only store one project at a time.

b. Project Storage Room

Do not store personal and/or useless items in the back room unless they are for a single on-going project. Storage is at a premium and these items take up space that can be used for more parts tools and other items vital to our operations.

5. Projects

A. What is it?

A project is a bicycle, tricycle, or any cycle that is typically being fully restored. We have many available bicycles that are available for restoration. Some need a little work and others need to be built up from scratch. All parishioners are allowed to have a single project and store it at the Bike Forth (if space permits) during the course of the restoration.

B. How does it work?

A minister can help you chose a bicycle from our stock of used bicycles to repair. Inform the minister how much time you want to put into it and what you would like to use the bicycle for. They will help pick a bicycle that is right for you. You can begin working on the project immediately and can store it at the Bike Forth. Each parishioner is only allowed to work on and store one project at a time. The projects are kept in the project storage room in the back room after each shift. The parishioner must attach a tag to the project with their name, project number, the date, and their contact information. A corresponding project page must be added to the project log binder, in which the date and progress must be updated each time the project is worked on. Owners of Projects that have a date three weeks old or older will be contacted and then moved to the graveyard if not claimed immediately. A corresponding bin (labeled with project number, name, and contact) with all parts to the project can be kept in the higher shelves such that they are not lost. The ministers try their best to keep people from stealing parts from the project storage room, but the safest way may be to take parts home with you and bring them back when working on the project. A donation can be made on an as worked on basis or when the project is finished and checked over by a minister.

a. Project Storage Room

Congregation and ministers can leave bicycles/parts in the project storage room.
Only one project per person is permitted.
The project and optional parts bin must be tagged with a name, project number, and contact information (phone number or email address). These tags are available from a minister. Also a page must be made and filed in the project log binder, which details dates of work and progress.
The project log must be updated each time the project is worked on.
Owners of projects that have been left for over three weeks will be contacted about the up coming return of their delinquent project to the free pile if it is not picked up or worked on immediately.
If a delinquent project is not claimed (picked up or worked on) within a week of a warning call/email it is moved to the free pile.
No one should remove parts from project bikes. Respect other people's property.

7. Donations

The Davis Bike Collective would like to provide everything for free, but unfortunately the supplies would quickly dry up without any sort of income. Ministers must ask for reasonable donations from the patrons of the Davis Bike Collective. The Davis Bike Collective accepts cash donations, bicycles, bicycle parts, tools, and labor. Everyone is expected to donate for the services of the Davis Bike Collective, but no one shall be turned away due to lack of funds. Technically, this is a donation for the tool and knowledge share. We also have to recoup the cost of purchased parts.

A. Sales Policy

The Davis Bike Collective does not sell bicycles, new or used. Parishioners are expected to repair any bicycle they obtain at the church using the Collective's resources. The Davis Bike Collective does not sell parts, tools, etc. We accept donations and work trade for parts and bicycles.

B. Money Donations

The suggested donation is $5 per hour + cost of parts. The parts and bicycles go for about 1/4 retail price. Remember that this is much cheaper than bicycles shops and you get a lot more than at bike shops. Donations should be kept on person in donation wallet or in locked cash box during shift, all donations should be counted and recorded in cash box log and locked in cash box after each shift. The treasure collects the donations once a week and deposits into the bank account.

Suggested Donations for Used Items
Baskets	$5
Bells	$2-$5
Bicycles	$25 to $100
Bottom Brackets	$5-$15
Brakes	$5-$10
Cassettes	$5-$30
Cables	$2 each
Cable Housing	$1/foot
Chain Rings	$5-$15
Cranks	$5-$15
Derailers	$5-$30
Fenders	$5-$15
Forks	$4-$20
Handlebars	$5-$15
Headsets	$5-$20
Lights	$3-$6
Patches	$0.50 per patch
Pedals	$5-$25
Racks	$4-$6
Seats	$3-$6
Spokes (replacement only)	$0.50 each
Tires	$2 to $5
Trailers	$50-$100
Tubes	$1-$2
Wheels	$6-$40
Wheelsets	$10-$80

C. Donate time (work trade)

1 hour of volunteer time equals 2 hours of service at the shop (excluding parts). This can be during work parties, open hours, outreach events, etc. The minister present can issue work trade vouchers and must record this in the logbook.

D. Donate parts, bicycles, tools, materials, etc

The estimated retail cost divided by 50 equals the amount of time in hours of free service. Example: Willis donates two Magnas to the shop. Each cost $50 new at Walmart. So Willis gets to use the church's services for 2 hours.

E. Log donations

All donations for work trade must be logged in the volunteer log. Entry must include any current information and updated until complete:

Parishioner's name: doesn't have to be a full name or real, but parishioners are encouraged to use the same name each time they visit the church.
Amount of donation: record what was donated
Service: record of what was done and what parts were taken.
Date: day, month and year of donation
Hours: When the parishioner arrived and left note of traded hours.
Email: The parishioner may include their email if they want to be added to the congregation list serve.

F. Deposit the money

At the end of the shift the minister tallies up the total monetary donations of the day and records it in the cash box log book. The money is counted and any discrepancies with the actual amount collected are also recorded. $30 in small change ($1s and $5s) is left in the shift wallet and the rest is deposited into the treasurers deposit box for weekly pickup. All ministers have access to the donation cash box. The treasurer deposit box is separate and more secure. The treasurer is the only person with access to this box.

8. Quarterly and yearly tasks

A. Work party

Work parties are held at the beginning of each quarter and at other times under special circumstances. We use the work parties to focus on completing various projects such as organizing, special cleaning, construction, etc. With that in mind, we do not offer assistance or bicycle repair time during work parties. A minister(s) hosts the party by scheduling, announcing and preparing a list of tasks that need to be done. Each minister is required to host or help host one work party per year. Food, drinks, and music may be provided with minister consensus. This depends on the church's finances. This is a great time for parishioners to build up work trade credit.

B. Old parts and frame culling

We collect so many bicycle and parts that we can't always keep them all in our storage facilities. We hate to have to get rid of any bicycle, but it has to happen due to space constraints. Twice a year the frames and parts should be sorted and any items that have been at the church for a long time should be recycled.

C. Cleaning

One big task that must happen at each work party is general cleaning. The shop should get a good going over and all trash, junk and disorganization must be cleaned up.

D. Safety check

The first aid kits, fire extinguishers, and emergency response guides are checked each quarter and refilled/replaced as needed.

9. Workshops

Workshops on various topics can be taught by collective volunteers. They can be coordinated with the Experimental College for advertisement.

A. Women Trans Femme (WTF)
This is a time at the church for parishioners that would like to work in a less male-dominated environment and learn to solve bicycle problems together. Women and transgendered parishioners are the typical participants but the workshop is open to all. The workshop is structured with a topic and covers different systems of the bicycle followed by hands-on repair and discussion of the system.

III. Organizational Structure and Duties

1. Responsibility Definitions

A. Minister Duties

Ministers are the face and the hands of the Davis Bike Collective. The ministers must uphold the values of the Church and the UCD principles of community. They should promote the do-it-yourself (DIY) culture and spend most of their time teaching rather doing. A minister should only get their hands dirty when assisting a patron if the situation requires it. Ministers aren't expected to have a full spectrum of bicycle repair knowledge and should not be afraid to seek knowledge from others to solve unfamiliar problems.

Requirements

Must hold two three hour shifts per month or be regularly involved in the other church tasks.
Must help host one work party per year
Must help teach one workshop per year

Duties

Teach bicycle repair
Maintain bikebrary
Answer emails to the bike ministry listserv
Maintain wiki website

Benefits

Free use of bike church facilities
Free components and frames (no hoarding, only two projects at a time)
Access to wholesale orders
Can work on and store up to two projects at a time at the church

B. Acolyte Duties

Acolytes are ministers in training. They may be experienced mechanics or have no experience. Either way they still have to attend at least one work party and three shifts beside a minister. Acolytes can be ordained as a minister anytime after they have met the initiation requirements. New ministers are ordained at the quarterly meetings by consensus. In general, acolytes should not have access to the shed or locked bikes when a minister is not present. Acolytes can become ministers after holding at least 3 shifts with ministers, participating in one work party, and getting consensual approval from the church at a meeting.

Requirements

Must hold one three hour shift per month alongside a minister

C. Parishioner Duties
Parishioners are the owners of the collective. They have access to the resources that the collective offers, can participate in meetings, and fund the collective's operations. Some members of the congregation volunteer during work parties and shifts. Tasks usually involve cleaning and organizing. The time spent may be used as work trade credit detailed in the donations section.

2. Job Task list

A. SPAC Group
The Davis Bike Collective is an official student group on campus. We have to have four undergraduates enrolled as officers of the group. Each year new officers must be elected. This is one of our connections with the university. The new officers have to pass the SPAC online test each year. Their responsibility is to work with SPAC and make sure the Davis Bike Collective is abiding by their rules. The SPAC president is the point contact for university officials.

B. Treasury

Collect donation money from the church on a weekly basis and deposit it into the SPAC bank account
Maintain a record of the donations and accounts and make available to the public
Handle all reimbursement requests
The treasurer is the only person in the church authorized to make bank transactions and have a key to the deposit box at the church

C. Email list manager

Maintain listservs (bikeministry@gmail.com, bike-forth-volunteers@googlegroups.com, and bikecongregation@ucdavis.edu)
Collect names from the collective email sign up sheet on a regular basis and add them to the appropriate listserv

There are two (three?) email listservs for the Davis Bike Collective. They can be managed at listproc.ucdavis.edu and through groups.google.com:

bikeministry@gmail.com
- For regular volunteers/ministers to discuss church business.
- Several emails per day
- Anyone can email the list to ask questions but only the subscribers see the emails. Use "reply all" to keep the listserv included on response to questions.
- Only owners can add people to the list and have rights to control the list.
- The listserv password should only be passed on to owners of the list.
- The listserv password should be changed the beginning of each year and reported to the owners of the list.
bike-forth-volunteers@googlegroups.com

For less consistent volunteers or those interested in staying abreast of Bike Forth happenenings
Only list managers can send out emails; responses go to volunteer coordinator
Anyone can join the list

bikecongregation@ucdavis.edu
- This is a list of all members/users of the church including the ministry.
- A maximum of 2 emails should be sent to the listserv per month.
- Only the owners can post messages to the congregation.
- Send announcement requests to the owners of the list.
- The list is for announcements. The bi-monthly email can act as a newsletter.
- Email addresses should be added every two weeks from the log book at the church.

D. PR response

Create fliers, business cards, posters, buttons, shirts, tracks, etc for advertising purposes. Note: We have gotten two notices from student housing (as of October 2009) that fliers cannot go on student housing property outside of designated bulletin boards.
Schedule bike collective appearances at town functions (Whole Earth, Picnic Day, Student Activities, etc)
Schedule interviews and such when the press contacts us
Update the KDVS PSA regularly
Advertise for events

listservs/forums: Davis Bike Club, Bike Church Congregation, SABA, Sac Bike Kitchen, Oak Park Bike Kitchen
Newspapers: California Aggie, Davis Enterprise, SN&R, Woodland Daily Democrat, Winters Express
Websites: daviswiki.org, davisbikecollective.org, facebook.com

E. Handbook curator
Develop and maintain the handbook. The handbook should be reviewed yearly and updated.

F. Tool monitor etc.

Maintain a tool inventory: broken, lost, etc
Compiles quarterly order of parts and tools
Restock shop supplies, tools, and parts
Order tools and supplies on a regular basis.
Purchase soap, grease, and oil on a regular basis
Remove old rags and make new ones as needed (Wash rags?)

G. City of Davis Liaison
The domes liaison facilities communication and upholds the Davis Bike Collective's relationship with the Domes community. They may need to attend Domes meetings to resolve issues, make announcements, or make requests. Typically a domes resident that is also a minister takes on this role. [should this be replaced with city liason = person in touch with Tara Goddard/BAC/Davis Bicycles/other bike groups in town?]

H. Scheduler

Make sure that each shift is filled every month by contacting ministers on a regular basis, preferably by phone
Continuously update the Google Calendar schedule
Keep track of how many shifts each minister takes per month
Schedule at least one workshop per month by calling ministers
Update the wiki workshop schedule
Update work party dates
Now isn't one person in charge of each shift?

3. Meetings

Minister meetings are held the First and third Friday of each month at 6 pm as a way for the ministers to regroup and plan out their strategies and goals. Ministers will facilitate and take notes on a rotating basis. Anyone is welcome to attend and add input. The agenda will be developed before the meeting through email or the wiki but agenda items may be added at the beginning of the meeting.

A. Meeting structure

Select facilitator, time keeper, and note taker.
Build an agenda with time limits.
Make general announcements.
Proceed through agenda items.
Make proposals and vote by consensus.
Close the meeting when all discussion is done.

B. Consensus process
Decisions at the meetings will be made through the consensus process (100% consensus). Each minister present has to agree to the decision. Only ordained ministers can vote in consensus. Input from acolytes and parishioners is valued and will be given time in meetings but they may not vote.

Ministers not present at a business meeting have two weeks from the time meeting minutes are posted to weigh-in on a consensus decision. Notification of a Minister's opposition to a decision must be made by written declaration to the Ministry. A revision may be made to such a decision outside of a meeting if the decision is posted to the Ministry and the Ministry has an opportunity to respond.

Such consent or consents shall be filed immediately with the minutes of the proceedings of the Board.

Written consent may be transmitted by first-class mail, messenger, courier, facsimile, e-mail or any other reasonable method and

C. Roles
There are three primary roles at the meetings. These should be rotated on a regular basis.

Facilitator: Directs the meeting to meet the agenda and time constraints.
Time keeper: Updates the facilitator on time constraints for agenda items.
Note taker: Record attendance, meeting topics, and major decisions. The notes must be posted to the meeting minutes wiki page within one week of the meeting.

D. Conflict resolution
Conflicts will be handled in small mediation meetings. An outside mediator should be used. City of Davis community mediation services should be used if necessary. Their contact information is: (530) 757-5623, and mediations@cityofdavis.org.

E. Food
We typically have potluck food and drinks at the meeting. Occasionally with consensus of the Collective and adequate funds food and drinks can be purchased with Collective money.

4. Fund raising

A. Parties

a. Burning Bike Festival
The Burning Bike Festival is held each year after the May Critical Mass. After mass riders return to the Church for food, drink, music, dancing, and bike games.

b. Dance Party Fundraiser
The Dance Party Fundraiser is held at the beginning of each school year. DJ's and music are provided, beer and drinks are sold, merchandise is sold, bicycles are raffled and bike games are played.

B. PSA
The Davis Bike Collective has a regular public service announcement on KDVS. It needs to be updated with current hours on a regular basis.

IV. Ministry Ethics

1. Profiteering
Ministers are not allowed to profit off of bicycles obtained and/or repaired at the Davis Bike Collective. Ministers should only build bicycles for personal use. Ministers can only work on two projects at a time. Ministers should not hoard all of the good bicycles and parts. These bicycles and parts should be made available to the patrons of the collective.

2. Sexual harassment/personal space

The Davis Bike Collective should be a safe place for anyone to visit, regardless of age, sex, color, race, sexual orientation, or nationality. Mechanical repair has traditionally been a male dominated field. Today, a typical repair shop is usually made up entirely of men mechanics and often women are treated differently, in either subtle or not-so-subtle ways. Differences in treatment could include: mechanics assuming that women need more help than men and focusing their time with them, mechanics failing to explain the nature of technical problems to women (assuming they "won't get it" or are not interested), comments about a woman's appearance, objectifying signage, etc. Additionally, sometimes women may feel hesitant entering a male-dominated space or learning about a craft (such as mechanical repair) traditionally dominated by men. At the Davis Bike Collective, we like to behave consciously and create a mutually empowering space all at the same time.

Some tips to keep the BC a safe space:

Welcome all patrons to the BC and help them to understand what we are all about.
Be sure to help all patrons equally, being conscious of who you help, for how long and why. Let everyone develop their own skills, assist only if a task is too difficult for the member.
If a patron looks confused, lost, or uncomfortable, offer assistance in a respectful way appropriate to the situation.
If you see behavior that seems inappropriate, disrespectful or that may make some patrons feel unwelcome or uncomfortable, say or do something about it. Ideally, this should be done in a non-confrontational way that helps those involved to understand why their behavior is not appreciated. Oftentimes, sexual harassment and other forms of discrimination can be very subtle and might go unnoticed. The offending person may not even realize that his/her behavior is inappropriate.
Ministers should not touch congregation members they do not know personally. Not everyone wants to be touched or hugged.

3. Empowering the parishioner etc.
The minister's primary mission should be to empower the one they are teaching and help raise the parishioner's skill level. Each minister has their own style of accomplishing this but kindness and respect are always good ideals to hold.

Topics the handbook should address

opening and closing procedures
volunteer section
congregation section
grievances
donations: money, material, volunteering
minister etiquette
women
bikebrary
project pile
buying bikes/selling bikes
handling money
recycling
recording donations
clean up
security
dealer orders
minister benefits
acolyte benefits
ministers storing stuff at Bike Forth
fundraiser
burning bike festival
treasurer
listserv, email
wiki site
scheduling shifts, work parties, classes
classes
dealing with homeless and people that want to hang around all the time
velolution?
log book