QCBS Collective Council Meeting 
14 December 2008

Meeting Minutes 

In attendance: Devin, Nic, Nick, Howard, Kati, Bibi, Scott, Jon 

1. Call to Order

2. Approval of the Agenda

• Devin motions/ Nic 2nds

3. Approval of Minutes

• Devin motions/ Nic 2nds

4. Ongoing Business

• Next ride

  • Possible routes:

    • Second half of rail trail

    • Greenbelt ride

      • Parking for riders cars is needed

    • Ganzer to Oak to Jim Crystal to Ponder

      • Break off to a longer route for some riders

  • Keep rides downtown

  • Make an off-1^st Saturday group ride out of town

  • Helmets encouraged for highway rides

  • Helmet donations from a local shop for riders without them is an option

  • Group Ride on/thru campus

  • Vintage clothing ride 

• Trailer

  • How to get it to here from Houston?

  • Group trip? In early January

  • Talk with Eric about date in Jan 1st-3rd

• UNT presence

  • Flat tire repair day

  • Event with UNT cycling team?

  • Partner with sustainability council?

  • 1^st week of school

  • Table on green space

• Storage for inventory by Feb 15^th

  • Ideas for Space:

    • Donations from UNT

    • Needs to be 300-400 sq feet needed

    • 2-car garage size

• Fundraiser

  • Sonic

    • Need 15 carhops

    • 1-2 shifts

  • @ Dan’s Silverleaf

• Shop Day

  • Tools needed: work stand or 2, tools

  • End of Jan/ 1^st week in Feb

  • Flat repair, brake/derailleur adjustments, training for QCBS

  • tools/ multi tools needed

  • 15 minute class every hour

  • Take tire off bike also

  • Chain lubrication (lube that chain day) with t-shirts

    • Donation of lube?

    • Outline donation in next 4 weeks: Howard and Remington

    • Materials needed for event

      • Patch kits

      • 1 work stand, or 2

      • Tools

      • 20-30 Tubes

      • Patch kits

      • Tire pump

      • Lube

      • Demonstration wheels

      • Tube prep day

      • Promotional prep day

        • This is what you say/ do etc

        • Role playing

        • Tell folks: who we are/ how to fix flat

  • Tube harvesting recon mission

    • Nic and Howard

  • Pamphlets for fix a flat in 10 steps

  • Flat, front/back brochure for table

  • Quad brochure with cycling laws and etiquette

  • Biketexas.org: Remington contact

  • New banner needed

  • Make agenda of planned talking points

• Stands for Shop

  • 70$/stand from Nic

  • RBM donation?

• Thank you to Christina

  • Event in front of her store?

  • Vintage clothing ride 

5. New Business

• Treasurer Vacancy

• Account: 733.59$

• Reference bylaws for next step 

• Forms from Taylor

  • Contact by email/phone by Kati/ Howard

• Bibi’s Research on Nonprofit Status 

6. Steering Committee Reports

7. Review tasks/duties of volunteers to be completed before next meeting

• Contact Taylor about documents for filing :Kati

• Official letter for all bike shops for donations for event: Howard, Remington 

8. Announcements

• Schedule: tube prep

• Train the trainer internal day

• Flier for event

• Thanks to Ellen for her work with QCBS

9. Round Table  

10. Adjournment