FMO Executive Board Minutes:

Thursday, April 9, 2009


Start: 8:04 pm


  1. Minutes Read

  2. Minutes Passed

  3. Marrion

    1. 5k run

      1. Alumni Association

      2. May 2, 2009, 9:00 am

      3. Good networking opportunity

      4. P. Scott Montgomery

        1. 4th- 5k run

        2. Joint FMO/NUBAA event

        3. Promote networking between alumni and undergrads

        4. Flyers next week

          1. To be delivered to John Evans Center

          2. Someone will need to pick them up

        5. Advertise to all organizations on campus for diversity

        6. Students to get people to sponsor them

          1. Tax deductible

        7. Volunteers to help set up

        8. Facebook group for 5k

        9. Publicize to Evanston community

        10. Tailgate

      5. Email flyer to Francesca to send out over all listservs

      6. Behind Norris

      7. Successful last year

        1. Awards given

      8. Nissi

        1. Reach out to Greeks in the area to invite them to the event

        2. Send an email to Danielle about that

    2. ASG candidates

      1. Saturday, April 11, 2009, 12:30 pm, Black House

      2. Coalition of Colors

      3. Represent cultural groups on campus

      4. Endorse candidates

      5. Open to everyone

      6. Marrion and Nissi will represent

    3. Forum for community

      1. ASG candidate forum





      1. Sunday, April 12, 2009, 8:00 pm, Black House, first floor conference room

      2. Business casual

        1. No jeans

    1. Wildcat Days

      1. Send out info three times per week

      2. 85 hosts, expecting 180 students

      3. Men need to host!

      4. Activity fair April 13th, 20th, 27th 3:30 pm

        1. Volunteers arrive by 3:00 pm

        2. Probably at Norris

        3. Marrion/Kristin – April 20

        4. Camille/Kellyn – April 13

        5. La Donna/Amin – April 27

        6. Reiterate for next few weeks

    2. Black/Jewish Freedom Seder

      1. Civil Rights movement and how Jewish people played an integral part

      2. Entire exec board present last year/entire exec board should be there this year

      3. April 21, 2009, 6:30 – 8 pm, Hardin Hall

      4. To co-sponsor, need to give $100

  1. Marrion/Camille – VC Programming Satellites and Affiliates

    1. Everyone should come next time

    2. Update exec boards’ lists

    3. Black Student Leadership Conference

      1. President and VP to attend

      2. Expectations for the year

      3. Lunch/discussion

      4. Date change: May 25, 2009 or May 23, 2009

      5. Possible Speakers

        1. PAC

        2. Coalition of Colors

        3. Evanston leadership come in

        4. Nissi

          1. Black grad students

            1. Courtney

    4. MSA Dinner

      1. April 19, 2009

      2. Same day as Solange event

      3. Camille will attend dinner

  2. Jesse – Spring Event

    1. Solange contract came today

    2. Start publicizing now!





    1. Meeting few days before the event

    2. Nissi

      1. James will perform

      2. Movement won’t perform

      3. Waiting to hear from Fusion

      4. Big Sean

        1. Run-around

      5. To send out a thread about decorating the Louis Room

        1. Blow-up picture of Solange

        2. Ideas?

        3. Columns with fabric

      6. To meet Solange

      7. 45 min for opening act

  1. Marrion/Beth – VC of External Relations

    1. Appreciation dinner

    2. Wed, April 29, 2009, 6 – 8 pm

    3. 50 people will attend

      1. Appreciate 10 faculty

    4. Personalized invitations

      1. Hand-delivered

      2. Camille can help

      3. Table cloths, plates, utensils, cards, certificates to give

  2. Adam – Treasurer

    1. Talk to Brandon about BlackBoard and Voice and Vision Bill

      1. Adam: Brandon paid for BlackBoard

      2. Have Brandon send account balance

      3. EJ needs to be reimbursed for Legacy of X: $57

  3. Amin – Fundraising Chair

    1. Went to Beck’s, Borders

    2. Got contact info

    3. Free drinks and coupons

    4. Panera/Einstein’s giving pastry and bagels

    5. Nissi

      1. Coldstone, FlatTop usually give

    6. Marrion

      1. Norris gives hoodies

      2. Last year $50 gift card from Barnes and Nobles

        1. Go through corporate first though

        2. Try to see if we can get those before May 2

      3. Final FMO Award distribution – Marrion

        1. Send email to EJ about status of final award and talk to account exec for gift account

  4. La Donna – Secretary

    1. Congratulations/Welcome Letter to Freshmen





      1. Applauded by admissions

      2. Informing freshmen about FMO and the black community

      3. 420 freshmen accepted, want at least 150 to come

  1. Nissi – ASG senator

    1. Changing exec board

    2. ASG Leadership conference

    3. Mike McGee running for ASG

  2. Francesca – Publicity chair

    1. Talked to North by Northwestern about putting something on the website about Solange, maybe about Big Sean

    2. Flyer

    3. Banner

      1. Monday, April 13, 6 – 9

    4. Contact dorms and residential colleges – Marrion

      1. Zach and Marrion to get posters

      2. Need pluggers

    5. Nissi – how long to wait for Big Sean to respond to put flyer out

    6. Francesca to create event

      1. Exec board all admininstrators to the group

    7. No Norris tv ads

    8. Can do at Tech

    9. Flyer by this sat to do for nu link

    10. Publicity committee formed and contacted

    11. Kellyn to work with Nissi on programming

    12. Forward to listservs

    13. Black Student Leadership conference

      1. Flyer?

      2. Forward flyer for 5k run – Marrion to Francesca

  3. Kristin – Tech Director

    1. Need guidelines

      1. Send out message for people to respond by a deadline for listserv

      2. Deadline for when it’s supposed to go out and for listserv

      3. Use discretion because people get fed up with FMO listserv

        1. Don’t want people to ask to be taken off listserv

      4. Don’t send out UBMA until Sunday

      5. Email stating new rules

      6. Hold everything except ASG candidate forum

      7. Hosting should be an email

  4. Kellyn – Grad/Alumni liaison

    1. Contact McGee about undergrad newsletter

      1. Help?

    2. Send info about PAC by Friday

    3. Scientific board – Beth





  1. Extras

    1. Talk to EJ and Ms. Jerre

      1. Resources

    2. EJ

      1. Acting as AASA director for now

      2. Tomorrow 4:00 pm meeting with everyone

        1. 2nd floor

        2. Informal dinner





Non-Attendance:


Mike

Nicole

Danielle

Candace

Zuri

Angela