FMO Executive Board Minutes:

Thursday, May 14, 2009


Start: 7:13 pm


  1. Minutes read

  2. Minutes passed

  3. Marrion

    1. Financial Freedom Campaign

      1. Pledge $10 per month

      2. Promissory notes distributed and signed

        1. Nissi suggestion: Weekly campaign updates

      3. $300-$400 rewards

      4. Funds for emergency situations (i.e., satellite and affiliate issues)

      5. Amin’s job to collect money/send reminders

      6. First contribution expected by end of Month

    2. Appreciation Dinner

      1. Staff happy

      2. Start incorporating production meetings

        1. Nissi suggestion: two weeks prior, come to FMO meeting with agenda

        2. Not large scale, includes person in charge of event, coordinator, and EJ

        3. Amin suggestion: check list

        4. Meeting 7 days before

          1. Logistics

            1. Financial (Amount of money needed besides allotment)

            2. Number of people

            3. Flight, hotel arrangements and date booked

            4. Send emails to committees and to boards about updates

            5. Between 7 and 3 days, get things done

        5. Meeting 3 days before

          1. What has been accomplished

          2. Hard core check list at this point

        6. Black Student Experience (BSE)

          1. FMO, satellites, and affiliates talk to freshmen first few weeks of school

          2. Friday of New Student Week

        7. Black Family Reunion






    1. Spring Funding Recap (meeting with SG)

      1. $550 for Blackboard

        1. Has funds for fall, winter

      2. $700 for lights and sound

      3. Tried for more money for honorarium

        1. Not successful

        2. Will continue push

    2. Personal Meetings

      1. Done: Kellyn, Dallas, Amin, Nissi, Camille, Beth, La Donna

      2. Reschedule: Francesca, Tyris

    3. Constitution revisions, until 1st general meeting

      1. Marrion suggestion: To run for FMO Coordinator, you have to be on the Board prior to election

    4. ASG Retreat

      1. President and Treasurer to attend

      2. Saturday, May 16 – 11 am – 2 pm

      3. Kelly to attend as well

    5. Coordinator Committee

      1. Mentorship program

        1. To send out over listserv

        2. Bi-weekly meetings

        3. Incorporate incoming class

        4. Final event: scavenger hunt/kick-it-night

        5. Fall/winter quarter?

  1. Camille

    1. Black Student Leadership Conference

      1. Talked with EJ

        1. Possibly pinwheel sandwiches from Jewel

        2. Possibly food from different places

      2. Presentations done

      3. RSVP soon

    2. BSAC meeting

      1. Rules

        1. Ideas

          1. If you miss two BSAC meetings you’re on probation

      2. Use to come up with ideas for satellites and affiliates

      3. Calendar meeting? No

      4. Google calendar for satellites and affiliates

        1. Nissi question: Satellites and affiliates to have access to change calendar? No

    3. Updated contact information

      1. CaribNation – transition






      1. NAYO

      2. Voice and Vision

    1. HOTR

      1. Marrion and Camille meeting with them next Thursday

  1. Nissi

    1. State of Black Union

      1. Will have money

      2. Don Cheadle

        1. Slim chance

          1. Filming, availability

      3. Michael Eric Dyson

      4. Maya Angelou

      5. India Arie

      6. Send suggestions by Sunday night

        1. Sunday – Tuesday research contacts

    2. Spring Cleaning

      1. Thank you

      2. Take pride in Black House

      3. Quarterly Black House cleaning

      4. Cleaning supplies

        1. AASA will always supply for us

    3. Meeting with Northwestern Alumni Association (NAA)

      1. Meet to talk about Black Family Reunion

      2. Date TBA

    4. Black Family Reunion

      1. September 26, 2009

      2. Evans Alumni Center

        1. No food regulations

        2. No charge

      3. Last year no alumni came out

      4. Sunday date? Lunch

      5. 12 pm – 3 pm

      6. Poetry slam/contest

        1. Work out with Blackboard/Voice and Vision so as to put winner’s work in first edition

        2. (Marrion) Next quarter hop on community service events

          1. Co-sponsor community service with satellites and affiliates

          2. Official community service – soup kitchen?

          3. Ideas?

        3. (Tyris) Over-programming?






          1. People come out in masses because quality of programming is good, and we need this so we can get a better budget (ASG)

        1. (Marrion)

          1. Everything we do should be in line with FMO

  1. Beth

    1. Sick

    2. Email synopsis below:

      1. Couldn’t attend because sick  

      2. Appreciation dinner successful

        1. Email suggestions on how to improve event

          1. Thank you Tyris for doing this thus far

        2. Five certificates still need to be delivered and will be taken care of Friday or Monday

      3. Inspire Films

        1. Nissi to attend 11:30 am – 1 pm session on Saturday

        2. La Donna and Dallas to attend 2:30 - 4 pm session on Saturday

        3. McCormick Tribune Auditorium

        4. Be prepared to talk about education and have FMO listserv signup sheet

        5. Network

      4. Committee

        1. Public Relations/External Relations committee meeting will be held next Wednesday

        2. Feel free to stop by…there may be brownies

  2. Adam

    1. Account balance $7891 ($3000 for fall speaker)

      1. Outside: $874.89

      2. General: $664.00

    2. LUNA paid

    3. Get with Brandon and rewrite Ayanna’s memo

    4. UP will take directly out of account

    5. AAFAB wristbands ($105)

      1. Will find way to pay for it

      2. Likely AAFAB will have to draft up invoice

      3. Adam talk to EJ

  3. Amin

    1. Committee Meeting

      1. Each person will be responsible for collecting $100 for Financial Freedom Campaign

        1. Due in June

        2. Frequent updates





    1. Fall Concessions

      1. Sodexho

        1. Dates: Sept 26; Oct 10, 24, 31

        2. Every board member expected to do two

        3. 6-7 people per game

        4. Bigger booth

        5. Amin’s job to coordinate who is coming to concessions

        6. Starts at 11, arrive at 7:30 am

        7. Everyone will be there whole day

  1. Tyris

    1. Majority of senate time spent with funding

    2. Meetings with Malivika (sp?) and one of heads of rules committee

      1. To make sure we get $2000

    3. (Nissi) SAFC has three open non-senator seats

    4. Forward rules to Francesca about flyering zones

    5. Campusgroupsexchange.edu

      1. Exchange ideas with Stanford and Harvard

    6. Make suggestions about shuttles

      1. See shuttle times/schedules on certain phones

    7. Freshman freeze shortened

  2. Francesca

    1. Flyer for AS/AAS

      1. May 19

    2. Leadership retreat flyer

      1. To do this weekend

    3. Expand FMO publicity electronic resources

      1. In contact with Helen Wood

      2. Plan-It-Purple Calendar

      3. NULink won’t make her an admin

    4. (Marrion) AAS/AS Tuesday May 16

      1. Regular clothes acceptable

      2. 6 pm

  3. Dallas

    1. Send emails about black student handbook

    2. (Marrion) Website and Facebook look good

      1. Go to archives

  4. Kristin

    1. Send regards

    2. Website amazing

    3. Update info about satellites and affiliates

      1. Work with Camille

      2. Pictures/blurbs

        1. Send in personal blurbs

  5. Kellyn






    1. Write up blurb about any event necessary and email to Mike

    2. To include Concert, General Meeting, Appreciation Dinner

    3. (Marrion) Af Am professors interested in working on it

    4. Latasha Levy

      1. We want to meet her, email her

    5. PAC meeting

  1. Marrion

    1. Send something to freshmen over the summer, newsletter

      1. Add FAB

    2. Recap

      1. FMO/ASA panel (May 19, 2009)

      2. Black Student Leadership Retreat (May 23, 2009)


End 8:56 pm



Non-Attendance:


Beth

Kristin