QCBS Tentative Minutes 10.05.08

Present: melissa, lauren, nick, remington, taylor, luke, kati, devon

1. Remington: Howard wanted to pass on that he has compiled a contact list of people that work for the city. Anyone that doesn’t have access to google docs to contact him and he will set them up with a qcbs email that will allow them access.

2. Luke suggests sending a thank you note to the city police thanking them for their assistance in the trail ride. Group agrees. Address specifically to Officer Andy DeBerry and Tom Wood. Kati agrees to write letter.

3. Kati suggests writing the contact list compiled at the ride thanking volunteers for coming. Remington volunteers to write this letter. Taylor to send Remington the contact list.

4. 37 letters were written at the social after the ride to Mark Burroughs and the City Council. Devon suggests we either mail the letters or hand deliver the letters with an introductory letter. Taylor fears this will present us as a special interest group.

Group agrees to write an intro letter and hand deliver.

5. Remington to look into map that allows citizens to find out who their city council person is. Devon suggests that qcbs.org have an email form that allows people to send emails directly to their city council person. Remington suggests looking into this information. Devon volunteers to write a draft of the intro letter and will email tonight or tomorrow to allow final to be done by Wednesday.

6. Group suggests making the trail ride a regular event. Suggestive 6-8 week interval.

7. Luke suggests speaking with Katie who is involved with the Tuesday night rides and work with them to promote our rides. Also suggested leaving flyers at the public library branches. Group discusses having a ride that connects the public library branches.

Taylor suggests that we pick a regular date that would remain the same monthly (ie first Saturday of the month). Devon suggests that we come up with different routes but use the rail trail ride as backup. Next meeting: discuss next ride.

8. On agenda for next meeting: grant writing resources.

9. Steering Committee nominations are open starting this meeting. Discussion begins on necessity of these positions. Remington accepts nomination as external coordinator. Groups suggests asking Howard to accept nomination of secretary. Kati accepts nomination as internal coordinator. Nick accepts nomination as head mechanic.

10. Adjourned 9:02pm