Development Plan for the IR &
Institutionally-related Queue
PRIORITIES FOR ONGOING PROJECTS
1. Coordinating IR & Supervising IR Queue
- Emailing weekly updates to Randall and Laurie (by 3pm on Thursdays).
- Meetings whenever needed as requested by Dina, Randall, and/or Laurie
2. Supervising ingest of born digital materials, supervising ingest of born digital materials
- May include processing of retro files (currently in the main queue, inc. museum bulletins, FEOL, etc)
3. PILO- Began in Spring 2009 with Museum Studies, graphic design and one
Landscape Architecture student (include Landscape Architecture in this?), retrospective PILOs included as permissions allow
- Ongoing for Museum Studies each semester and will
continue to add departments each semester
- Three retrospective Museum Studies PILOs in process, one Landscape Architecture PILO expected from Ann Lindell date TBD as of May 4 email. Will plan to meet with Laura, Ann, and other interested parties in July (allowing time for everything to be processed, online, and fully functional) to work on best practices. Portable hard drive seems like a good idea for Laura (office is moving to University Auditorium this semester).
- Meeting with Pat Reakes on 6/5 to look at Journalism Library's PILOs: includes large photo projects (pages can be removed from sleeves to prevent glare problems) and print copies (some that include CDs). Pat met with Jody Hedge from the graduate division of the College of Journalism and she's really excited about digitization, has the permission form to share with graduating students. I'll stop by to introduce myself, go over processes, and address any concerns at Jody's convenience
- Fourteen Journalism PILOs in DLC, permissions to be requested when authors found, week of June 29-July 2, some authors found, others hard to reach, permissions for 3 as of 7/15 (includes one Flash website)
- honors theses will not be digitized via UFDC (7/2)
PRIORITIES FOR ADDITIONAL DEFINED/LIMITED PROJECTS & PROJECTS IN PLANNING
1. Journal of Tropical Plant Pathology - 41 issues; higher priority because small and easier to finish and remove from queue and overall operational complexity
- Need to be scanned, QCed, and a PDF of each issue also needs to be made before loading
- All online but not archived as of 6/25. Allison has been very good with PreQC, QC, and Acrobat.
2. WID- 247 items with permissions to be scanned
- All available materials have all been scanned, some loaded as of 6/25.
- 4/22: Acquired list of materials with permissions from Nelda
- 4/27: Will meet with Laurie and Nelda to develop workflows for physical materials
- 6/5: Nelda says Joe will be working on the next batch of permissions/updating the spreadsheet when current projects are finished
- 4/22: Emailed Dr. Spring to set up a meeting
- still awaiting meeting to be scheduled
3. IFAS paper-based materials (including Hildebrand)- 18 boxes scanned aside from a few folders
- 6 boxes in cataloging and others elsewhere (somewhere, Nelda knows more)
- Allison is cropping, has permission to continue processing through PreQC and QC next week
- Estimated date for completion: August 2009
4. Open Access
For specific projects to support Open Access, in addition to Open Access support as implicit with all existing projects
- April 30 webcast with SPARC very informative, lots of suggestions for International Open Access Week October 19-23, 2009, forwarded to Margeaux 5/13
- SPARC video contest approved, announced, passed along to students
- Tom Walker (Florida Entomologist, Journal of Nematology, Nematologia Mediterranea, Nematropica, Proceedings of the Florida
State Horticultural Society)
- Creative Commons (potential speaker/reference: Paul Sterns from university counsel, reviewed Flickr contract and likes working with the libraries)
- Margeaux and Stephanie had been planning OAW, Laurie and Dina included on OA committee
- (Milestones)
5. Usability Testing - Working with Tom Minton and Missy Shoop on homepage usability, aiding with collections as applicable including collection cardsort blurbs (blurbs submitted 6/3)
- Next meeting July 2, testing July 8-16, Dina will be out of office sporadically but Outlook calendar kept up to date.
- Estimated completion date: August 2009
6. University Record - 3-4 book trucks of volumes to be scanned
- Reviewed existing physical copies, went through holdings with Nelda on
May 5-6 to identify bound copies and locate missing copies
Sending at least 1 book truck to IA/OCA: 5/11 - Ingest and QC of volumes digitized by IA: TBA once volumes scanned by OCA
- Estimated completion date: TBD based on OCA acceptance rate and resulting leftovers/rejects from OCA
PROJECTS IN DEVELOPMENT- Planning for Pilot Digitization Project on Nantucket Preservation Documents
- Email
and coordinate with faculty members Prugh and Hylton to collect new
born digital materials for this summer’s Nantucket documents
- Meeting
sometime in May (when Prof. Hylton is in town) to plan for new
documents created this summer and Prof. Prugh's 1986-present
documentation (date still TBD)
- Work with Tom Caswell to develop plan to
digitize deteriorating holdings in AFA in support of Nantucket
research, classes, and World Heritage designation
- (Planned schedule; Milestones)
- Cross-training others in the Libraries on the metadata editor
- 4/2009: Trained Angie on processing IR materials
- 5/5: Cross-trained Margeaux on Coastal
- address training with Joyce in fall
- Will be coordinated when mini-grants announced for training for grant applicants in support of mini-grant applications that include digitization (hopefully these will require x% of time contributed by CMs given success of partnerships with Tom Caswell and Dan Reboussin)
- Fall, when mini-grants are announced
- (Milestones)
- Interns:
- Outreach with at-risk departments
- Holding status pending budget finalization
- Met with Pat Reakes on 6/5 to discuss Documentary Institute, currently awaiting return of Documentary Institute faculty from Israel
- University Archives
- Once University Record is
completed, project space will remain to handle other University Archives
materials (photos, videos, oral histories, documents; HSC Archives;
Physical
Plant Division drawings) pending archives staff availability
Projects Completed, only Maintenance/Updates, and/or Holding
Completed with Maintenance/updates: Coastal- all boxes scanned and processed through OCR stage (completed May 20)
- Tried to train and liaise with Margeaux, but she
cannot regularly work in the DLC; may be an option on case-by-case basis
in the future; item changes, cataloging, etc. should be run past her
for suggestions/input (spreadsheet with links to Coastal theses and
information about items in process sent to Betsy and Laurie on 5/8)
- Meeting
with Margeaux and Stephanie sometime week of June 22 to review/revise
existing metadata standards to improve current holdings and potentially
add links to catalog records of theses/dissertations that are included
in COAST holdings
- Work remaining:
- Estimated return date for materials: mid-June
- Metadata updates
Holding:
- Collaborating with University Press
- Meeting May 18 with University Press people, who are currently working with Orange Grove OA: http://www.theorangegrove.org/open_textbooks.asp
- Laurie prepped notes for meeting:
- UFDC already has UPF's: UF00020425; UF00020423; UF00020424 and others
- Made UPF interface
- Laurie has a lunch meeting set with the Dean, Rachel, and Meredith for the end of June