DPTO MeetingWednesday, December 3, 2008. 3:15 PM, Discovery School Cafeteria.Present: Kris Angerthal, Gloria Palacios, Sofia Franklin, Tony McClure, Elizabeth Morrison, Jackie Greene, Darrell Freeman.

1. Money report and new financial rules for DPTO. Postponed, as the Treasurer was unable to attend.

2. Taco Sales at Songfest: Report by Elizabeth Morrison. Using Tacos Mejicanos. There will be three separate stations to reduce waiting time. Also three plate options, for L. 50, 60 and 70 (prices to be confirmed). Taco sales will start at 5:30PM and continue throughout the event. Taco booths will be along the front on the main Admin building. The driveway in front of the admin building will be blocked off, either with cones or parked cars to keep people lining up to buy tacos separate from the traffic. Gloria will request tables and chairs.

Parents are asked to bring cookies/brownies to sell along with the tacos. They should bring them in packages (2 cookies, 1 brownie, 1 slice of bread or cake) in plastic bag/wrap and deliver on Wednesday, either after school or prior to the event.  All baked goods will be sold for the same price – L 20.

Elizabeth and Kris will be selling taco tickets Wednesday after school and people can drop off the baked goods then.

We need volunteers for ticket-selling slots from: 5-6, 6-7 and 7-8.  We will make sure that all volunteers will be able to see their children perform.

Note: Jackie to confirm that the Empty Bowls sales will request tables and suggest that they place them along the stairs, so they are nearby but will not interfere with the performances.

3. Cafeteria tables were delivered! We will see how durable they are and maybe be able to purchase 5 more to complete the cafeteria by end of year.

4. Spring Fundraiser: Five ideas were discussed: a) Festival of the Arts + Arts Auctions/raffle/food sales by DPTO. B) Fashion Show on Campus. C) Noche Beneficiosa at Burger King or other venue. D) Movie Premier Night at movie theater or Movie night at Discovery School. E) Garage Sale.

1. Arts Festival. This idea generated a lot of interest. It would take place at the school. DPTO would organize a silent auction and raffle of donated artwork, decorative art, could be framers and art supply store vouchers, etc. Food to be donated and/or purchased for sale. There are good opportunities for connections with organizations in the community like Arte Accion, School for Fine Arts, In Vitro artisan project in San Juancito. We could involve Discovery school artists, like Georgette Massou, Claudia Lardizabal, Tony McClure, others. Tony suggested picking an art theme, such as Honduran artists. The main question is if the Art Teacher is willing and ready to organize an art show of Discovery school art students. Music teachers would also need to participate. Jackie and Kris will discuss it with them. Potential profit L. 70,000.
   
   

2. Fashion show – this is a scaled down version of the major fundraising event discussed by the fashion show committee. This is a smaller event to be held in-house, at Discovery school, for our own parents/families/teachers. Potential profit approximately L. 60,000. HS students and teachers to model fashion by school parents who design clothing, own boutiques, design jewelry. Elementary students to hold an international costume parade. DPTO to sponsor entire event, including silent auction of fashion, jewelry and beauty services, and food sales. This idea has broad based support.

3. Noche Beneficiosa – a very low-effort fundraiser, in which families eat at Burger King on a designated evening and the school will receive 20% of the revenue. Potential revenue is low, approx. L. 1,000 if 100 people participate. Some parents thought this would encourage unhealthy eating habits at fast food restaurants, and said they would not participate. However, others suggested that even thought the money raised is low, the effort is also very low.

4. Movie premiere night: We discussed the idea of having a movie premier night for our school – we pay the theater for a minimum of 95 tickets, then we can charge whatever we want on top of that. We decided that we preferred to host a movie night at the school, where we set up a projector and kids/parents bring blankets to sit on the grass. We could sell popcorn and drinks as well. This idea was preferred, and we agreed that we would like to do it , as soon as February.

5. Darrel Freeman suggested that DPTO host a garage sale at the end of the school year. This was tried last year without success, but it has been done successfully in the past. If we open it up to the Tegucigalpa community and advertise it well, it would justify the cost of “buying” a table. However, we probably could not charge more than L200 for a table. Factors to consider – security, location and setup, transportation (could people easily get to our school?) etc. We agreed that we need to coordinate with the Union Church as they hold a similar event.
   
   
   

The only decision was that we will do an in-house Movie Night. We will also try to do either the Arts Festival or Fashion Show, to be decided in January.