Project Acceptance

{Project Name}

Business group:	{Faculty, School, Central Support Group, etc.}
Project owner:	{The owner who bears the business risk}
Project manager:

Project Acceptance and Closure template
PM Toolset #6	This document outlines the acceptance process and closure criteria associated with this project. The project can be closed when all post implementation activities have been completed, when no more costs are to be charged to the project, and when it has received the Owner’s final signoff.

1 ACCEPTANCE CRITERIA

[Standard wording here: do not change]

The project team has fulfilled its obligations under this project by presenting the agreed deliverables described in this document

1.1 Final project deliverables

[List the finally agreed deliverables that were detailed in the Project Business Case  and any Variation Agreements .]

The parameters on which the success of the project can be monitored in subsequent reviews are:

Deliverables	Date delivered

2 OUTSIDE OF SCOPE ACTIVITIES / ISSUES

[Indicate any outside of scope activities/issues that have been identified during the project, and which are exempted from the project’s deliverables.]

3 PERFORMANCE AGAINST PLANNED TARGET TIME AND COST

[Did the project deliver on time and to budget against the original baseline in the Project Business Case ?]

3.1 Timeframe summary

[Confirm the closure dates.]

Agreed close date	Actual close date

3.2 Budget summary

[List the final project costs and compare them with original estimates from the Project Business Case  and any Variation Agreements .]

Approved investment $	Actual investment $	% of approved investment

This confirms that the ongoing costs for maintaining this {system} will be:

Item	$
Yearly total:

4 PROJECT ACCEPTANCE SIGNOFF

Except for the identified exemptions, I accept that the work described in the above project has been completed and he final costs, shown above, are correct. The project may now be closed.

Accepted on behalf of the Owner:	{Signature}
Rejected on behalf of the Owner:	{Signature}
Reasons for rejecting this project acceptance are:	{List reasons if applicable}
Acceptance status and date:	{Accepted/Rejected} {Date}

Document control
Document author and date:	{Name}	{Date}
Revision record: [Brief description or reference to revisions]	{Edit dates}