UUFSCC Board Meeting MINUTES

      October 16, 2008

Present:

Sylvia Forsyth—Treasurer –Presiding

Jenean Watrous—Secretary

Jennifer Wood—Trustee

Mel Cole—Trustee

Julie Gill—Trustee

Patt Taylor---Trustee

Elga Pakulis—Trustee

Deborah Snow—Trustee

Pallas Stanford—Minister

Brian Heath and Deborah Pembrook Green Committee

Call to Order  7:00 PM

Chalice lighting – 2 min
Check in – 10 min
Establish timekeeper and process monitor – 2 min
Motion passed to accept minutes Sept. 18 Meeting – 2 min

Reports: Officers and Standing Committees – 30 min
Minister’s Report—Rev. Pallas

• Pallas shared her hope and plan to inspire the board in order to become exuberant leaders of the fellowship. She distributed business cards for each member and said members can request additional cards from Karyn in the office. She encouraged us to be vocal about what inspires us and where we get inspiration from.
• A caretaker has been hired and will start on Nov. 1^st. Pallas has a phone appointment tomorrow and will have contract finalized within a week. There has been some nighttime activity at the fellowship, in the absence of a live-in caretaker, and Pallas has called the Aptos police requesting additional ‘drive by’s’ throughout the night. Our rental insurance does not cover certain kinds of damage, which will be looked into in the near future.
• She attended the district minister’s conference.
• Pallas requested that we find a board retreat date soon.
• She put up a Leadership Development outline that included different areas for potential board leadership/service. She suggested the board review a Leadership Development outline of ‘initiatives’ and select an area for exploring deeper connection to the growth of our fellowship.

Treasurer’s report—by Sylvia
We are faced with an increase in costs due to the Caretaker salary and  recent septic system repair. Sylvia reminded us about the congregation’s request to make the budget a priority.

The board discussed how does the Budget Committee can get reconstituted.

OLD BUSINESS

• Disruptive Persons update/report –by Pallas
  Care Committee has met and is considering how to do a follow-up to address possible future interactions.  This committee will be dissolved after the follow-up.
• Helen Oxley reported on the Split Collection Policy Proposal. It is recommended that every split collection have a sponsor. It’s the office administrator who takes care of final details. The board applauded the committee’s efforts to create split collection responsibilities and procedures.
• Deb Snow reported on the proposed schedule for canvass and budget and outlined their recommended yearlong goals, policies, and events. Statement of initial goals, by an ad hoc committee, will be presented to the Board at the next meeting. There are several different kinds of goals. The board may want to assign different items, for instance, having a professional RE program, --but the goals need to be sorted out so that we can decide how to delineate objectives. Mel, Deb, and Pallas will be present at the next Stewardship meeting. Deb will update us at the November meeting on progress.

Clusters assigned as follows:
Administration and Building (Mel Cole’s) cluster took the volunteer coordinator.
Hospitality took personnel policies and procedures ad hoc committee.

Deb reported that Hospitality Committee is looking for assistance and it was recommended that they seek for guidance from the Coordinating Council. The suggestion arose to simplify coffee hour, so that it is not too elaborate. Another suggestion is that hospitality facilitate one lunch a month, rather than every week. A clean-up volunteer sheet should be clearly visible. Another suggestion was made for president to announce that coffee hour should be scaled back.

Patt, on behalf of new fellowship members, inquired about how to reinvigorate “Javaro.”
Patt will connect with Pallas on possibly integrating the Javaros under the category of Small Group Ministry.

New Business – 30 min
Bruce emailed report on office lock-up assignments. Four proposed dates were suggested for the board to rotate and lock the office at noon. (Oct. 19--Bruce, Nov. 16 Julie, Nov. 30--Sylvia, Dec. 28)

Split collection Form and procedure was reviewed and discussed. The following question arose: Is the collection going toward the Green Committee or to the speaker, Rob Caughlan’s, Population and Sustainability organization?

The board discussed the policy preventing committees from collecting split collection money for their personal budgets. (Although Endowment did receive permission last year.)

Brian Heath and Deborah Pembrook represented Green Team and the request to use the split collection to go toward creating a “Green Sanctuary.”

A motion was made to accept change Green Committee’s allocation of money—to go to Planned Parenthood, instead of Green Committee’s budget. Pallas recommended considering proposal for Planned Parenthood amendment.

Motion to request amended proposal by Mel Cole.

Motion passed by the board at 8:37PM

Process monitor evaluation – 5 min

Adjourn – 8:44 PM