UUFSCC BOARD MEETING MINUTES
Aug 21, 2008--7:00—9:00PM
Present:
Bruce Fihe—President
Sylvia Forsyth—Treasurer
Jenean Watrous—Secretary
Jennifer Wood—Trustee
Mel Cole—Trustee
Julie Gill—Trustee
Patt Taylor---Trustee
Deborah Snow—Trustee
Lee Cavinaugh—Rep. of Committee on Ministry
Rev. Pallas Stanford -- Interim Minister
Absent:
Elga Pakulis—Trustee
Randy James—Vice President
Meeting called to order 7:05
Chalice lighting and meditation by Rev. Pallas Stanford 7:08
Minutes of last meeting approved by unanimous consent 7:15
Timekeeper and Process Monitor established 7:16
COMMITTEE UPDATES
o Start-Up event, Sept. 13th, was detailed. This event will be in place of TGIF. This is an opportunity for committees and members to meet and get ready to address upcoming and ongoing projects together. 7:24
o Bruce will continue working with Karen on databases and other projects.
o Pallas has assumed responsibility for management of fellowship positions.
o Mel Cole reported on Scott Young’s announcement of ‘Labor of Love’ event on the 31st. He requested the board advocate improved involvement on the part of the fellowship of monthly stewardship dates. 7:40
o Mel Cole reported that the Art Committee was pleased with the efforts of the fellowship. 7:42
o Jenny reported that the Membership Committee would like some clarification of the definition of “friend.” The committee additionally proposes some ideas on how the directory might be published.
o Motion by Mel Cole for the Membership Committee go ahead on addressing how to make the directory available and provide updates to the fellowship.
o Motion passed by unanimous consent 7:48.
o SAC Committee reported a concern over the ability to provide meals to the shelter once a month--and if kitchen may be reserved used for the rental.
o Mel Cole made a motion to refer the issue back to the SAC Committee and ask them to specify their request to the board.
o Motion passed by unanimous consent 8:02
o Sylvia and Julie expressed interest in meeting with the SAC Committee to help clarify what the needs are during this transitional time.
o Sylvia reported on the advertisement of the caretaker position and the need for candidates to have their applications in by Mid. Sept.
OLD BUSINESS
o Bruce talked with Terra regarding book fundraising. 8:05
o The board will table fundraising topic until Sept. in order to be more prepared to address the issue.
o Pallas discussed her current research on tithing and how she’ll be approaching this topic with the fellowship. 8:10
o Deb Snow reported Membership Committee’s review of the canvass. They looked at two sets of issues; how things work and how to make the canvass and budget work together so that there is a clear financial goal. The goals could be set by Jan. 1 and a budget could be drafted by mid-Feb, allowing the canvass to begin by mid-March. Canvass results will then be available by May 1. 8:22
o Bruce reported that the fellowship has now two Volunteer Coordinators: Marcia Heath and Terra Collier-Young.
o Terra has resigned from the board.
o Deb Snow made a motion for the board to approve the Volunteer Development Task Force of Marcia and Terra. 8:32
o Motion passed by unanimous consent 8:33
o Prior board made a commitment to look into personnel procedures of the hiring and firing policies. Patt will meet with Iran (who’s expressed interest in the topic) on establishing an Ad Hoc Committee. 8:35
NEW BUSINESS
o “Association Sunday” is coming up in November---this entails donating an entire offering to the UUA.
o Motion by Mel Cole to participate in Association Sunday.
o Motion approved by unanimous consent 8:39
o Request made by members of the fellowship to form an Ad Hoc Committee that will implement the Disruptive Person committee. Devi and Brian Health are willing to be part of the Ad Hoc and Patt will ask Marley to participate as a third member. 8:51
o Brian Heath is the new candidate for the Committee on Ministry. He’ll fill the open position left by Helene Isherwood. 8:56
o Sylvia made a motion that the board accept the candidacy of Brian Heath to the COM.
o Motion approved by unanimous consent 8:58
o Survey to be presented to the fellowship will be taken on a voluntary basis 9:01
o Question posed from a congregant as to whether the Darfur sign should remain up and is a plastic-frame appropriate for presentation. The current sign will be removed on Labor of Love day. Art and Facilities Committee are working to design an improve the frame for future use.
CALENDAR ITEM
Start-Up, Friday, Sept. 13th, 7—9PM
Motion to adjourn the meeting at 9:09 PM